National Network of Libraries of Medicine
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Outreach Mini-Awards

Description of Award

Outreach Mini-Awards support smaller projects, generally lasting less than 12 months. Potential uses of funding include support for NLM traveling exhibition expenses, one-time technology improvement (equipment) purchases, or one-day events such as a health fair, workshop, or community day (e.g., emergency preparedness event), with the ultimate goal of promoting knowledge of and access to National Library of Medicine resources for consumers or healthcare providers. Awards may also target current NLM and NIH priorities such as the NLM Strategic Plan 2017–2027, the NIH HEAL Initiative (e.g., substance use disorder), citizen science, or HIV/AIDS. 

Funding is provided on a cost-reimbursement basis.


Any institution that is a current member or partnering with a current member of NNLM PSR is eligible to apply. Network membership is free and open to institutions interested in providing health information. To apply for membership, visit the Join the Network page.

Potential Projects: 

Projects can include but are not limited to:

  • Expenses to host an NLM traveling exhibition and offering programming to the public
  • Programming around a National Health Observance topic
  • Implementing activities using an NNLM Reading Club Kit
  • One-day events such as a health fair, workshop, or community day (e.g., emergency preparedness event) to increase awareness and use of electronic resources, including NLM resources
  • Developing library wikis, blogs, websites, virtual tours or other media outlets to promote library services or resources to hospital staff
  • Hosting special events to highlight the library's role in scholarly communication, open access, copyright compliance, preservation/conservation, research or other scholarly work
  • Exploring new technologies that may be relevant to academic and health information outreach
  • Organizing events that promote interprofessional education

For an overview of recent funded projects, please visit the NNLM PSR awards map.


Funding Period: 
Wednesday, May 1, 2019 to Thursday, April 30, 2020
Up to $2,000 per award
Number of Awards Available: 
Additional Funding Information: 

Applications received by April 12, 2019, will receive first consideration.


Application Instructions: 

As of October 2019, all subaward applications can be submitted through our web-based application system. Each subaward has a unique application, which can be found on the respective subaward landing page. You must be logged in to view and submit the application. 

  • Complete and submit the web-based application below to be considered for a Outreach Mini-Award
  • Provide a current résumé or curriculum vitae for the principal investigator in Step 5 of 6: Attachments

Budget Guidelines

This award is intended to cover costs such as personnel, registration fees, travel/mileage costs, reproduction costs, or shipping costs. Indirect costs may be included, but due to the nature and small amount of the award, applicants are encouraged to waive them. Funding is provided on a cost-reimbursement basis.

Evaluation of Proposal

Applications will be reviewed by RML staff and scored based on the following five criteria: 

  1. Significance: The proposed project will significantly increase access to biomedical and health information for the target population.
  2. Target Population: The project will reach a relatively large number of users who would benefit from knowing about NLM resources. 
  3. Evaluation: There is an effective evaluation plan to measure the impact of the project. In addition, there is a plan to collect data, and an explanation of how and when NNLM forms will be used to collect information. Refer to the NNLM Evaluation Materials page for the types of information to be submitted.
  4. Qualifications: A list of project personnel, with details about their experience using NLM resources.
  5. Budget: The budget is well justified to meet the award goals. A detailed budget and narrative justification for each budget item is required.

A scoring scale of 1 to 5 will be applied for each criterion (1 is the highest score; the lower the score the better).

1 = Information is extremely relevant in support of NNLM goals as outlined in the award
2 = Information is good in support of NNLM goals as outlined in the award description
3 = Information is satisfactory in support of NNLM goals as outlined in the award
4 = Information is marginal in support of NNLM goals as outlined in the award
5 = Information is poor and does not support NNLM goals as outlined in the award

Applications will continue to be considered for funding, with the best scoring proposals receiving priority, throughout the funding period.

Additional Information

508 Compliance: 

Web-based resources developed for the project should strive to ensure accessibility to the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act.

For more information on 508 Compliance, see the HHS OCIO Policies, Standards and Charters page.

Reporting Requirements: 

Instructions for accessing and using the NLM Reporting System will be furnished upon award approval. The following reporting requirements are mandatory for all award recipients:

  • Activity Reports: Activities held in support of project objectives must be submitted within one month of completing the activity. Examples include training sessions or project partner meetings.
  • Final Report: A final report of project activities, outcomes, and evaluation findings must be submitted within one month of upon completion of the award.
  • Exhibit Reports: Awardees who conduct exhibits will be required to submit a separate exhibit report detailing the location, date, attendance, materials distributed, and contacts made, within ten days of the event. An Exhibit Evaluation Form must also be submitted.

In addition, awardees will be expected to report on project highlights in an article written for the NNLM PSR Latitudes newsletter blog.

NIH Public Access Policy: 

All publications must be registered with PubMed Central immediately upon acceptance for publication to be in compliance with the NIH Public Access Policy.

In order to facilitate the dissemination of knowledge and information associated with the Cooperative Agreement Award, awardees are required to share any data or training materials resulting from funding.

Publication and Copyrighting: 

Per Section 8.2.1. of the NIH Grants Policy Statement, NIH must be given a royalty-free, nonexclusive, and irrevocable license for the federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for federal purposes (e.g., the ongoing development of NNLM). Data generated by subawardees and consultants is also subject to this policy.

NIH Acknowledgement: 

The awardee shall acknowledge the support of NIH in all publications, presentations, and posters by stating:

Developed resources reported in this publication are supported by the National Library of Medicine, National Institutes of Health, under cooperative agreement number UG4LM012341. The content is solely the responsibility of the author(s) and does not necessarily represent the official views of the National Institutes of Health.

Need Assistance: 

Please contact us at or by phone at (310) 825-2183.