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SEA Funding Toolkit

The NNLM SEA Funding Guide is designed to answer questions about the funding process from the Network of the National Library of Medicine (NNLM) and the University of Maryland, Baltimore. 

Schedule a Consultation 

To talk to someone regarding your Project Proposal in advance, please fill out the NNLM SEA Award Interest Form. Someone will schedule a time to speak with you within two business days.

Already Received Funding?

If your project was funded by the NNLM SEA, we recommend that you review the NNLM SEA Funded Projects Guide to understand and comply with NNLM reporting guidelines. 

Terms to Know

We strongly encourage you to become familiar with terms used by NNLM as you develop your application:


A budget is an estimate of the costs of a proposed project, including direct costs and indirect (or Facilities & Administration (F&A)) costs. Budgets generally consist of an itemized list of expenses, an explanation of the expenses, and a justification of why those expenses are necessary.​

Direct Costs

The costs of a project that can be clearly identified with that specific project (ex. personnel, equipment, supplies, travel costs, etc.)

DUNS Number (Dun and Bradstreet Number)

A Dun & Bradstreet number (DUNS number) is a unique 9-digit number used to identify each physical location of a business and establish that business's credit file. If you need help finding your institution's DUNS number, your business office, Division of Sponsored Programs, or other equivalent department at your institution can likely provide you with this number. You can also use this form to request your DUNS number online.

Federal Identification Number (EIN)

A Federal ID Number/Employer Identification Number is an official 9 digit number given by the US Government that is used to identify a business in order that the amount of tax that the business needs to pay can be calculated.

Indirect Costs (IDC) (or Facilities & Administration (F&A))

Indirect costs, also called Facilities and Administrative costs (F&A), include facility maintenance, depreciation, utility costs, sponsored programs administration, and general department administration. Since indirect costs cannot be itemized for projects, they are calculated using a fixed percentage rate. It is common for institutions to have a negotiated indirect cost rate in place, but if not, a 10% Modified Total Direct Cost (MTDC) may be applied. An institution may also choose to waive indirect costs entirely.​

Period of Performance

The period of performance is the period during which the award recipient is expected to complete project work and incur any expenses. The period of performance for all SEA awards begins on May 1st and ends on April 30th of the following year (unless otherwise noted).

While SEA may make awards announcements prior to May 1st, the contract for the work is not issued until that date and project work should not begin until then. Keep the period of performance in mind when planning a project.

If you have questions or concerns regarding the period of performance when planning a project, please email the SEA office.


A subaward is an award provided by a pass-through entity, such as the SEA, to a sub-recipient to carry out as part of a Federal award. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subawardee has responsibility for programmatic decision making and exercises judgment throughout the scope of the project.​