National Network of Libraries of Medicine
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Outreach Mini-Awards (Closed)

Description of Award

The mission of the National Network of Libraries of Medicine (NNLM) is to advance the progress of medicine and improve the public health by providing all U.S. health professionals with equal access to biomedical information and improving the public's access to information to enable them to make informed decisions about their health.


The purpose of this award is to support short-term projects, lasting less than 12 months. Potential uses of funding include support for NLM traveling exhibition expenses and programming, one-time technology improvement (e.g., mobile devices, adaptive software, or wireless internet) purchases, or one-day events such as health fairs, workshops, community day (e.g., emergency preparedness event), with the ultimate goal of promoting knowledge of and access to National Library of Medicine resources for health care providers and consumers.


Any institution which is a current member or partnering with a current member of the National Network of Libraries of Medicine, Pacific Southwest Region, is eligible to apply. Network membership is free and open to institutions interested in providing health information. To apply for membership, visit the Join the Network page.


Funding Period: 
Tuesday, May 1, 2018 to Tuesday, April 30, 2019
Up to $2,000 per award
Number of Awards Available: 


Application Instructions: 
  • Submit a PSR Outreach Mini-Award Application form
  • Submit a Direct Beneficiaries & Populations Targeted form
  • Submit a Goals Checklist form

Budget Guidelines

This award is intended to cover costs such as personnel, registration fees, travel/mileage costs, reproduction costs, shipping costs, and other costs. Indirect costs may be included, but due to the nature and small amount of the award, applicants are encouraged to waive them. Funding will be provided on a cost reimbursement basis.

Evaluation of Proposal

Applications will be reviewed by RML staff and scored based on the following five criteria:  Significance, Target Population, Evaluation, Qualifications, and Budget.

Significance: The proposed project will significantly increase access to biomedical and health information for the target population.

Target Population: The project will reach a relatively large number of users who would benefit from knowing about NLM resources. 

Evaluation: There is an effective evaluation plan to measure the success of the project and there is a plan to collect the required information and explain how and when the NNLM forms will be used to collect the information. Refer to the NNLM Evaluation Office’s NNLM Evaluation Materials web page for the type of information required to be submitted.

Qualifications: A list of project personnel which details their experience with NLM resources.

Budget: The budget is well justified to meet award goals. A detailed budget and narrative justification for each budget item is required.

Scoring will follow the point scale for each criterion’s line item (Note: 1 is the highest score; the lower the score the better).

1 = Information is extremely relevant in support of NNLM goals as outlined in the award
2 = Information is good in support of NNLM goals as outlined in the award description
3 = Information is satisfactory in support of NNLM goals as outlined in the award
4 = Information is marginal in support of NNLM goals as outlined in the award
5 = Information is poor and does not support NNLM goals as outlined in the award

Applications with an average score of 3 or lower for each of the five criteria will be given priority until funds are expended.

Additional Information

508 Compliance: 

Web-based resources developed for the project should strive to ensure accessibility to the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act.

For more information on 508 Compliance, see the HHS OCIO Policies, Standards and Charters page.

Reporting Requirements: 

Within 10 days of the last award activity, recipients are required to submit a final report through the Outreach Application and Online Contract Reports System. If applicable, an Exhibit Evaluation Form must also be submitted. The NNLM PSR will provide instructions on accessing and using the system upon award. In addition, awardees are expected to report on project highlights, by submitting an article for the NNLM PSR Latitudes newsletter blog.

NIH Public Access Policy: 

All publications must be registered with PubMed Central immediately upon acceptance for publication to be in compliance with the NIH Public Access Policy.

Data Sharing and Development of Training Materials: 

In order to facilitate the dissemination of knowledge and information associated with the NNLM PSR Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding.

Publication and Copyrighting: 

Applicants are required to use or adapt existing training materials if the curricular materials meets project needs. Before developing new materials, consult with NNLM PSR staff, the NNLM Training Office (NTO), and the NLM Learning Resources Database. All materials developed must be 508 compliant.

Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement, the NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the National Network of Libraries of Medicine. Data developed by subawardees and consultants is also subject to this policy.

NIH Acknowledgement: 

The awardee shall acknowledge the support of the NLM/NIH in all publications, presentations, and posters by stating:

Developed resources reported in this publication are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012341. The content is solely the responsibility of the author(s) and does not necessarily represent the official views of the National Institutes of Health.

Need Assistance: 

For assistance, please feel free to contact us at (310) 825-1200 or via e-mail at