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NNLM PSR Funding Guide

Allowable Costs

Funding requests may cover personnel time, registration and/or exhibit fees, travel and per diem, communication costs, publicity, materials and supplies, reproduction of educational materials, and other costs as needed.

During the award application process, please provide a basic table explaining how costs will be allocated. Provide a line item (e.g., Personnel, Materials and Supplies, Travel, etc.) and the approximate funding amount.

Funding for Promotional Items

The U.S. Department of Health and Human Services has developed a new policy that promotes the Administration’s commitment to act in a fiscally responsible manner by minimizing our administrative costs to perform our mission-critical functions in the most efficient, cost-effective way. It is the Department’s policy that appropriated funds not be used to pay for promotional items. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Typically, items or tokens to be given to individuals are considered personal gifts for which appropriated funds may not be expended.

More information is located at: HHS Policy on the Use of Appropriated Funds for Promotional Items.

Awards cannot cover the costs of providing food for program attendees. 

Publications Resulting from NNLM Funded Projects

As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PMC (PubMed Central) upon acceptance for publication. The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PMC upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication. The NIH Public Access site should be consulted for additional information: .

Authors that publish NIH-supported, peer-reviewed articles in full PMC-participating journals (such as the Journal of the Medical Library Association) have fulfilled their obligations to NIH Public Access and have nothing else to do.

If an NIH-supported peer-review article is published in a non-PMC journal, the final manuscript must be submitted to PMC via the NIH Manuscript Submission System (NIHMS). If the author was supported by an NIH contract, and the contract details are not available for selection in the NIHMS, the author should contact the NIHMS Help Desk to have this information added to the system. This lets the NIHMS Help Desk correlate requests with specific manuscript numbers and specific users, and helps us resolve the issue faster.

A submission tutorial is available at NIHMS.

Development of Training Materials

All awardees are required to share any data or training material resulting from funding. This information must be submitted to the PRS email account, NNLM PSR office

In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with the PSR Office prior to developing materials.

508 Compliance

The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508.

Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals.

The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must also meet these requirements.

Credit Statement

The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:

Developed resources reported in this [publication, press release, website] are supported by the National Library of Medicine, National Institutes of Health, under Cooperative Agreement number UG4LM012341 with the UCLA Louise M. Darling Biomedical Library. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.