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All of Us Ambassador Award: Training

Description of Award

The goals of the Network of National Library of Medicine (NNLM) are to advance the progress of medicine, improve public health by providing U.S. health professionals with equal access to biomedical information, and improve individual's access to information to enable them to make informed decisions about their health.

The NNLM Southeastern/Atlantic Region (SEA) relies upon partnerships with network members to achieve these goals by providing training and funding for local outreach programs. The programs are intended to help a variety of users, with a focus on minority and other underserved populations and the health and health information professionals who serve them, make the most effective use of information and decision-support resources that hold the promise of promoting healthy behaviors, preventing costly and debilitating illness, and improving health outcomes when disease occurs.


The goal of the All of Us Research Program (All of Us) is to learn how differences between us might lead to more precise treatments for disease. With a goal to have one million people participate in this study, researchers may use this information to improve the health for everyone.

The purpose of the SEA All of Us Ambassador Award is to support libraries for projects that improve health information and digital literacy, improve access to, awareness of, and skills to locate high quality biomedical and health information, and improve understanding and importance in participation of clinical trials, including All of Us through a train-the-trainer model. As an ambassador, you may be asked to support additional outreach to help train and empower NNLM Network Members in your local community.

Projects including a biomedical information or health literacy component must incorporate one or more National Library of Medicine resources like  ClinicalTrials.gov, MedlinePlus.gov, Genetics Home Reference, for example. You can refer to the  NLM list of Databases, Products, and Services for a complete overview of resources by topic. Additionally, applicants are encouraged to choose from the following NNLM class templates for trainings: Beyond an Apple a Day: Providing Consumer Health Information at Your Library, Stand Up for Health: Health and Wellness Services for Your Community for Public Libraries and Caring for the Mind:Providing Mental Health Information at Your Library.

Projects must also provide awareness of All of Us, such as including the use of informational materials about All of Us in programming, events, classes and other activities offered as part of the project or distributing All of Us brochures to patrons. Standard informational materials will be provided to awardee at no cost. Applicants are encouraged to utilize resources available from the NNLM All of Us Community Engagement Network and, when possible, partner with other All of Us partners in the community. SEA staff will help connect you with potential All of Us partners.

All projects must include the following:

  • Train-the-Trainer projects using NLM resources that enhance the skills of public library/organization staff and other consumer health information intermediaries to train a target population on locating and evaluating health information.
  • Improve understanding of and participation in medical research, including All of Us
  • NLM health information resources and All of Us community resources into trainings with public library staff either in-person or virtually. See NNLM All of Us Community Engagement Network for ideas.
  • Work with public library staff that provide outreach to diverse and underrepresented populations.

Projects are strongly encouraged to also incorporate one or more of the following:

  • Improve awareness of and develop skills to locate high-quality biomedical and health information with diverse and underrepresented populations.
  • Encourage partnerships between health sciences, hospital, and public libraries, community- and faith-based organizations, volunteer organizations, and other public venues.
  • Promote and improve access to library and information services with diverse and underrepresented populations.
  • Improve access to electronic health information with diverse and underrepresented populations.

Note: Refer to the Frequently Asked Questions for more details regarding this project award.

  • Must be a SEA member  in Alabama, District of Columbia, Georgia, Florida, Maryland, Mississippi, North Carolina, Puerto Rico, South Carolina, Tennessee, Virginia, West Virginia and the U.S. Virgin Islands.
  • A Cost Reimbursement Research Subaward Agreement with the University of Maryland, Baltimore is required for this award.
  • A Financial Conflict of Interest Disclosure is required for this award.
  • An A-133 Compliance acknowledgement is required for this award.
Potential Projects: 

Project proposals should focus on the following project ideas: 

  • Purchasing web-accessible computers/tablets for libraries that will be used for offering trainings on NLM databases and NNLM professional development courses.
  • Presenting training using one of the NNLM consumer health classes at local library professional development in-service meetings or library organizational events, or virtually.
  • Training unaffiliated, minority, urban or rural health professionals and All of Us partners in effective use of electronic health information resources for evidence-based practice with an emphasis on NLM databases and resources.

Preference will be given to libraries and organizations with established relationships with public libraries and should be mentioned within the proposal. Projects will have a goal to reach the following populations:

  • Public library staff serving individuals and communities underrepresented in biomedical research including but not limited to:
    • Racial and ethnic minority populations
    • Sexual and gender minority populations
    • Populations reported below the Federal Poverty Level
    • Rural Populations
    • Populations with limited access to medical care
    • Populations with physical and/or mental disabilities
    • Soldiers, Veterans and Military families

Note: SEA staff are available for consultation and training on applicable NLM resources. Please contact us at  HSHSL-NLMsea@hshsl.umaryland.edu to schedule.


Funding Period: 
Saturday, August 1, 2020 to Friday, April 30, 2021
Up to $19,000
Number of Awards Available: 
Additional Funding Information: 

Awards are cost-reimbursable and are issued to the institution, not the individual. All funds must be spent by April 30, 2021.


Application Deadline: 
Friday, July 31, 2020 - 11:00pm
Deadline is set for Friday, July 31, 2020, 11:00 PM PT, not ET.
Application Instructions: 

As you develop your project proposal, the NNLM SEA strongly encourages you to response to questions listed in the SEA Funding Toolkit within your proposal. The application is divided into three sections:

  1. Administrative Information. This information includes institution, name of project, lead, address, DUNS number, congressional district, and FEIN, etc. 
  2. Direct Beneficiaries, Populations Served, and Project Goals. This information is pre-populated and will be selected by check box.
  3. Project description This section includes the following:​
  • Project Summary: a summary description to be placed on the SEA website if approved for funding. Include a statement on how the project will contribute to the  mission  of the NNLM.
  • Intended Population: Describe the intended population, including the need for the project, specific health issues of the population, and demographic information.
  • Project Objectives: Describes the changes the project will bring about in the target audience (example: “Participants will be able to find information on their prescriptions in DailyMed.”) and list anticipated accomplishments.
  • Evaluation Plan*: The subaward applicants should consult the NNLM SEA for guidance in developing their evaluation plans. 
  • Project Plan: Describe the tasks that will be performed to meet the project objectives, including a timeline and milestones (if applicable).
  • Sustainability: Describe the activities that will sustain project services to targeted community or the institution's intent to maintain communication or service to the target population beyond the contract period. 
  • Personnel: List persons who will work on this project, their roles in the project, and experience relevant to the project. 
  • Institutional Support: Describe the support that will be provided by the host institution– facilities, time off, etc.
  • Description of Training: If training is part of the plan, describe what will be taught, how many sessions will be provided, which NLM resources will be covered, which other topics will be covered, training materials to be used, and who will do the tasks. NOTE: recipients of NNLM funds are expected to use or adapt existing training materials. Consult with SEA prior to developing materials.   
  • Comments:  Include any comments or information that are germane to the project, but not included in the categories above. 

*Note on Evaluation Plans:  Award recipients conducting certain NNLM activities will be asked to collect specific information and report it by the end of the project using the forms provided on the NNLM Evaluation Office’s  Evaluation Materials  web page. If your project includes training, technology, exhibiting, or professional development activities, you will need to use these forms to collect and report this standard information. If you plan to do any of the outreach activities addressed on the Evaluation Materials page, describe how you intend to use the forms to collect the information in your evaluation plan.
For projects needing different or additional evaluation methods, the NNLM Evaluation Office provides templates and evaluation planning worksheets on  the 4 Steps to an Evaluation Plan  web page to help develop evaluation plans for your project. Sub-award applicants also might find other  NNLM Evaluation Office  publications  and  resources  helpful in developing evaluation plans. 

Budget Guidelines

The budget estimate should be categorized by the following, as they apply:

  • Personnel 
  • Travel 
  • Reproduction
  • High speed internet access
  • Other (please describe)
  • (If desired) Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs apply at the applicant institution’s non-research rate (or, if the institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied if the applicant wishes to claim it). This item is a portion of the maximum amount available per award. Costs, including IDC, may not exceed $19000. 
  • Narrative justification for budget items—provide an explanation for each line item and how the item is needed for the project, tying to specific project goals

Funding Restrictions

Food, promotional items and furniture are not allowable expenses. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the HHS Policy for details.

Evaluation of Proposal

  • Three reviewers made up of NNLM SEA staff and Network members will review and score applications based on ten possible criteria: Significance, Evidence of Need/Target Population, Methodology/Objectives, Promotion Plan, Evaluation, Sustainability/Continuation, Personnel/Qualifications, Institutional Support, Training Plan, and Budget.
  • Refer to the SEA Funding Toolkit Evaluation section for specific questions asked by Application Reviewers.
  • Criteria scoring will follow the following point scale for each criteria’s line item (NOTE: 1 is the highest score – the lower the score the better.)
    • 5 = Information is extremely relevant in support of NNLM goals as outlined in the award
    • 4 = Information is good in support of NNLM goals as outlined in the award 
    • 3 = Information is satisfactory in support of NNLM goals as outlined in the award
    • 2 = Information is marginal in support of NNLM goals as outlined in the award
    • 1 = Information is poor and does not support NNLM goals as outlined in the award
  • View scoring  criteria and criteria line items. 
  • A separate, Overall Impact Score will indicate reviewer recommendation for funding as follows:
    • 5 = Excellent Application. The project will have major impact on NNLM goals.
    • 4 = Project has strong potential to satisfy NNLM goals.
    • 3 = Project has limited impact or there are concerns about the proposed plan or quality.
    • 2 = Project will not advance the goals of NNLM. 
    • 1 = Project does not fit in the Award goals and NNLM mission. 
  • Reviewer score sheets and comments will be shared with the applicant. If further clarification is needed, the applicant will be given 1 week to submit more information. 
  • Applications with an average score of 3 or higher for each of the ten criteria  AND  an overall impact ranking of 4 or higher will be given priority until funds are expended. 
  • The University of Maryland will provide a sub-award agreement for all approved projects. All sub-awards are cost reimbursement. Line item invoices must be submitted for reimbursement of expenditures. Invoices may be sent monthly.

Additional Information

508 Compliance: 

Section 508 requires that all website content be accessible to people with disabilities. This applies to Web applications, Web pages and all attached files on the intranet, as well as, internet. 
The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must meet all requirements under Section 508.

Information on 508 Compliance 

Reporting Requirements: 

Funding Requirements

To receive an Ambassador Award, awardee must agree to:

  • Partner with other All of Us Research Program (All of Us) partners in the community to provide awareness of All of Us through planned programs & events, when possible. SEA staff will help connect you with potential All of Us partners.
  • Work with NNLM to promote all programs and events that are open to the public and All of Us participants, as appropriate.
  • Include the use of informational materials about NLM resources and All of Us in training, programming, events, classes and other activities offered at the library, as appropriate. Standard informational materials will be provided to awardee at no cost.
  • Distribute information about NLM resources and All of Us to library patrons, when appropriate. Standard informational materials will be provided to awardee at no cost.
  • Include the URL joinallofus.org/nlm (English) and/or joinallofus.org/bnm (Spanish) in all material created for the project.
  • Complete a series of short training modules on community engagement, the importance of medical research, and All of Us within the first 30 days after receiving funding

Reporting Requirements

The following reporting requirements are mandatory of award recipients: 

  • NNLM Baseline Survey and NNLM Follow-up Survey for awards that include a library staff capacity building component.
  • Use the NNLM All of Us Event Participant Survey at each event offered as part of the project whenever it is feasible.
  • Activity Report: Activities held in support of project objectives must be submitted before the 5th day of each month following the end of the activity. Examples include training sessions held, project partner meetings and updates.
  • Final Report: Complete a final report in the NNLM Data Reporting System. A final report of project activities, outcomes, and evaluation findings must be submitted within 30 calendar days upon completion of the award.
  • Technology Survey: To be completed if technology purchase was included in any award.
  • Awardees may also be asked to share their project and lessons learned via a pre-arranged NNLM webinar or through the  NNLM SEA electronic newsletter. This will be discussed, if awarded, with your assigned NNLM Coordinator. 
NIH Public Access Policy: 

Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the  NIH Public Access Policy.

Data Sharing and Development of Training Materials: 

In order to facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

  • Network of the National Library of Medicine  (NNLM) website
  • Other site specifically designated by the NLM as part of the Network of the National Library of Medicine (considering changes in the project and data repositories required to maintain sharing within the Network).

In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with SEA and the NNLM Training Office (NTO) prior to developing materials.

Publication and Copyrighting: 

Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement

The NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the Network of the National Library of Medicine. Data developed by a sub-awardees/consortium participants and consultants are also subject to this policy.

NIH Acknowledgement: 

Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

Developed resources reported in this [publication, press release, internet site] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012345  with the University of Maryland, Health  Sciences and Human Services Library. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.

Need Assistance: 

To request assistance, contact us at NNLM@hshsl.umaryland.edu (410) 706-2855
Additionally, see the  NNLM Grants and Proposal Writing Course  for tips on award applications.  

Organization Type: 
All of Us