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Early-Bird Registration and Travel Scholarships Now Available for National Diversity in Libraries Conference at UCLA in August!

Early registration is available for the National Diversity in Libraries Conference 2016 (NDLC ’16) through April 30 at the rate of $175. Save $50 off the regular rate! The student registration rate is $100. The meeting, co-sponsored by the UCLA Library and the Association of Research Libraries (ARL), will take place on the UCLA campus August 10–13, 2016. The conference aims to articulate the value of and develop strategies for diversity and inclusion in the library, archive, and museum (LAM) fields in order to improve organizational excellence and community engagement. NDLC ’16 program and poster topics cover areas of diversity that affect staff, users, and institutions, including, but not limited to, the following topics:

  • Collections and Access
  • Programming, Outreach, and Advocacy
  • Personnel, Management, and Organization
  • Challenging Topics

To learn more about the conference, check out the UCLA Library’s NDLC ’16 event page!

In addition, ARL has announced availability of up to five $1,000 scholarships for individuals to attend NDLC ’16. Funds from the scholarships may be used to cover the cost of registration, travel to and from the conference, lodging, and meals. Anyone interested in this opportunity must apply online by Friday, April 29. Successful applicants will be notified by June 6.

February Midday at the Oasis Recording Now Available!

On February 17, NN/LM PSR presented Copyright Roundup for the Midday at the Oasis monthly webinar. Marty Brennan, UCLA’s Copyright and Licensing Librarian, provided highlights of the latest developments in copyright law and the intersecting library issues. He explained everything you need to know about recent copyright court decisions, Open Access, Creative Commons, and Fair Use. You can view the webinar by visiting the Midday at the Oasis Archives page or by clicking on the YouTube video player below.

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Note: To switch to full screen, click on the full screen icon in the bottom corner of the video player. To exit the full screen, press Esc on your keyboard or click on the Full screen icon again. If you have problems viewing full screen videos, make sure you have the most up-to-date version of Adobe Flash Player.

Founding Director Appointment: UNLV Health Sciences Library

Joanne Muellenbach

The University of Nevada, Las Vegas (UNLV) University Libraries has announced the appointment of Joanne Muellenbach as Founding Director of the Health Sciences Library. The new Health Sciences Library will be part of UNLV School of Medicine’s first academic building, and designed to support the School of Medicine and all other health sciences faculty, staff and students located on the evolving health sciences campus. Reporting to the Dean of UNLV University Libraries, the Founding Director will be a key member of the leadership team of both the UNLV University Libraries as well as the UNLV School of Medicine. Ms. Muellenbach will begin her new role on April 1.

Ms. Muellenbach received her graduate degree in library science from the University of Wisconsin, and she has worked in hospital, academic health sciences and medical school libraries in the United States and Canada for more than 20 years. She was also the Founding Library Director for The Commonwealth Medical College, in Scranton, PA, and has served as a consultant for several other start-up medical libraries. Ms. Muellenbach is currently Director of Library and Learning Resources at California Health Sciences University (CHSU) in Clovis, CA, where she also serves as course director for Evidence-Based Medicine.

New Outcome Measurement Resource for Public Libraries

Recently the Public Library Association (PLA) initiated a service called Project Outcome. An article entitled “Project Outcome – Looking Back, Looking Forward” by Carolyn Anthony, director of the Skokie Public Library, IL, was recently published in Public Libraries Online that describes the successes of libraries using this service over the past six months.

Project Outcome is an online resource that provides evaluation tools that are designed to measure the impact of library programs and services, such as summer reading programs or career development programming. It also provides ready-made reports and data dashboards that can be used to give libraries and stakeholders immediate data on their programs’ outcomes.  And Project Outcome provides support and peer sharing opportunities to address common challenges and increase capacity for outcomes evaluation.

Following are some highlights about this service:

  1. Project Outcome has managed to create a structured approach for program outcome evaluation that can be used online by public libraries of all shapes and sizes, by people who have not done outcome evaluation before. Along with tools for collecting data, the resource has tutorials and support for libraries doing outcomes evaluation for the first time.
  2. Continued support and peer sharing as an integral part of the service means that PLA is building a community of librarians who use outcome evaluation.
  3. The stories that are shared by the peers as described in the article will increase the understanding that evaluation isn’t something forced on you from outside, but can be something that helps you to create a better library and enhance the meaning of your library’s programs.
  4. This process teaches librarians to start with the evaluation question (“decide what you want to learn about outcomes in your community”) and a plan for what to do with the findings. And the process ends with successfully communicating your findings to stakeholders and implementing next steps.
  5. Lastly, Project Outcome and the PLA Performance Measurement Task Force are planning the next iteration of their project that will measure whether program participants followed through with their intended outcomes.

Michael E. DeBakey Library Services Outreach Award Nominations Due May 1!

The Friends of the National Library of Medicine seek your nominations for this year’s Michael E. DeBakey Library Services Outreach Award.

  • Nominees must be currently employed as a health sciences librarian and have worked in such a position for at least five years immediately preceding the award.
  • Nominations may be made for contributions by the librarian as demonstrated by excellence and achievement in leadership, publications, teaching, research, special projects or any combination of these.
  • Nominations must be in writing and contain at least the following elements:
    1. Official nomination form
    2. Five page description of the nominee’s achievements
    3. Current resume or curriculum vitae
    4. Any additional information (no more than 10 pages) that would assist the jury in the evaluation of the nomination and selection of the recipient.
  • Self-nominations are accepted and encouraged.
  • Nominations must be received by May 1, 2016, and can be submitted via mail, email or fax.

Pie Charts: Pros and Cons

Data visualization expert Stephen Few explained the problem with pie charts during this interview with the New York Times: “When looking at parts of a whole, the primary task is to rank them to see the relative performance of the parts. That can’t be done easily when relying on angles formed by a slice.” An article by American Evaluation Association’s president-elect John Gargani argues for retirement of the venerable pie chart. He make points that are repeated in many anti-pie chart blog posts. On the other hand, this post by Bruce Gabrielle of Speaking PowerPoint describes situations where pie charts can shine.

In general, most experts believe that the times and places to use pie charts are few and far between. If you have found one of those rare times, then here’s a post at Better Evaluation with design tips to follow. And for humorous examples of what not to do, check out Michael Friendly’s Evil Pies blog!

How to Throw a Data Party

A data party is another name for a kind of participatory data analysis, where stakeholders are gathered together to help analyze data that you have collected. Here are some reasons to include stakeholders in the data analysis stage:

  • It allows stakeholders to get to know and engage with the data.
  • Stakeholders may bring context to the data that will help explain some of the results.
  • When stakeholders participate in analyzing the data, they are more likely to understand and use it.
  • Watching their interactions often reveals the person with the power to act on your recommendations.

To begin the process, you need to know what you hope to gain from the attendees, since you may only be able to hold an event like this one time. There are a number of different ways to organize the event, such as the World Cafe format, where everyone works together to explore a set of questions, or an Open Space system in which attendees create their own agenda about which questions they want to discuss. Recently the American Evaluation Association held a very successful online unconference using MIT’s Unhangout, an approach that could be used for an online data party with people from multiple locations.

Here are suggested questions to ask at a data party:

  • What does this data tell you?
  • How does this align with your expectations?
  • What do you think is occurring here and why?
  • What other information do you need to make this actionable?

At the end of the party it might be time to present some of your findings and recommendations. Considering the work that they have done, stakeholders may be more willing to listen, since people often tend to support what they helped to create.

Infographics Guide from NIH Library Informationists

The Medical Library Association’s October 28 continuing education webinar, Data Visualization Skills and Tools for Librarians, was presented by Lisa Federer, Research Data Informationist at the NIH Library. The session provided information on different aspects of data visualization, including information about elements of design, such as color, line, and contrast. Lisa has also created the LibGuide Creating Infographics with Inkscape, which contains the resources for a class she taught with NIH Informationist Chris Belter. The LibGuide includes a Power Point presentation from the lecture part of the class. The slides cover design principles and design elements with links to resources such as Vischeck, a tool for finding out how colors in a chart appear to someone who is color blind, and The 10 Commandments of Typography, with suggestions for choosing font combinations that work well.

The second part of the class is a hands-on section for using Inkscape, a free, open-source graphics program, to make infographics. Inkscape allows you to use “vector graphics” to design infographics. Vector graphics are useful for image design, since they are based on pathways defined by mathematical expressions like lines, curves, and triangles, allowing images to get larger and smaller without losing any quality. If this sounds hard to do, there are Inkscape tutorials available to help. Other vector graphics editors are available, such as Apache OpenOffice Draw, a free service, or Adobe Illustrator. Comparisons with links to detailed information are available in Wikipedia’s “Comparison of Vector Graphics Editors.”

Tips for Writing Effective Survey Invitations

You may think of a survey invitation letter or email message as simply a delivery mechanism to send the questionnaire link to prospective respondents. The invitation may be an afterthought, hastily composed after the process of developing the questionnaire itself. However, a carefully crafted invitation has been proven to boost response rates, which are a key concern when conducting surveys. The following tips for writing invitation messages are all included in the 4th edition of Internet, Phone, Mail, and Mixed-Mode Surveys: The Tailored Design Method, by Dillman, Smyth, and Christian (2014), an excellent resource for conducting all aspects of the survey process. It is evidence-based, drawing on an extensive body of research literature on survey practice.

Think of the survey invitation as a “communication plan,” utilizing multiple contacts with participants to elicit good response rates. Plan for a minimum of four contacts:

  • A preliminary message to let your participants know you will be sending them a questionnaire. (Do not include the questionnaire link)
  • An invitation message with a link to the questionnaire (2-3 days after the preliminary contact).
  • A reminder notice, preferably only to those who have not responded (one week after the invitation message).
  • A final reminder notice, also specifically to those who have not responded (one week after the first reminder).

Emphasize how the participants’ feedback will help your organization improve services or programs. This simple request appeals to a common desire among humans to help others. If applicable, emphasize that you need their advice specifically because of their special experience or expertise. It is best to use mail merge to personalize your email messages, so that each participant is personally invited by name to submit their feedback. If you are contacting people who have a relationship with your organization, such as your library users or members of your organization, play up that relationship. Also, make a commitment to share results with them at a later date. And be sure to keep that commitment!

Phishing and email scams may cause leeriness about clicking on links if an email message seems odd in any way. Make sure participants know they can trust your invitation email and survey link. Take opportunities to publicize your institutional affiliation. Incorporate logos or letterhead into your emails, when possible. Provide names, email addresses, and phone numbers of one or two members of your evaluation team, so participants know who to contact with questions or to authenticate the source of the email request. You may never get a call, but they will feel better about answering questions if you give them convenient access to a member of the project team. It is also helpful to get a public endorsement of your survey project from someone who is known and trusted by your participants. You can ask someone influential in your organization to send the preliminary letter or message on your behalf. Also, publicize the project over social media channels or through organizational newsletters or blogs.

Be explicit about who will have access to individual-level data. Be sure you know the difference between anonymity (where no one knows what any given participant specifically said) and confidentiality (where identifiable comments are seen by a few specific people). You can also let participants know how you will protect their identity, but don’t go overboard. Long explanations also can cast doubt on the trustworthiness of your invitation.

And finally, provide status updates when sending reminder messages. If you mention that you are getting great feedback from other respondents, it may motivate the late responders who want to match the behavior of their peers!

NLM Recruiting for 2016-17 Associate Fellowship Program!

The National Library of Medicine (NLM) is accepting applications for its 2016-17 Associate Fellowship program, a one-year training program designed for recent library science graduates and early-career librarians. All U.S. and Canadian citizens who will have earned a MLS or equivalent degree in library/information science from an ALA-accredited school by August 2016 are eligible to apply. Priority is given to U.S. citizens. Applications and additional information are available on the NLM web site. The application deadline is February 12, 2016. Up to five candidates will be selected for the program.

The program is a one-year residency program (with an optional second year) for recent library science graduates interested in a career in health sciences librarianship. The program combines curriculum and project work and is located at the National Library of Medicine on the campus of the National Institutes of Health in Bethesda, Maryland.

The Associate Fellowship provides knowledge and skills in project work ranging from:

  • Data analysis of programs and services such as extramural grants, indexed journal articles, controlled vocabularies, datasets, and customer inquiries.
  • Creation of online tutorials and educational awareness videos.
  • Social media outreach.
  • And more, including legislative tracking, web site enhancement, disaster information outreach studies, and review of next generation discovery interfaces.

The Associate Fellowship financial support includes:

  • Annual stipend of $52,668.
  • Additional funding to support purchase of group health insurance.
  • Up to $1,500 in relocation support.
  • Funding to support attendance at local and national conferences.