National Network of Libraries of Medicine
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NNLM All of Us Community Engagement Award

Description of Award

The purpose of the NNLM All of Us Community Engagement Award is to support projects that improve health information literacy, improve access to, awareness of, and skills to locate high quality biomedical and health information, and to increase awareness of the NIH All of Us Research Program. 

The mission of the National Network of Libraries of Medicine (NNLM) is to advance the progress of medicine and improve public health by providing U.S. health professionals with equal access to biomedical information and improve individuals' access to information to enable them to make informed decisions about their health. The NNLM is vital in the National Library of Medicine (NLM) outreach efforts to health professionals and the public to increase awareness of, facilitate access to, and provide training in the use NLM’s web-based information resources.

Awards to NNLM PNR members help achieve two National Network Performance Measures:

  • Engage Network members in carrying out the mission of NNLM.
  • Maintain a robust outreach and education program reaching the region’s communities and responsive to their needs.

The NIH All of Us Research Program has a mission to accelerate health research and medical breakthroughs enabling individualized prevention, treatment, and care for all of us.

In partnership with the NIH All of Us Research Program, the purpose of the NNLM All of Us Community Engagement Award is to support libraries for projects that improve health information literacy, improve access to, awareness of, and skills to locate high quality biomedical and health information, and to increase awareness of the NIH All of Us Research Program.

Goals of the NNLM All of Us Community Engagement Award include:

  • To improve consumer access to high quality health information in communities throughout the region.
  • To support health literacy education and outreach in local/regional communities.
  • To raise the public’s awareness of the All of Us Research Program.
  • Improve understanding and importance of participation in clinical trials, including the All of Us Research Program.

Network member organizations in the Pacific Northwest Region (Alaska, Idaho, Montana, Oregon and Washington) are eligible to apply. Membership is free, and open to any organization that provides or promotes health information. To apply for membership, submit an online membership application.

Priority for awards will be given to public libraries, or to organizations with an established public library partner carrying a significant role in the project.

Potential Projects: 

Projects are strongly encouraged to incorporate one or more of the following:

  • Provide training to public library staff and/or patrons on one or more National Library of Medicine resources, such as MedlinePlus,, or Genetics Home Reference
  • Provide engagement in health literacy initiatives and awareness of the All of Us Research Program.
  • Provide training and educational activities to support the capacity of public library staff to carry out health information and health literacy sessions for their communities.
  • Improve awareness of and develop skills to locate high-quality biomedical and health information with diverse and underrepresented populations.
  • Promote health information literacy in patient or consumer health education with diverse and underrepresented populations.
  • Encourage partnerships between health sciences, hospital, academic and public libraries, community- and faith-based organizations, volunteer organizations, and other public venues.
  • Promote and improve access to library and information services with diverse and underrepresented populations.
  • Improve digital literacy amongst diverse and underrepresented populations.
  • Improve understanding of and participation in scientific research, including the All of Us Research program and citizen science, with diverse and underrepresented populations.

Note: Recruitment for the NIH All of Us Research Program is not required.

Examples of potential projects that would qualify for NNLM All of Us Community Engagement Award funding:

  • Creation of health information corners in your library or community space that include instruction for general public on locating and using health resources on All of Us-related topics;
  • Hosting a symposium or unconference that brings together staff from public and health sciences libraries around health programming and the All of Us Research Program
  • Conducting promotional activities, including health fairs, exhibits and demonstrations to increase awareness of National Library of Medicine information resources and the All of Us Research Program to a target population;
  • Incorporating All of Us and National Library of Medicine health and science information resources into new or existing library health programs;
  • Creation of replicable Program Kits that could be piloted at multiple public libraries and then shared via the Community Engagement Network;
  • Programs focused on citizen science education and engagement on All of Us-related topics;
  • Book clubs All of Us-related topics, such as Graphic Medicine;
  • Programming related to National Health Observances identified as a priority by All of Us;
  • A focus on populations Underserved by Research in order to connect these communities with on All of Us-related health information relevant to their needs/concerns.

Other creative ideas incorporating All of Us and involving health information education and health literacy are also encouraged.

Applicants are encouraged to utilize resources from the NNLM All of Us Community Engagement Network; Programming Ideas, Program Kits and Digital Literacy; and NIH All of Us Community Resources.

Resources to assist applicants in writing proposals, can be found here:

PNR staff are available for consultation and training on the All of Us Research Program, applicable National Library of Medicine resources and potential projects. Contact the NNLM PNR if interested, by emailing, and someone will respond within three business days.


Funding Period: 
Wednesday, May 1, 2019 to Thursday, April 30, 2020
Up to $100,000
Number of Awards Available: 
During Year 4 (May 1, 2019-April 30, 2020) funding is available for at least 3 awards each up to $100,000. Awards are cost-reimbursable and are issued to the institution and not an individual.
Additional Funding Information: 

A no-cost extension through December 2020 can be requested to complete activities.


Application Deadline: 
Wednesday, October 16, 2019 - 3:00pm
Applications submitted by October 16, 2019 will receive first consideration. This award funds project activities until April 30, 2020. A no-cost extension may be available to complete activities through December 2020.
Application Instructions: 

By Wednesday, September 11, 2019, applicants should inform NNLM PNR of their intent to apply by submitting a Letter of Intent, including a short description of the project and how it fits NNLM’s purpose for the award. Also include the population to be served and any relevant statistics. Include major activities along with the names and titles of key project staff members. Send the Letter of Intent via email attachment to

By October 16, 2019 at 3:00 pm PT, the completed application and attachments should be compiled into one PDF and sent as an email attachment to NNLM PNR at Please include the name of the award in the subject line.

Required attachments:

  • Budget spreadsheet
  • Curriculum vitae/resumes of key personnel
  • Letter of commitment from institutional leadership that includes acknowledgement of award requirements
  • Letters of commitment from partnering institution(s)/organization(s)
  • If technology is being purchased, include letter of commitment from the person in charge of supporting technology for the applicant’s institution
  • Completed Populations and Participants checklist and NNLM Goals form

Note: Additional attachments beyond the requested items will not be reviewed.

Budget Guidelines

Proposals must include a Budget spreadsheet for the costs in each category. Include a narrative justification for budget items, explaining the purpose of each item in the project.

The budget estimate should be categorized by the following, as they apply:

  • Personnel
  • Equipment and Supplies
  • Travel
  • Consultant Costs (hourly rate)
  • Other
  • Direct Costs
  • Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs apply at your institution’s non-research rate (or, if your institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied if you wish to claim it)
  • Total cost of project

Allowable expenses Personnel, equipment, supplies, travel and other costs such as reproduction of materials, software, Internet service provider fees. These are examples only and are not meant to be all-inclusive.

Expenses are also allowed to publicize a health information service, event or resource, including NLM or NNLM resources or services, but the allowable costs are limited to educational materials or publicity, such as posters, displays, flyers, bookmarks, or brochures. Refer to the HHS Policy on the Use of Appropriated Funds for Promotional Items.

Non-allowable expenses: Furniture is not allowed and food is not allowed.

Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs: Indirect cost (IDC)/F&A can be included based on your institution's federally approved IDC agreement (non-research rates apply). A 10% MTDC rate may be used if no IDC agreement exists.

The University of Washington will provide a sub-contract agreement for all approved projects. All subcontracts are cost reimbursement. Line item invoices must be submitted for reimbursement of expenditures. Institutions submit invoices monthly.

Note: prior to hiring consultants, submit the following information to PNR:

  • Name of Consultant
  • Description of Work
  • Hourly Rate
  • Total Amount/Not to Exceed Amount
  • Period of Performance

Evaluation of Proposal

Applications will be reviewed by: PNR staff and Network member volunteers. Reviewers will score applications based on the following categories and criteria. 


Preference will be given to organizations that have not previously received NNLM funding for an outreach project, or have only received funding once.

2. SIGNIFICANCE (30 points)

  • Significant contributions to NNLM mission.
  • Clear description of the institutional environment and current role/status of the library and library staff.
  • Information provided supports the need for the project, such as information about the target population, information resources or services available, information resources or services which are needed, and relevant barriers to be addressed.  Estimation of the program’s potential impact on future information services to this group or population is discussed.


  • Logic and feasibility of plan and activities to develop new roles or services or partnerships by the library or librarians.
  • Suitability of methods, tools, or approaches to demonstrate skill and value of the library or librarians.
  • Ability to execute the milestones and overall project within the timeframe specified.
  • Clear evaluation plan to measure indicators of desired outcomes.

4. KEY PERSONNEL (10 points)

  • Qualifications and time commitments of key personnel to initiate new services and partnerships,
  • If applicable, do project partners bring experience to the team?

5. BUDGET (10 points)

  • Is the budget reasonable and within funding limits?
  • Is the budget justification sound? 

6. IMPACT SCORE (10 points)

  • Application does not fit in the NNLM mission.
  • The project will not sufficiently advance the mission of the NNLM.
  • Limited impact or there are concerns about the proposed plan or quality.
  • Has strong potential.
  • Excellent application. Will have major impact on NNLM mission.

Additional Information

508 Compliance: 

If web-based resources are developed using NNLM funding, developers are asked to ensure accessibility for the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act. For information on Section 508-compliant website development, see National Library of Medicine Web Pages & Accessibility  and HHS Section 508 policy.

Reporting Requirements: 
  1. A progress report summarizing status of activities and evaluation completed to date is due to the NNLM PNR office at UW no later than April 1, 2020.
  2. A final report must be submitted via the National Library of Medicine (NLM) within 30 calendar days upon completion of the project.
  3. If an organized training session, presentation, or exhibit on NLM resources takes place as part of the project, an Activity Report may be submitted within 14 days of the session.
  4. If the project includes technology improvement, or professional development activities, a minimum type of data must be collected and submitted to describe activities and measure results. Proposals to obtain NNLM funding will need to include plans for how and when this information will be collected, and any additional (optional) evaluation planned for the project. The NNLM Evaluation Office provides templates and evaluation planning worksheets on the 4 Steps to an Evaluation Plan web page to help develop evaluation plans for your project. Subaward applicants also might find other NNLM Evaluation Office publications and resources helpful in developing evaluation plans.
  5. Sharing results and lessons learned from the project with other members of the NNLM will be required. A brief article about the project can be submitted to the NNLM PNR blog, the Dragonfly, or information about the project can be presented as part of the PNR Partners webinar series hosted by NNLM PNR staff.
NIH Public Access Policy: 

Final peer-reviewed journal manuscripts resulting from funded projects must be submitted to the digital archive PubMed Central  (PMC) upon acceptance for publication. For more information, see NOT-OD-08-033 and the Public Access website.

Data Sharing and Development of Training Materials: 

In order to facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

In addition, award recipients are expected to use or adapt existing training materials before developing new materials. Consult with the PNR prior to developing materials.

Publication and Copyrighting: 

NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use the material and to authorize others to do so for Federal purposes, i.e. the ongoing development of the NNLM.

NIH Acknowledgement: 

Any resource developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012343 with University of Washington.  The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.”

Need Assistance: 

Cathy Burroughs, Associate Director, NNLM PNR, Telephone: (206) 543-9261.

For assistance with writing proposals, please see Grants and Proposal Writing course materials.

See also previous projects funded.