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SEA Currents

Newsletter of the NN/LM Southeastern/Atlantic Region

Archive for November, 2013

History of Medicine Divison of NLM – Survey

Wednesday, November 6th, 2013

The History of Medicine Division of the National Library of Medicine is planning to replace its finding aids delivery application, the online tool used for searching and browsing Encoded Archival Description (EAD) finding aids for our manuscript and archival collections.

We invite you to take part in a brief survey at so we may better understand your current uses and what new features you would wish this resource to offer in the future.

This survey has been approved by the National Library of Medicine’s Survey Review process and responses will be anonymous.

For direct access to our finding aids, please visit;page=browse.

For more information about our finding aids and related research and discovery resources, please visit:

Thank you for your participation.

John Rees
Archivist and Digital Resources Manager
History of Medicine Division
National Library of Medicine
National Institutes of Health
Department of Health and Human Services
Bethesda, MD

NLM Closed November 11, 2014 – Veterans Day

Wednesday, November 6th, 2013

NLM will be closed on Monday, November 11, 2014 in observance of Veterans Day.

The NN/LM, SE/A office will be open for business as usual that day.

SE/A to offer new online class

Tuesday, November 5th, 2013

SE/A would like to announce registration for the upcoming online class, “ Results Reporting, Unique Evidence, and the Role of Medical Librarians” scheduled for January 13-31, 2014 and facilitated by Andrew Youngkin, SE/A Emerging Technologies/Evaluation Coordinator.   This session is only open to participants in the SE/A region (MD, VA, DC, WV, NC, SC, GA, MS, AL, FL, PR & USVI).

Class Description is the openly available federal registry and results database of publicly and privately funded clinical studies conducted in the United States and around the world. As of July 2013, provided access to more than 149,000 study records and more than 9,500 studies with summary results. is a vital resource for researchers, healthcare providers, and health sciences librarians who wish to consult the entire body of evidence on any particular topic. This course is divided into three self-paced modules that each contains a PowerPoint lecture, reading assignments, and a discussion assignment. Module 1 will explain what a clinical trial is and why is a significant resource. Module 2 will demonstrate ways to search and interpret studies with results on Module 3 will discuss the number of records with results and the unique position of health science librarians to provide education and to advocate for the results database and submission requirements. Class Objectives Attendees will -Learn about the significance of -Search and interpret the results database -Be informed about the number of study records with results, and -Learn how health sciences librarians can advocate to clinical researchers the importance of complying with the results submission requirements mandated by federal law.

Interested participants may register at: or contact the class facilitator at

Share Your Success: GIS Service at Mountain AHEC

Monday, November 4th, 2013

by Joan Colburn, MLIS, Library and Knowledge Services, MAHEC, Asheville, NC

In December of 2012 I invited my CEO, and another of our physicians, to tell me their designs and desires for library services. This was risky – these are two innovative, forward-thinking, high-energy individuals. I was geared up for out-of-the-box creative ideas.

We discussed many inventive options for information management and delivery, but something I had not expected came up – visually sharing information with mapping. This is not a new concept, of course, but is not typical for health sciences librarians, and certainly not a skill anyone in our library possessed. Thus, I thought I’d share our process and how we’ve used this helpful tool.

Years before becoming a librarian, I studied and worked in the field of medical geography, so I was enthusiastic about the idea. However, my experience with geographic systems was way before today’s sophisticated electronic mapping tools. I hired a local consultant for training in GIS – Geographic Information Systems, and we purchased the software ArcMap, made by ESRI.

Searching for and manipulating data for input to maps is very time-consuming. I’ve read that 75-80% of mapping is preparing the data for input, and I’ve found that to be the case for my efforts. Though the learning curve for getting up to speed with ArcMap was very steep, this complicated system allows the flexibility we need for creating maps with multiple attributes. And, the end results are incredibly satisfying, and useful tools.

How have we used GIS for displaying healthcare information? I’ve been asked to create a wide variety of maps, including maps of the healthcare safety net system in North Carolina – which demonstrated the regional variances in how the healthcare system has evolved in our state, maps showing the locations of our residency and fellowship graduates, and maps displaying Health Professional Shortage Areas and county Economic Tier status. Maps I’ve created have been used for planning, grant applications, and publications.

What started out as a dream service to possibly develop sometime in the future became a useful tool within a few months. Although learning new, complicated software was extremely challenging, the result is highly valued. Responses from my CEO have included “These are terrific!” and “Awesome!  It tells an important story. “

Share Your Success: Expanding the Librarian’s Role

Friday, November 1st, 2013

by Karen L. Roth, Manager, Library Services & Knowledge Management, Baycare Health System, Clearwater, FL

After several months of negotiations, I managed to upgrade my position (and salary) along with that of the library assistant (and her salary as well).  My original position was manager of the medical library for Morton Plant Mease Health Care with a half-time (with benefits) library assistant.  In the last 6 months that changed.  My new title is still manager but of library services and knowledgement management.  At this time the “new” job entails running not only the library portion but also all possible knowledge contracts for BayCare, the parent company.  Morton Plant Mease is 4 hospitals, several outpatient centers, lots of doctors and team members.  BayCare is 11 (soon to be 12) hospitals, more outpatient centers, 20,000 team members and probably 4,000 doctors in the Tampa Bay area. 

Physically, we are down to 3 actual library spaces, 1 MLS librarian (me), 1 full-time library services coordinator (originally the half-time library assistant), and 1 full-time research specialist to cover all of BayCare.  I am quickly passing on the daily library work and getting more involved in contracts for BayCare.  I am also presently planning tours at all the BayCare facilities to let everyone know what is available to them and how to access all the material. 

The KM (knowledge management) portion of my new position is still waiting for a fuller definition.  Until I figure that out, I have started working on changing hospital contracts, such as those with Ebsco and Elsevier, into BayCare contracts.  I am trying to keep costs within range since many vendors have decided more employees equals more charges.   Much of the work on contracts is known to me, having negotiated with the same vendors for years.  New vendors are intriguing, trying to sell repackaged products at much elevated prices.  I have begun working with IT more closely, trying to update and reimagine the Physicians’ Portal.  I am also getting involved in the vendor negotiations for the consumer health portion of the public BayCare website ( ).  There are many challenges here because the librarian does not look at these sites the same way the IT professional does.  I find myself trying to educate as well as learn at the same time. 

My reporting structure has also changed.  As librarian for Morton Plant Mease I reported to the Director of Medical Education who is also the head of the one residency program that we have.  I asked to maintain that relationship because I enjoy working on with the faculty and residents and learn much from them.  But now I report to the CMIO, the Chief Medical Informatics Officer.  He is a relatively new person within BayCare and we are learning together how KM will be part of the electronic medical record.

I also have the opportunity to meet more of the doctors and nurses and other staffs in the BayCare facilities.  New faces, new questions make each day different and pose new thoughts.  I believe this new position will continue to grow and embrace new possibilities for many years.

Last updated on Tuesday, Nov 8, 2016

Funded under cooperative agreement number UG4LM012340 with the University of Maryland, Health Sciences and Human Services Library, and awarded by the DHHS, NIH, National Library of Medicine.