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Outreach to Healthcare Providers
Call for Applications

The purpose of this funding is to ensure improved access to health information and Health Information Technology for those health providers without adequate access to library and information services.

This solicitation will focus on projects designed to improve access to electronic health information for such groups and organizations as: unaffiliated healthcare providers located in rural, inner city, and Medically Underserved Areas (MUA), public health workers, minority health practitioners, and those who serve minority populations.  Subcontracts will be awarded competitively to NN/LM SCR member institutions which assess the information needs, and plan and propose an appropriate outreach program to meet the needs of these healthcare providers.


Network members in the NN/LM SCR (Arkansas, Louisiana, New Mexico, Oklahoma, and Texas) are eligible to apply. Network membership is free and open to institutions interested in providing health information. To apply for membership:


One (1) projects up to $8,000 each will be awarded.

Period of Performance

May 1, 2014 – April 30, 2015

Deadline for Submission of Proposals

March 14, 2014 5:00 pm CT

To Apply

Download application form Word document to submit via email or apply online.

Potential Projects

Proposed projects should target healthcare providers (including nurses, public health providers and physicians) particularly those who serve rural, inner city, Medically Underserved Areas (MUA) and minority health practitioners or those who serve minority populations.

Potential areas of focus may include (these are examples only and not meant to be all-inclusive):

  • Providing access to health information resources to the healthcare providers within the SCR who are not directly affiliated with an institution with a medical library; 
  • Promotion of NLM products and services to targeted groups such as Health IT professionals, nurses and physicians’ assistants;;
  • Facilitating access to NLM consumer health resources such as MedlinePlus Connect through EHR and patient portals;
  • Increasing the awareness and use of currently available health information resources including NLM databases, particularly among unaffiliated health providers located in rural, inner city, and Medically Underserved Areas (MUA);
  • Increasing the awareness and use of currently available health information resources including NLM databases among minority health practitioners or those who serve minority populations;
  • Training the public health workforce to use technology to retrieve and assess the quality of information resources;
  • Increasing collaborations and relationships between clinics, hospitals, public health agencies and health sciences libraries; or
  • Developing new and innovative uses of technology (mobile devices, distance education, wireless applications, etc.) to improve information skills and usage by healthcare providers.

Budget Guidelines

Funding will cover (these are examples only and are not meant to be all-inclusive): Personnel, equipment, software, Internet service provider fees, supplies, travel and reproduction.
Funds requested to develop print collections of health materials or to purchase access to a commercial electronic health information product may not exceed 5% of the total amount of the project budget.
Food, furniture and indirect costs are not allowed.
If IT/Computer Hardware is proposed in response to this CFA, please include the following as part of your cost proposal:

  • For technology or computer hardware purchases under $3,000 per item – submit catalog pricing.
  • For technology or computer hardware purchases $3,000 or more per item – submit three (3) vendor quotes (valid preferably for 60 days, minimum of 30 days). Vendor quotes are necessary to determine price reasonable for purchase of $3,000 or more. The absence of competitive quotes must be documented and justified. Quotes may include General Service Administration (GSA) price lists. Reference:
  • For personal appeal Items such as cameras, MP3 Players, Smartphones, and laptop computers the proposal must address the following:
    • Purpose: There is a legitimate purpose for the items, and use of the items by the awardee will be managed in accordance with institutional policy.
    • Appropriate Use: Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
    • Cost Effective: Must demonstrate requested items are cost effective and appropriate. For example, will generic brands satisfy the minimum requirements? If not, the proposal/request must describe 1) why it is necessary to purchase branded products, 2) benefits in brand name products. How will items further the mission of the NN/LM and achieve the objectives of the contract?

All awards issued under the NLM Contract with the Houston Academy of Medicine, Texas Medical Center Library are subject to the Government's availability of appropriated funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

The Use of Appropriated Funds for Educational (Promotional) Items

The U.S. Department of Health and Human Services has developed a new policy that promotes the Administration’s commitment to act in a fiscally responsible manner by minimizing our administrative costs to perform our mission-critical functions in the most efficient, cost-effective way.   It is the Department’s policy that appropriated funds not be used to pay for promotional items.  Promotional items include, but are not limited to:  clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees.  Typically, items or tokens to be given to individuals are considered personal gifts for which appropriated funds may not be expended.

More information is located at:

Reporting Requirements

One semi-annual and one final report.  Reports will be entered and submitted to the Outreach Application and Online Contract Reports System at:  Users of the System must first create an account before reports can be submitted. The NN/LM SCR will provide additional information on the Online Contract Reports and accessing the system.

Development of Training Materials

Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse, prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.

Publication and Publicity

The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this contract in any media by including an acknowledgment substantially as follows:

This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, under Contract No. HHSN-276-2011-00007-C with the Houston Academy of Medicine-Texas Medical Center Library.

NIH Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research

As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must
be submitted to PubMed Central upon acceptance for publication.

The NIH Public Access Policy at ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central (upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication.

Authors that publish NIH-supported, peer-reviewed articles in full PMC-participating journals (such as the Journal of the Medical Library Association) have fulfilled their obligations to NIH Public Access and have nothing else to do.

If an NIH-supported peer-review article is published in a non-PMC journal, the final manuscript must be submitted to PMC via the NIH Manuscript Submission System (NIHMS). If the author was supported by an NIH contract, and the contract details are not available for selection in the NIHMS, the author should contact the NIHMS Help Desk to have this information added to the system. This lets the NIHMS Help Desk correlate requests with specific manuscript numbers and specific users, and helps us resolve the issue faster.

The NIHMS Help Desk will need the following information:

  • Contract number: HHSN-276-2011-00007-C
  • Contract title/name: National Network of Libraries of Medicine
  • Awarding NIH institution: National Library of Medicine

508 Compliance

The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508.

Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals.

The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NN/LM must also meet these requirements.
More information on 508 Compliance is located at

Need Help?

Jon Goodell, Associate Director
National Network of Libraries of Medicine
South Central Region (NN/LM SCR)
Houston Academy of Medicine-Texas Medical Center Library (HAM-TMC) Library
1133 John Freeman Blvd.
Houston, Texas 77030-2809
Phone: 713-799-7803
Fax: 713-790-7030