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SEA Currents

Newsletter of the NN/LM Southeastern/Atlantic Region

Archive for January, 2013

Breaking an Electronic Health Record System: a sandbox workshop – 4 CE MLA

Thursday, January 31st, 2013

Instructor: PJ Grier, Outreach and Access Coordinator, SE/A RML

Dates: Upon request throughout 2013

This is the second class in the NN/LM SE/A Health Information Technology (HIT) series, and is held in-person. Prior to attending this class, students should have a working knowledge of national healthcare policies underlying the institutional adoption of EHRs. Students are encouraged to gain this knowledge on their own, through the Office of the National Coordinator or to enroll in the first class of the series, entitled “Informatics for librarians: peeling the onion.


The overall objective of this course is to give librarians an opportunity to “touch and feel” the functionality of a certified electronic health record system (EHR-S) in a “safe harbor” environment. Because many clinical health sciences librarians are currently excluded from accessing their institutional electronic health record system (EHR-S) on an operational, day-to-day basis, this class provides that opportunity, albeit in a “practice” environment.

As EHRs are crucial building blocks in the formation of an encrypted national health information network (NHIN), it is crucial that health sciences librarians continue to be engaged in important EHR supporting roles within their respective institutions with regard to planning, deployment and even optimization efforts. Now is the time to start evaluating and identifying strategies of how health sciences librarians can best contribute to the value of an HER, from a daily operations patient care perspective.


Using different EHR dashboards and modules, librarians will experience simulated patient care data, usability and design factors, navigation capabilities, and meaningful use criteria including the one that deals with the provision of patient education. This course also provides an understanding and sensitivity of the rigorous training that librarians’ customers undergo in order to be proficient in the EHR-S, while providing optimal patient care.

This course will access an EHR-S via actual use in a demo environment. Through guided instruction, lecture and videos, students will create practice authentication that will enable them to access, and experiment with the functionality of a certified EHR-S. Practice system exercises include dashboard components such as charting, custom texts, adding/registering a new patient, alerts/warnings, medication reconciliation, patient scheduling, meaningful use, and billing. From a clinical encounter perspective, there will be sufficient “sandbox” time to enter appropriate ICD-9 diagnosis codes and/or diagnosed health conditions, treatment plans, and patient education information (via NLM’s MedlinePlus Connect process) into the clinical narrative (SOAP Note) of a fictitious patient, as a “physician user.”


Short Videos: 1HR

Instructional videos explain and support the EHR dashboard components that students will practice with during the sandbox time

Article: Margalit Gur-Arie20MIN

Computer sandbox time: 2HRS

Discussion: 20MIN

Instruction: 20MIN

Course Materials

No printed materials are required for the class. However, students should have a fundamental knowledge of the national healthcare policies underlying institutional adoption of EHRs.


Class requires a computer lab work environment with high-speed Internet access so that students can use the EHR-S at their own pace and according to their own needs.  Students are encouraged to bring a personal set of headphones for audio listening. Instructor workstation also requires high-speed Internet access, audio/sound capability and overhead projection equipment.

Continuing Education

Upon successful completion of this class, each participant will receive 4 hours of continuing education credit awarded by the Medical Library Association (MLA). Certificates will be delivered electronically.


Online Class:Super Searcher: Enhancing Your Online Search Super Powers - February 11, 2013-March 17, 2013

Friday, January 25th, 2013

Dates:                   February 11, 2013 through March 17, 2013

Instructor:           Andrew Youngkin, Emerging Technologies and Evaluation Coordinator, SE/A RML


This self-paced class will allow participants to explore various online search engines, compare the features of each, and broaden their knowledge of search strategies and online search techniques. Participants will develop search strategies that will increase the precision and scope of their online searching ability. In this class, we will engage in discussions, share exercises, and view short demonstrations. The class includes: discussions of web search engines, strategies for searching for online media including images, videos and books. The class concludes with examples of real-time searching and mobile search solutions. Class participants will gain new knowledge and experience with new search engines and search strategies to broaden general search skills.

The Super Searcher class is approved for 4 hours of Medical Library Association (MLA) Continuing Education Units and participants completing all course content will receive a certificate of completion.

Contact the class facilitator at with any additional questions.

Beyond the SEA: February 20, 2013 – A Discussion of Funding Opportunities from SE/A in the 2013-2014 Year

Tuesday, January 22nd, 2013

Date:  February 20, 2013               

Time:  Noon to 1:00 pm (EST)

Presenters: J. Dale Prince, Executive Director, NN/LM SE/A

J. Dale Prince will present on the opportunities, schedules, and anticipated outcomes for the 2013-2014 funding program of the National Network of Libraries of Medicine, Southeastern/Atlantic Region.


What do you need to join these conferences?

  • A computer (with Flash installed)
  • A telephone

How do I connect?

 Go to this URL:

  • Enter as a Guest
  • Sign in with your first and last name

Follow the instructions in the meeting room to have Adobe Connect call your phone or call 1-800-605-5167 and enter the participant code 816440 when prompted.

Beyond the SEA: January 16, 2013 – Ebook readers, apps and other fun facts: discovering the best ways to purchase and view medical eBooks

Monday, January 14th, 2013


Time:  Noon to 1:00 pm (EST)

Presenters: Carolyn Klatt, MLIS and Kim Meeks, MLIS, AHIP

Carolyn Klatt is currently working as a Reference and Electronic Resources Librarian at the Health Sciences Library in Savannah Georgia that serves both the Mercer University School of Medicine and the Memorial University Medical Center.  She has been licensing electronic resources for libraries for over 20 years and is an avid app user as well.  She has taught classes and created web apps about mobile medical resources for physicians, nurses, residents, and medical school students, as well as publishing an article about hospital libraries “Going Mobile” in the Medical Reference Services Quarterly.

Kim Meeks is the Systems Librarian at the Mercer School of Medicine Library, Macon campus. She is currently the Chair of the Information Technology Advisory Committee for the School of Medicine.  She is also the Chair of the Committee on Library and Learning Resources (CLLR).  Kim, Carolyn Klatt, and others on the CLLR recently wrote a white paper on Technology Trends in Medicine.  Kim and Carolyn also co-authored a poster on “Mobile Evidence Based Medicine,” and presented it at the Southern Chapter of the Medical Library Association meeting in 2011.

Presentation: Ebook readers, apps and other fun facts:  discovering the best ways to purchase and view medical eBooks

Wondering about the advantages and disadvantages of purchasing eBooks via the Kindle, Nook, Inkling, iBooks, Kno, Google, or Kobo apps? Trying to decide whether to purchase eBooks that can be accessed via an app rather than purchasing access via an institutional online license or purchasing a print book? Hear some options for downloading online eBook content and annotation software, as well as eBook app navigation, annotation, bookmarking, customization and sharing, so that you can make more informed choices.

What do you need to join these conferences?

  • A computer (with Flash installed)
  • A telephone

How do I connect?

 Go to this URL:

  • Enter as a Guest
  • Sign in with your first and last name

Follow the instructions in the meeting room to have Adobe Connect call your phone or call 1-800-605-5167 and enter the participant code 816440 when prompted.

Inspiring People in the Region: Marilyn Teolis, Saint Thomas Health, Nashville, TN

Thursday, January 10th, 2013

Marilyn Teolis
Library & Information Services Coordinator
Saint Thomas Health, Baptist Campus
Nashville TN

How long have you been a librarian?

In 1981, I started as an Evening Supervisor at the Western Psychiatric Library and Clinic while I was earning my MLS at the University of Pittsburgh. My first professional position was as a reference librarian for Amp, Inc., which is now part of Tyco Electronics. I‘ve had the good fortune to work in medical libraries since 1984.

How long have you been at your current library/in your current position?

I have been on the Baptist Hospital Campus of Saint Thomas Health for 16 years.

What made you decide to be a librarian?

In college I created a course utilizing both the English and Biology departments since I wanted to be a technical writer. One of my class assignments was to create an exhaustive bibliography on caves, bats, and spelunking for the last 25 years. After I tried online searching, I decided I’d much rather be a librarian!

What do you consider your biggest work related challenge?

The greatest challenge is obtaining adequate resources while costs are escalating in a time of stagnant or shrinking budgets.

What do you consider to be the most fulfilling part of your job?

I get the most satisfaction from assisting clinicians so they can make the best evidenced based decisions to provide their patients with the highest quality of care. I especially enjoy working with patients and their families.

What do you see as the biggest concerns in health sciences librarianship?

Health science librarians have to be at the forefront of technology, so we can harness it to deliver information in the most effective ways. We are continually redefining our roles to meet this challenge.  One of my patrons summed it up when he said,” I see you outside the library all the time. The days of the library being inside walls don’t exist any more.”

How did you first come to know NN/LM SE/A?

I learned about them through their listserv. Since I had worked in another region before coming to Tennessee, I knew there would be a counterpart for this region.

Has the NN/LM SE/A been of help to you?

NN/LM SE/A has been an immeasurable help to our library. I received funding for a kiosk project to provide MedlinePlus tutorials to three of our clinics that serve patients who have an income far below the poverty level. An expansion of this project provided tutorials to our three Diabetic Clinics. It enabled us to make topics available in Spanish for our clinic where 90% of the patients were native Spanish speakers.

When our library was relocated and converted to a mostly digital library, NN/LM SE/A provided financial assistance for this effort and made it possible for anyone to have a virtual tour of our library at the web site

Will you share a success story about your library?

One of our biggest success stories was creating a web site adding pictures to MedlinePlus tutorials, so they could be used on a touch screen kiosk (mentioned above). This assisted patient with low health literacy skills because the narrator read the tutorial to the viewer. Our University of Tennessee physicians selected the most frequently diagnosed conditions at the clinic as topics. Then they used information prescriptions to recommend which tutorial(s) a patient should see.

The vendor of MedlinePlus tutorials liked the resulting web site. Therefore, they developed a professionally produced version of the tutorials in English and Spanish.

What advice would you give others who are interested in being a health sciences librarian?

Work in the health care field is very rewarding particularly when you are helping patients and their families. Every day is different from the one before it. There are many opportunities to utilize your skills and interests.

For further information, please contact Sheila Snow-Croft at

Last updated on Tuesday, Nov 8, 2016

Funded under cooperative agreement number UG4LM012340 with the University of Maryland, Health Sciences and Human Services Library, and awarded by the DHHS, NIH, National Library of Medicine.