National Network of Libraries of Medicine
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Exhibitor Award

Description of Award

This award allows network members to promote and demonstrate NLM products such as MedlinePlus, drug information resources, emergency response tools, public health resources, K-12 resources, and other NLM databases to health professionals, health organizations, emergency responders, consumer groups, and public or school librarians.


The National Network of Libraries of Medicine, South Central Region (NNLM SCR) is pleased to announce the 2018 call for applications for the Exhibitor Award.
The mission of the National Network of Libraries of Medicine (NNLM) is to advance the progress of medicine and improve the public health by providing all U.S. health professionals with equal access to biomedical information and improving the public's access to information to enable them to make informed decisions about their health.
The NNLM regional program is coordinated by the U.S. National Library of Medicine (NLM) and is carried out through a nationwide network of health science libraries and information centers. To accomplish the goals of the National Network of Libraries of Medicine, funding opportunities are offered by the NNLM SCR to provide resources to libraries, community based organizations, public health professionals, health educators, faith-based agencies, and other information partners throughout the South Central Region of the United States. States served by the NNLM SCR include Arkansas, Louisiana, New Mexico, Oklahoma and Texas.

Award Goals

The purpose of the Exhibitor Award is to allow network members to promote and demonstrate NLM products such as MedlinePlus, drug information resources,  emergency response tools, public health resources, K-12 resources, and other NLM databases to health professionals, health organizations, emergency responders, consumer groups, and public or school librarians.

Exhibits are a way to promote NLM and NNLM resources, services and access to free, reliable electronic health information to large groups while attending a health fair or regional meeting. Additionally, exhibits enable local librarians to meet with specific clients or target populations in their own area to promote the services and resources of their own institutions.

The Exhibitor Award supports booth and meeting registration fees, travel and other related expenses. SCR staff will provide consultation on applicable NLM resources and educational materials for your target group. If awarded the exhibit booth should be registered and branded as the National Network of Libraries of Medicine (NNLM). If needed, a tablecloth and pop up exhibit background are available for check-out from the SCR regional medical library.


Network members in the NNLM SCR (Arkansas, Louisiana, New Mexico, Oklahoma, and Texas) are eligible to apply. Network membership is free and open to institutions interested in providing health information. To apply for membership:

Potential Projects: 

Funding may include, but is not limited to, exhibiting at events to reach:

  • Health practitioners attending regional, state or local professional meetings
  • Providers at Public Health Training Centers, accredited schools of public health, and local, regional, and state public health agencies
  • Minority health practitioners
  • Health educators working with community-based organizations
  • Public librarians and school librarians
  • Community-based or faith-based organizations
  • K-12 nurses, health / science teachers or librarians
  • Members of the general public


Up to $2,000
Additional Funding Information: 

Exhibit awards are up to $2,000 each. More than one exhibit opportunity may be applied for in a single application. The combined events in a single application may not exceed $2,000.


Application Deadline: 
Thursday, April 30, 2020 - 5:00pm
Continuous reviews will take place for this award. Applications must be submitted a minimum of 6 weeks in advance of the activity date.
Application Instructions: 

Budget Guidelines

Funds will be distributed on a cost reimbursement basis. Food, furniture and indirect costs are not allowed.
Funding will cover registration and booth fees, travel and per diems, communication costs, publicity and equipment rental if needed. SCR staff is available to provide consultation on applicable NLM resources for your target group.
All awards issued under the NLM Contract with the University of North Texas Health Science Center, Gibson D. Lewis Health Science Library are subject to the Government's availability of appropriated funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. These funds will be subject to regulations up to and including 2 CFR 200.
Promotional Items
Promotional items are not allowable. Promotional items include, but are not limited to:  clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees.  Typically, items or tokens to be given to individuals are considered personal gifts for which appropriated funds may not be expended.
More information is located at:

Evaluation of Proposal

Applications will be evaluated by RML staff and selected based on identified target populations. Applications will be evaluated on a first come, first served basis. The RML staff will be striving to create a diverse group of exhibit awards. Regional location and the targeted population will be considered.

Application Review Process
Applications will be reviewed as they are submitted by at least 2 RML staff members. The proposals will be evaluated based on targeted populations and regional reach. The RML will be striving to award a diversified portfolio of exhibits.

Additional Information

508 Compliance: 

The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. Recipients of National Library of Medicine funding through the NNLM must also meet these requirements.
More information on 508 Compliance is located at

Reporting Requirements: 

An Exhibitor Report form must be completed for each meeting within 10 days of the exhibits conclusion.  Award recipients conducting  NNLM exhibit activities will be asked to collect specific information and report it at the end of the project using forms provided by the NNLM. Please refer to the NNLM Evaluation Office’s NNLM Evaluation Materials web page for the type of information you will need to report for an exhibit. The NNLM SCR will provide more information on report access upon award.

Data Sharing and Development of Training Materials: 

Successful applicants are required to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Course Catalog on Medlib-ED prior to developing materials. Training materials developed as part of the award should be submitted to the RML office for further distribution and preservation.

Publication and Copyrighting: 

The awardee shall acknowledge the support of the NLM in all publications, presentations, and posters by stating:
This project has been supported in part or in full by Federal funds through the National Library of Medicine of the National Institutes of Health under award number UG54LM012345 with the University of North Texas Health Science Center. The content is the responsibility of the authors and does not necessarily represent the official views of the NIH.
All publications must be registered with PubMed Central immediately upon acceptance for publication to be in compliance with the NIH Public Access Policy. If you have any questions regarding being in compliance with the Public Access Policy please contact NNLM SCR’s Executive Director, Lisa Smith.

Need Assistance: 

Contact the NNLM SCR's Executive Director, Lisa Smith.