Network of the National Library of Medicine
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Research and Data Engagement Award

Description of Award

The Network of the National Library of Medicine (NNLM) Pacific Northwest Region, under cooperative agreement with the U.S. National Library of Medicine (NLM), announces the availability of funding through Research & Data Engagement Awards to strengthen regional participation in data science learning and development by building community networks of learners and experts, supporting skills development for librarians, providing opportunities for interdisciplinary collaboration, and supporting learning opportunities for regional members. The NNLM has implemented a national initiative to provide librarians, information professionals, library and information science students, and interested individuals with training, resources and funding to advance their knowledge and capabilities in research data management. One outcome of this initiative is the NNLM RD3: Resources for Data-Driven Discovery website.


The purpose of the Research & Data Engagement Award is to:

  • Support projects and build partnerships that demonstrate engagement in research data services through the sharing of expertise and resources. 

Applicants must be from institutions that are members of NNLM PNR. If the applicant is not a librarian, the proposal must include a significant role for a librarian who works in a hospital, health care agency, or research institution that is a member of NNLM PNR.
Membership is free and open to institutions interested in improving equitable access to health information. To apply for membership, submit an online membership application.
Applicants who have not previously received NNLM funding, or have only received funding once, are especially encouraged to apply.

Potential Projects: 

Projects may include the following (other creative ideas are encouraged):

  • Interdisciplinary collaboration to implement clinical data management services
  • Projects to promote clinical trials, especially for special and minority populations, to address disparities in health research
  • Collaborating with librarians and clinical staff on use of data in Electronic Health Records (EHRs) to improve patient outcomes 
  • Implementing an institutional data catalog aiding researchers and others in the discovery of data
  • Developing librarian and researcher skills in National Center for Biotechnology Information (NCBI) biomedical and genomic resources  
  • Developing knowledge and skills of librarians, students, researchers, clinicians or public health workforce about best practices for organizing, managing, visualizing, and sharing data
  • Consulting with researchers on research data management or data visualization
  • Promoting literacy in data science, including tools development or implementing teaching or learning programs


Funding Period: 
Wednesday, May 1, 2019 to Thursday, April 30, 2020
Up to $19,000
Number of Awards Available: 
At least two awards - each up to $19,000
Additional Funding Information: 

Applications submitted by Wednesday, August 7 will receive fullest consideration. This award funds project activities until April 30, 2020.  A no-cost extension may be available to complete activities. 


Application Deadline: 
Wednesday, August 7, 2019 - 3:00pm
Late applications will not be accepted
Application Instructions: 

By Thursday, July 11. 2019, applicants should inform NNLM PNR of their intent to apply by submitting a Letter of Intent, including the type of award and a brief description of the proposed project. Send the Letter of Intent via email attachment to

By Wednesday, August 7, 2019, the completed application should be sent as an email attachment to NNLM PNR at The PNR staff will acknowledge your application when received, and notification of awards will be given within four weeks.

The application includes these components:

  • Cover Sheet
  • Project Information and Plan
  • Budget (including detailed narrative budget justification)
  • Populations and Participant Roles checklist
  • NNLM Goals Identification form

Attach or send separately:

  • Curriculum vitae of key personnel
  • Letters of support from applicant’s institution
  • Letters of commitment from partnering institution(s)/organization(s)-if proposed
  • If technology is being purchased, include letter of commitment from the person in charge of supporting technology for the applicant’s institution

Budget Guidelines

  • Maximum cost-reimbursement award is $19,000.  Line item invoices can be submitted for reimbursement monthly.
  • For a detailed budget justification template, please see the Award Application.
  • Allowable expenses Personnel, equipment, supplies, travel and other costs such as reproduction of materials, software, Internet service provider fees. These are examples only and are not meant to be all-inclusive.
  • Expenses are also allowed to publicize a health information service, event or resource, including NLM or NNLM resources or services, but the allowable costs are limited to educational materials or publicity, such as posters, displays, flyers, bookmarks, or brochures. Please consult the policy.
  • Non-allowable expenses:  Furniture is not allowed and food is not allowed.
  • Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs: Indirect cost (IDC)/F&A can be included based on your institution's federally approved IDC agreement (non-research rates apply). A 10% MTDC rate may be used if no IDC agreement exists.

Evaluation of Proposal

Applications will be reviewed by: PNR staff and Network member volunteers. Applicants will receive a copy of reviewer comments along with a final decision regarding funding from NNLM PNR staff by email. Reviewers will score applications based on the following categories and criteria. 

Preference will be given to organizations that have not previously received NNLM funding for an outreach project, or have only received funding once.

2. SIGNIFICANCE (30 points)

  1. Significant contributions to NNLM goals checked by applicant on page 8 of Award Application.
  2. Clear description of the institutional environment and current role/status of the library and library staff.
  3. Information provided supports the need for the project, such as information about the target population (worksheet provided in the Award Application), information resources or services available, information resources or services which are needed, and relevant barriers to be addressed. Estimation of the program’s potential impact on future information services to this group or population is discussed.


  1. Logic and feasibility of plan and activities.
  2. Suitability of methods, tools, or approaches.
  3. Ability to execute the milestones and overall project within the timeframe specified.
  4. Clear evaluation plan to measure indicators of desired outcomes.

4. KEY PERSONNEL (10 points)

  1. Qualifications and time commitments of key personnel to initiate new services and partnerships.
  2. If applicable, do project partners bring experience to the team?

5. BUDGET (10 points)

  1. Is the budget reasonable and within funding limits?
  2. Is the budget justification sound? 

6. IMPACT SCORE (10 points)

  1. Application does not fit in the NNLM mission.
  2. The project will not sufficiently advance the goals of NNLM.
  3. Limited impact or there are concerns about the proposed plan or quality.
  4. Has strong potential.
  5. Excellent application. Will have major impact on NNLM goals.

Additional Information

508 Compliance: 

If web-based resources are developed using NNLM funding, developers are asked to ensure accessibility for the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act. For information on Section 508-compliant website development, see National Library of Medicine Web Pages & Accessibility and HHS Section 508 policy.

Reporting Requirements: 

1. A progress report summarizing status of activities and evaluation completed to date is due to the NNLM PNR office at UW no later than November 1, 2019.
2. A final report must be submitted via the National Library of Medicine (NLM) within 30 calendar days upon completion of the project.
3. If an organized training session, exhibit, or presentation on NLM resources takes place as part of the project, an Activity Report may be submitted within 14 days of the session. 
4. If the project includes technology improvement, professional development activities, a minimum type of data must be collected and submitted to describe activities and measure results. Proposals to obtain NNLM funding will need to include plans for how and when this information will be collected, and any additional (optional) evaluation planned for the project. The NNLM Evaluation Office provides templates and evaluation planning worksheets on the 4 Steps to an Evaluation Plan web page to help develop evaluation plans for your project. Subaward applicants also might find other NNLM Evaluation Office publications and resources helpful in developing evaluation plans.

5. Sharing results and lessons learned from the project with other members of the NNLM will be required. A brief article about the project can be submitted to the NNLM PNR blog, the Dragonfly, or information about the project can be presented as part of the PNR Partners webinar series hosted semi-monthly by NNLM PNR staff.

NIH Public Access Policy: 

Final peer-reviewed journal manuscripts resulting from funded projects must be submitted to the digital archive PubMed Central (PMC) upon acceptance for publication. For more information, see NOT-OD-08-033 and the Public Access website.

Data Sharing and Development of Training Materials: 

In order to facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

In addition, award recipients are expected to use or adapt existing training materials before developing new materials. Consult with the PNR prior to developing materials.

Publication and Copyrighting: 

NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use the material and to authorize others to do so for Federal purposes, i.e. the ongoing development of the NNLM.

NIH Acknowledgement: 

Any resource developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012343 with University of Washington.  The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.”

Need Assistance: 

Cathy Burroughs, Associate Director, NNLM PNR, 
Telephone: (206) 543-9261.
For assistance with writing proposals, please see Proposal Writing Tips for an NNLM PNR Funding Grants and Proposal Writing course materials.

See also the funding page for a description of previous projects funded, and NNLM RD3: Resources for Data-Driven Discovery