Grant Reporting

1. Log into your NNLM account at nnlm.gov by clicking on the green login button in the top right
2. After you’ve logged in, to get to the activity reports, click on Update my Profile in the top right
3. On the subsequent page, scroll down to the Organization Grants section, and click on the project title of the correct grant. There may be more than one of them if your organization has multiple grants or if you are a staff member of multiple organizations with grants
4. This page will have the basic information about your grant as well as a link to Submit an Activity Report on the right hand side.
5. On the form, your information as the Project Lead will be filled in already. If you are not the project lead and are filling the form in on their behalf, NNLM Staff can adjust this later.
6. Complete the relevant fields. If you have questions about the questions on the form, consult with the Regional Medical Library that funded your grant. Fields marked with an asterisk are required, and some of the form options may change based on selections you make.
7. If you collected participant data, there are two options for submitting that data:
   1. You can submit it through the form itself by adding enough rows at the bottom of the form for each type of participant, or
   2. You can upload a CSV file. The CSV file must be formatted correctly in order to be processed. The information for working with CSV files can be found below.
      
      The following participant data is required for which ever of the above two options you choose:
      1. Number of Participants
      2. Postal Code
      3. Professional Role
8. You can save the submission as a draft or submit it.
9. If you save the submission as a draft, all of the required fields are still required.
10. To access a draft, or to correct a submission if an NNLM Staff member has returned the report to you for edits, you can find links to do so on the grant page: the same page where you found the Submit an Activity Report link.

A discrete activity (that has a beginning and end in the same grant year) should be reported via the DRS Subaward Activity Report on or before the 5th day of each month following the end of the activity. (This information is included in your ROC’s Notice of Award (NOA) and on the UG4 Reporting Requirements ).

Your Information as Activity Lead

Each NNLM subaward activity must have a single lead individual identified, even if work was divided evenly between individuals. The lead individual should complete this form.

Your name, e-mail address and organization name should auto-populate these fields.

Activity Partners

In this section, specify any partner organizations (including NNLM RMLs, Offices, or Centers) that collaborated on this activity.

For exhibits/health fairs, specify the name of the hosting organizations (e.g. for an exhibit at the Idaho State Dental Association Annual Session, specify “Idaho State Dental Association”).

In the Select a Partner field, start typing the name of a partner organization. This field will do a real-time lookup into the NNLM Membership Directory, and allow you to select your organization from existing NNLM members.

If your partner organization is not already an NNLM member, check the box labeled “Partner not in the NNLM directory.” This will cause the “Other Partners?” box to appear. Enter additional partners who are not NNLM members in this box, with one partner on each line. Please provide the name of each partner, as well as a URL for the partner’s website (if possible) to help NNLM staff better identify the partners.

If more than one partner organization collaborated on this activity, check Add additional Activity Partner? and repeat the process for each additional organization.

Activity Type

Choose from the list to specify the type of activity conducted. Some activity types may add additional fields which need to be completed. In the drop-down menu, activity types are grouped into several categories:

Field Options

• Awareness & Promotion
  • Demos
  • Exhibits/Health Fairs
  • Poster Sessions
  • Other Promotional Activities
• Career Development & Training
  • Career Development
  • Classes/Courses/Trainings/Workshops
  • Lectures
  • Panels
  • Presentations
  • Symposia
  • Webinars
• Persistent User Engagement & Partnerships
  • Focus Groups
  • Site Visits
  • Technology
  • User Feedback/Needs Assessment

Activity Title, Exhibit/Health Fair Name

A concise, meaningful title for the activity. Choose a title appropriate for an external, public audience to understand.

Examples

Class/Course/Training/Workshop Title: Beyond an Apple a Day: Providing Consumer Health Information at Your Library

Exhibit/Health Fair Name: Annual Meeting & Expo

Activity Description

A description of the activity conducted. Include specifics about how the activity was conducted and its impact.

Examples

Class/Course/Training/Workshop: Beyond an Apple a Day: Providing Consumer Health Information at Your Library

This hands-on class will cover the health information seeking behavior of consumers and the role of the librarian in the provision of health information for the public. Come learn about the evolution of consumer health, health literacy and the e-patient. Participants will be equipped with knowledge of top consumer health sites, e-patient resources and collection development core lists. We will discuss creative ideas for health information outreach. The class will wrap up with an opportunity to explore effective marketing approaches and develop an elevator speech. 4 MLA CE Contact Hours.
Objectives: This class teaches you the basics of providing consumer health information at your library. We will cover:

• History and evolution of consumer health
• Challenges of providing consumer health information at your library
• Planning a consumer health service
• Collection development
• Consumer health on the internet
• The reference interview
• Ethics
• Outreach
• Project development / marketing

Webinar: Kernel of Knowledge: Adding ARISE Simulations to the Classroom: One Nursing Program's Experience with Apps, iPads and QR Codes

The Kernel of Knowledge is an expert-speaker webinar series from the Greater Midwest Region which provides one-hour sessions on topics of interest to National Network of Medical Libraries (NNLM) members throughout the year. Today's webinar focused on Augmented Reality Integrated Simulation Education (ARISE), a collection of over one hundred open-access simulation activities and scenarios that incorporate augmented reality and game-based learning theory. Using iPads, QR codes and the ARIS app, ARISE was developed for a wide variety of health science programs, including nursing. Attendees learned how to use ARISE to increase active learning throughout the curriculum with minimal supplies (no expensive high-fidelity mannequin needed). Personal insight from one nursing program's experience with ARISE was shared, along with a tips and tricks to help others be successful. 1.0 contact hour of MLA CE credit.
Presenters for this session: Megan Lagunas, PhD, RN, CCRN, is the University of Wisconsin-Eau Claire College of Nursing and Health Sciences Clinical Learning Center Director and Assistant Professor and has expertise in developing and implementing simulation scenarios for nursing students and Jan Adams, MLIS, is the Learning Resource Center Coordinator for the College of Nursing and Health Sciences, University of Wisconsin-Eau Claire.

Activity Start Date

Enter the start date for the activity.

For activities that begin and end on the same day, enter the date the activity occurred.

For activities that span a period (e.g. posted video tutorial), record the begin date of the evaluation and reporting period (i.e. the start of the NNLM Cooperative Agreement year).

Activity End Date

Enter the end date for the activity.

For activities that begin and end on the same day, enter the same date as entered for Activity Start Date.

For activities that span a period (e.g. posted video tutorial), record the end date of the evaluation and reporting period (i.e. the last day of the NNLM Cooperative Agreement year).

Activity was Conducted

Specify whether the activity was conducted “Online” or “In Person.”

Only select “Online” for activities with no in-person component. For hybrid activities which have online and in-person components, select “In Person.”

Training was Provided

Specify whether the activity included providing training for attendees.

Number Reached

Indicate the number of individuals who attended/participated in a substantial part (at least 30%) of the activity. Do NOT report the number of individuals who registered for the activity, as not all registrants may have attended.

Activity Notes

Use this field to record any notes your Region, Office, or Center requests you document about the activity.

Specify the address where the activity was conducted as precisely as possible, including street address, city, country, state, ZIP code and county. If the activity was conducted online only, use the street address for your organization.

To find the county of a street address, use the USPS ZIP Code Lookup tool “Find By Address” option. Enter the street address, city and state, then click find; expand the result to see in which county the address is located.

NLM Products

Select products that were taught, demoed, or featured in the activity. You can select up to five options. If more than five products were taught, demoed, or featured, select the five products most prominently or importantly featured in the activity.

Additional Activity Content

Select topics (other than NLM products) that were taught, demoed, or featured in the activity. You can select as many options as necessary.

Types of Organizations Associated with the Activity

Select types of organizations associated with the individual(s) who conducted the activity, the location where the activity was conducted, and/or the entities sponsoring the activity. You can select as many options as necessary.

In this section, specify the demographic group(s) this activity planned to reach/benefit. If no specific demographic group(s) were identified during planning, leave this field blank.

Do not list all demographic groups which may have attended, participated, or benefited from the activity; only report groups who were identified during planning.

This information may be reported by NLM in response to data calls from NIH, HHS, OMB, Congress, and the White House.

Age Group

Select all that apply.

Geographic Type

Select all that apply.

Issues & Interests

Select all topics which this activity planned to address. If none of these specific topics were identified during planning, leave the field blank.

Race & Ethnicity

Select all groups and populations this activity planned to reach/benefit. These categories are derived from the National Institute of Minority Health and Health Disparities designated health disparity populations; visit their website for more context.

In this section, report the roles of individuals (attendees, followers, participants, subscribers) actually reached by the activity. Check the box for as many roles as apply, but only if you have evidence (evaluation data, attendance data, etc.) that indicates that individuals with a specific role were reached.

What were the goals of this activity in terms of the impact on its participants?

Select all of the options listed which this activity was planned to address. If you check Other, specify additional goals in the Other Goals field which will appear at the bottom of the list.

What participant-level survey data were collected?

Specify what type of participant-level survey data were collected about this activity. If “Other” is selected, the “Explain Other Participant-level Data Collected” field will appear; please provide details of what type of participant-level survey data were collected.

Achievements

Evaluation data must be accurate, complete, and well-written. You should write achievements statement so that the text could be copied into a formal report, or included in publicity (blog, news item) with little to no modification. In other words, the statement should be able to stand alone in describing the activity and its outcomes, even if placed in another context (e.g. report).

Examples

• The Remembering Vietnam: Medics, Corpsmen, and Nurses symposium was the first co-sponsored lecture/symposium event with the U.S. National Archives and Records Administration (NARA). It was done in conjunction with NARA's ongoing exhibition and lecture program, at minimal cost to NLM, and provided a successful demonstration of the value of inter-agency collaboration. There were approximately 80 people in attendance, and 1,020 views of the event, live and of the recording. It was a worthwhile event, and should be followed by additional collaborative projects with NARA.
• NLM staff exhibited at the 47th Annual Abilities Expo held October 2017 in Washington, DC.  The Abilities Expo provides people with disabilities, their families, seniors, vets, caregivers and healthcare professionals a meeting to gain knowledge and empowerment, and engage with others facing challenges, and sharing knowledge and solutions. Staff promoted consumer-orientated NLM products including MedlinePlus, ClinicalTrials.gov, and PubMed.  The Expo visitors include people of all ages, young kids to seniors, with a range of disabilities.  There were approximately 100 visitors to the NLM booth.  The visitors were keenly interested in searching for health information related to disabilities, searching for clinical trial for various disabilities, and searching articles in PubMed.
• NLM provided support for 2 internships at the University of Arizona Health Sciences Library for Native American students in the Knowledge River program at the University of Arizona Library School to promote diversity in library and information science. The internships help students gain valuable work experience and help to promote careers in health sciences librarianship.

If you collected data on the attendees or participants in your activity, answer Yes in the Was participant data collected? field. Doing so will provide the option to enter participant data row-by-row, or by uploading a CSV file of participant data.

Row-by-row data

To record participant information row-by-row, first make sure your participant data is coded with participant ZIP code and professional role. Add an additional row (using the “Add Rows” button) for each unique combination of ZIP code and professional role, recording the number of participants that have that ZIP code and role in the Participant Count field.

Uploading participant data

If you choose not to enter participant data row-by-row, you may instead upload a CSV file containing participant data.

CSV Upload for Participant Data

Here is an example CSV: participant_data.csv

The CSV upload must have only the following headers:

participant_count, zip_code, professional_role

The accepted roles for the Professional Role field of the CSV are:

• Data Scientist
• Educator - College & Post-grad
• Educator - K-12
• Emergency Preparedness and First Responder
• General Public
• Government Staff - Federal
• Government Staff - Local & Municipal
• Government Staff - State
• Government Staff - Tribal
• Health Professional
• Historian
• Library or Information Professional
• Library Staff – Community College
• Library Staff – Health Sciences
• Library Staff – Public
• Library Staff – Other
• Organization Staff - Community Based
• Organization Staff - Faith Based
• Public Health Professional
• Researcher
• Student - College & Post-grad
• Student - K-12

Multiple Professional Roles can be added by adding a semicolon between each.