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NNLM PSR Funding Guide

Network of the National Library of Medicine, Pacific Southwest Region
UCLA Louise M. Darling Biomedical Library
12-077 Center for the Health Sciences
Box 951798
Los Angeles, CA 90095-1798
Email: psr-nnlm@library.ucla.edu

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The NNLM PSR Funding Guide is designed to answer questions about the funding process from the Network of the National Library of Medicine (NNLM) and the University of California, Los Angeles. In addition, this guide provides a reference for award recipients to understand and comply with NNLM reporting guidelines.

Funding Terminology

Period of Performance

The time frame during which the award recipient is expected to complete project work and incur any expenses. The period of performance for most PSR awards begins on May 1 and ends on April 30 of each year. However, PSR may approve awards at any time and a project may begin later in the award cycle.


An award provided by a pass-through entity, such as the PSR office, to a subrecipient to carry out as part of federal funding. It does not include payments to a contractor. 


An estimate of the costs of a proposed project, including direct costs and F&A costs. Budgets consist of an itemized list of expenses, an explanation of the expenses, and a justification of why those expenses are necessary.

Direct Costs

The costs of a project that can be clearly identified with that specific project (e.g., personnel fees, equipment and supplies, travel costs, etc.).

Indirect Costs 

Also called Facilities and Administrative (F&A) costs, indirect costs cannot be easily charged to a specific project. These include facility maintenance, depreciation, utility costs, and general department administration. Since indirect costs cannot be itemized, they are calculated using a fixed percentage rate. It is common for institutions to have a negotiated indirect cost rate in place, but if not, a 10% Modified Total Direct Cost (MTDC) may be applied. For smaller awards, an institution may also choose to waive indirect costs entirely.

DUNS Number

A Dun & Bradstreet number (DUNS number) is a unique 9-digit number used to identify each physical location of a business and establish that business's credit file. If you need help finding your institution's DUNS number, your business office, Division of Sponsored Programs, or other equivalent department at your institution can likely provide you with this number. You can also use this form to request your DUNS number online.