Description of Award
Outreach Mini-Awards support smaller projects, generally lasting less than 12 months. Potential uses of funding include support for NLM traveling exhibition expenses, one-time technology improvement (equipment) purchases, or one-day events such as a health fair, workshop, or community day (e.g., emergency preparedness event), with the ultimate goal of promoting knowledge of and access to National Library of Medicine resources for consumers or healthcare providers. Awards may also target current NLM and NIH priorities such as the NLM Strategic Plan 2017–2027, the NIH HEAL Initiative (e.g., substance use disorder), citizen science, or HIV/AIDS.
Visit the NNLM Online Applications System page to learn how to submit your proposal.
Any institution that is a current member or partnering with a current member of NNLM PSR is eligible to apply. Network membership is free and open to institutions interested in providing health information. To apply for membership, visit the Join the Network page.
Projects can include but are not limited to:
- Expenses to host an NLM traveling exhibition and offering programming to the public
- Programming around a National Health Observance topic
- Implementing activities using an NNLM Reading Club Kit
- One-day events such as a health fair, workshop, or community day (e.g., emergency preparedness event) to increase awareness and use of electronic resources, including NLM resources
- Developing library wikis, blogs, websites, virtual tours or other media outlets to promote library services or resources to hospital staff
- Hosting special events to highlight the library's role in scholarly communication, open access, copyright compliance, preservation/conservation, research or other scholarly work
- Exploring new technologies that may be relevant to academic and health information outreach
- Organizing events that promote interprofessional education
For an overview of recent funded projects, please visit the NNLM PSR awards map.
Note: Due to COVID-19 related event cancellations, applications for this award which include out-of-town travel expenses or support for large-scale, in-person events in 2020 will not be reviewed at this time. Related expenses may not be incurred until an in-person event is confirmed.
All subaward applications must be submitted through our web-based application system at the bottom of the page. You must be logged in to view and submit the application. Your application will automatically be submitted to NNLM PSR.
For your convenience, you may use this template to preview the full application and plan your responses before submitting.
For general assistance with proposal preparation, please visit the NNLM Proposal Writing Support page.
This award is intended to cover costs such as personnel, registration fees, travel/mileage costs, reproduction costs, or shipping costs. Indirect costs may be included, but due to the nature and small amount of the award, applicants are encouraged to waive them. Funding is provided on a cost-reimbursement basis.
Evaluation of Proposal
Applications will be reviewed by RML staff and scored based on the following five criteria:
- Significance: The proposed project will significantly increase access to biomedical and health information for the target population.
- Target Population: The project will reach a relatively large number of users who would benefit from knowing about NLM resources.
- Evaluation: There is an effective evaluation plan to measure the impact of the project. In addition, there is a plan to collect data, and an explanation of how and when NNLM forms will be used to collect information. Refer to the NNLM Evaluation Materials page for the types of information to be submitted.
- Qualifications: A list of project personnel, with details about their experience using NLM resources.
- Budget: The budget is well justified to meet the award goals. A detailed budget and narrative justification for each budget item is required.
A scoring scale of 1 to 5 will be applied for each criterion (1 is the highest score; the lower the score the better).
1 = Information is extremely relevant in support of NNLM goals as outlined in the award
2 = Information is good in support of NNLM goals as outlined in the award description
3 = Information is satisfactory in support of NNLM goals as outlined in the award
4 = Information is marginal in support of NNLM goals as outlined in the award
5 = Information is poor and does not support NNLM goals as outlined in the award
Applications will continue to be considered for funding, with the best scoring proposals receiving priority, until all funds are allocated.
Instructions for accessing the NNLM Data Reporting System (DRS) will be furnished upon award approval. NNLM Subawardees can use the video tutorials and templates on this page to learn about the DRS, including how to locate their Project, add reports, and upload participant data to their subaward activities. The following reporting requirements are mandatory for all award recipients:
- Activity Reports: Activities held in support of project objectives must be submitted within one month of completing the activity. Examples include training sessions, exhibits, or project partner meetings.
- Final Report: A final report of project activities, outcomes, and evaluation findings must be submitted within one month of upon completion of the award.
In addition, awardees will be expected to report on project highlights in an article written for the NNLM PSR Latitudes newsletter blog.
All publications must be registered with PubMed Central immediately upon acceptance for publication to be in compliance with the NIH Public Access Policy.
In order to facilitate the dissemination of knowledge and information associated with the Cooperative Agreement Award, awardees are required to share any data or training materials resulting from funding.
Per Section 8.2.1. of the NIH Grants Policy Statement, NIH must be given a royalty-free, nonexclusive, and irrevocable license for the federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for federal purposes (e.g., the ongoing development of NNLM). Data generated by subawardees and consultants is also subject to this policy.
The awardee shall acknowledge the support of NIH in all publications, presentations, and posters by stating:
Developed resources reported in this publication are supported by the National Library of Medicine, National Institutes of Health, under cooperative agreement number UG4LM012341. The content is solely the responsibility of the author(s) and does not necessarily represent the official views of the National Institutes of Health.
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