National Network of Libraries of Medicine
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Disaster Preparedeness and Recovery Award

Description of Award

The goals of the National Network of Libraries of Medicine (NNLM) are to advance the progress of medicine, improve public health by providing U.S. health professionals with equal access to biomedical information, and improve individual's access to information to enable them to make informed decisions about their health. The NNLM Southeastern/Atlantic Region (SEA) relies upon partnerships with network members to achieve these goals by providing training and funding for local outreach programs. The programs are intended to help a variety of users, with a focus on minority and other underserved populations and the health professionals who serve them, make the most effective use of information and decision-support resources that hold the promise of promoting healthy behaviors, preventing costly and debilitating illness, and improving health outcomes when disease occurs.


The purpose of the Disaster Preparedness and Recovery Award is to enable organization to address all phases of disaster management; including preparedness, mitigation, recovery, and response with the aid of information resources available from the National Library of Medicine and/or the NIH. A disaster is defined as an incident that has become so severe that it cannot be controlled or fully addressed by local resources.

Projects are encouraged to incorporate one or more of the following:

  • Increase access to high quality biomedical and health information
  • Improve the use of technology for health information access, especially to underserved and underrepresented populations
  • Improve access to library and information services
  • Prepare organizations to effectively prepare for and/or respond to disasters using evidence-based practices
  • Integrate and promote NLM’s disaster-related resources, services, and tools into educational program or continuity plans
  • Enhance disaster preparedness through education, programming, and partnerships
  • Develop solutions and mechanisms that support the continuity of health information-based services
  • Train individuals, professionals, and communities to effectively find authoritative disaster health information
  • Encourage collaboration between libraries, community, faith-based, and volunteer organizations, hospitals, and first responders to develop programs or engage in joint exercises that enhance coordination of resources in response to a disaster
  • Projects that include a biomedical information or health literacy component must incorporate National Library of Medicine resources, like PubMed,, or MedlinePlus. You can refer to the NLM list of Databases, Resources, and APIs for a complete overview of resources by topic.
  • Must be a SEA member in Alabama, District of Columbia, Georgia, Florida, Maryland, Mississippi, North Carolina, Puerto Rico, South Carolina, Tennessee, Virginia, West Virginia and the U.S. Virgin Islands.
  • A Cost Reimbursement Research Subaward Agreement with the University of Maryland, Baltimore is required for this award
  • A Financial Conflict of Interest Disclosure is required for this award
  • An A-133 Compliance acknowledgement is required for this award
Potential Projects: 

Proposals should be directed at planning, mitigating, responding, and recovering from disaster events using evidence-based practices and authoritative disaster tools.

Projects may include the following (other creative ideas are encouraged):

  • Evaluating and improving disaster preparedness plans and policies
  • Developing organizational and/or environmental audits to determine readiness to response to a disaster
  • Facilitated programming such as crisis mapping workshops or tabletop exercises
  • Hosting a summit to bring together emergency planners and librarians to enhance disaster preparedness and response capabilities
  • Training and education on the use of authoritative disaster preparedness and response information resources (e.g. MedlinePlus, WISER, Disaster Lit®CHEMM, NIH Disaster Research Response DR2 and others)
  • Developing response tools, such as mobile programming, pop-up labs or other services that contribute to the continuity of operations
  • Education and professional development on disaster preparedness and response topics
  • Pilot programs that require joint coordination with an external partner such as the fire department to respond to disasters in novel ways


Funding Period: 
Tuesday, October 1, 2019 to Thursday, April 30, 2020
Number of Awards Available: 
Additional Funding Information: 

Awards are cost-reimbursable and are issued to the institution, not the individual.


Application Deadline: 
Sunday, January 5, 2020 - 11:30pm
Application Instructions: 

(All funds must be spent by April 30, 2020)

The application is divided into three sections

  1. Administrative information. This information includes institution, name of project, lead, address, DUNS number, congressional district, and FEIN, etc.
  2. Direct beneficiaries, populations served, and project goals. This information is pre-populated and will be selected by check box.
  3. Project description. This section includes the following:​
  • Project Title:
  • Project Summary: a summary description to be placed on the SEA website if approved for funding. Include a statement on how the project will contribute to the mission of the NNLM. [4000 character limit]
  • Target Population: Describe the target population, including the need for the project, specific health issues of the population, and demographic information. [4000 character limit]
  • Project Objectives: Describes the changes the project will bring about in the target audience (example: “Participants will be able to find information on their prescriptions in DailyMed.”) and list anticipated accomplishments [4000 character limit]
  • Evaluation Plan*: The subaward applicants should consult the NNLM SEA for guidance in developing their evaluation plans. [4000 character limit]
  • Project Plan: Describe the tasks that will be performed to meet the project objectives, including a timeline and milestones (if applicable). [4000 character limit]
  • Sustainability: Describe the activities that will sustain project services to targeted community or the institution's intent to maintain communication or service to the target population beyond the funding period. [4000 character limit]
  • Personnel: List persons who will work on this project, their roles in the project, and experience relevant to the project. [4000 character limit]
  • Institutional Support: Describe the support that will be provided by the host institution– facilities, time off, etc. [4000 characters limit]
  • Description of Training: If training is part of the plan, describe what will be taught, how many sessions will be provided, which NLM resources will be covered, which other topics will be covered, training materials to be used, and who will do the tasks. NOTE: recipients of NNLM funds are expected to use or adapt existing training materials. Consult with SEA prior to developing materials.  
  • Comments: Include any comments or information that are germane to the project, but not included in the categories above.

Budget Guidelines

(All funds must be spent by April 30, 2020)

The budget estimate should be categorized by the following, as they apply:

  • Personnel
  • Equipment
  • Software
  • Hardware or software maintenance agreement
  • High speed internet access
  • Other (please describe) [200 character limit]
  • (Optional) Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs apply at the applicant institution’s non-research rate (or, if the institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied if the applicant wishes to claim it). This item is a portion of the maximum amount available per award. Costs, including IDC, may not exceed $15000.
  • Narrative justification for budget items—provide an explanation for each line item and how the item is needed for the project, tying to specific project goals [4000 character limit]

Funding Restrictions

Food, promotional items and furniture are not allowable expenses. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the policy

Evaluation of Proposal

Award recipients conducting certain NNLM activities will be asked to collect specific information and report it by the end of the project using the forms provided on the NNLM Evaluation Office’s Evaluation Materials web page. If your project includes training, technology, exhibiting, or professional development activities, you will need to use these forms to collect and report this standard information. If you plan to do any of the outreach activities addressed on the Evaluation Materials page, describe how you intend to use the forms to collect the information in your evaluation plan.

View scoring criteria and criteria line items.

For projects needing different or additional evaluation methods, the NNLM Evaluation Office provides templates and evaluation planning worksheets on the 4 Steps to an Evaluation Plan web page to help develop evaluation plans for your project.  Subaward applicants also might find other NNLM Evaluation Office publications and resources helpful in developing evaluation plans.

Additional Information

508 Compliance: 

Section 508 requires that all website content be accessible to people with disabilities. This applies to Web applications, Web pages and all attached files on the intranet, as well as, internet.

The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must meet all requirements under Section 508. Information on 508 Compliance

Reporting Requirements: 

The following reporting requirements are mandatory of award recipients

  • Activity Reports: Activities held in support of project objectives must be submitted before the 5th day of each month following the end of the activity. Examples include training sessions held, project partner meetings and updates.
  • Final Reports: A final report of project activities, outcomes, and evaluation findings must be submitted within 30 calendar days upon completion of the award.
  • Exhibit Report: Awardees who attend an exhibit will be required to submit a separate exhibit report detailing location, date, attendance, materials distributed, and contacts made.
  • Evaluation report as required by the NNLM Evaluation Office
  • Awardees will also share their project and lessons learned via a pre-arranged NNLM webinar or through the NNLM SEA electronic newsletter. This will be discussed, if awarded, with your assigned NNLM Coordinator.
NIH Public Access Policy: 

Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy

Data Sharing and Development of Training Materials: 

In order to facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with SEA and the NNLM Training Office (NTO) prior to developing materials.

Publication and Copyrighting: 

Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement.

The NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the National Network of Libraries of Medicine. Data developed by a subawardees/consortium participants and consultants are also subject to this policy.

NIH Acknowledgement: 

Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

Developed resources reported in this [publication, press release, internet site] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012340 with the University of Maryland, Health Sciences and Human Services Library. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.

Need Assistance: 

To request assistance, contact us at or (410) 706-2855.

Additionally, see the NNLM Grants and Proposal Writing Course for tips on award applications.