National Network of Libraries of Medicine
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Mini-Outreach Award

Description of Award

To improve access and use of quality online health information for informed decisions about health in underserved communities.


The National Network of Libraries of Medicine Pacific Northwest Region (NNLM PNR), under cooperative agreement with the U.S. National Library of Medicine (NLM), and in partnership with the NIH All of Us Research Program, announces the availability of funding for network members, primarily public libraries, through Mini-Outreach Awards.

The purpose of this award is to support short-term projects, lasting less than 12 months, with the ultimate goal of promoting knowledge of and access to National Library of Medicine resources for health care providers and consumers.

Specifically, the Outreach Mini- Award seeks to address one or more of the following aims from the NNLM PNR cooperative agreement.

  • To improve consumer access to high quality health information in communities throughout the region.
  • To promote quality, culturally competent resources of the NLM among public libraries, schools and community organizations to support health and wellness, and to encourage health and science careers and lifelong learning.
  • To develop a network of public librarians and community organizations to support the goals of the National Library of Medicine and the NNLM All of Us Community Engagement Network

Applicants must be from public libraries, or from other NNLM member organizations in partnership with public libraries. Applicants must be members of NNLM PNR. Membership is free and open to institutions interested in improving equitable access to health information.To apply for membership, submit an online membership application. Applicants who have not previously received NNLM funding for an outreach project, or have only received funding once, are especially encouraged to apply.

Potential Projects: 

Proposed projects may include the following activities (other creative ideas encouraged):

  • Expenses to host an NLM traveling exhibition and offering programming to the public (for more information, contact Carolyn Martin (;
  • Programming around a National Health Observance topic
  • Implementing activities using an NNLM Reading Club Kit (for more information, contact Michele Spatz (;
  • One-day events such as health fairs, workshops, community day (e.g., emergency preparedness event) to increase awareness and use of electronic resources, including NLM resources.


Funding Period: 
Thursday, November 1, 2018 to Tuesday, April 30, 2019
up to $2000
Number of Awards Available: 
5 or more


Application Deadline: 
Friday, March 1, 2019 - 5:00pm
Applications can be submitted anytime until March 1, 2019. A minimum of five awards will be made.
Application Instructions: 

Submit the completed application as an email attachment to NNLM PNR at The PNR staff will acknowledge your application when received, and notification of awards will be given within four weeks.

Required forms for submissions (templates included in downloadable application):

  • Cover Sheet
  • Project Information and Plan
  • Budget (including detailed narrative budget justification)
  • Direct Beneficiaries / Populations Targeted
  • NNLM Goals

Budget Guidelines

To receive funding, applicant’s institution must invoice the University of Washington (UW) no later than April 1, 2019. In order to invoice the UW, the institution must be registered as a UW supplier (for information on registering, see UW Supplier Registration)

Maximum fixed price award is $2,000.

For a detailed budget justification template, please see the Award Application.

Allowable expenses: This award is intended to cover costs such as personnel, registration fees, travel/mileage costs, reproduction costs, shipping costs, and other costs. Indirect costs may be included, but due to the nature and small amount of the award, applicants are encouraged to waive them. An upfront payment will be made when the award agreement is signed.
Expenses are also allowed to publicize a health information service, event or resource, including NLM or NNLM resources or services, but the allowable costs are limited to educational materials or publicity, such as posters, displays, flyers, bookmarks, or brochures. Please consult the policy at HHS Policy on the Use of Appropriated Funds for Promotional Items.

Non-allowable expenses:  Furniture is not allowed and food is not allowed unless certain circumstances apply. Please consult the policy under Meals at NIH Grants Policy Statement.

Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs: Indirect cost (IDC)/F&A can be included based on your institution's federally approved IDC agreement (non-research rates apply). A 10% MTDC rate may be used if no IDC agreement exists.

Evaluation of Proposal

Applications will be reviewed by: PNR staff who will score applications based on the following categories and criteria.


  • Preference will be given to organizations that have not previously received NNLM funding for an outreach project, or have only received funding once.

 2. SIGNIFICANCE (30 points)

  • The proposed project will significantly increase access to biomedical and health information for the target population.

3. WORKPLAN (30 points)

  • Identified target population and an estimate of how many are expected to reach. Ability to execute the project within the timeframe specified.

4. EVALUATION: (10 points)

  • There is an effective evaluation plan to measure the success of the project and there is a plan to collect the required information and explain how and when the NNLM forms will be used to collect the information. Refer to the NNLM Evaluation Office’s NNLM Evaluation Materials web page for the type of information required to be submitted.

5. BUDGET (10 points)

  • The budget is reasonable and within funding limits.

6. IMPACT SCORE (10 points)

  • Application does not fit in the NNLM mission.
  • The project will not sufficiently advance the goals of NNLM.
  • Limited impact or there are concerns about the proposed plan or quality.
  • Has strong potential.
  • Excellent application. Will have major impact on NNLM goals.

Additional Information

508 Compliance: 

If web-based resources are developed using NNLM funding, developers are asked to ensure accessibility for the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act. For information on Section 508-compliant website development, see National Library of Medicine Web Pages & Accessibility and HHS Section 508 policy.

Reporting Requirements: 

1. A Final Report must be submitted to us within 30 calendar days upon completion of the project.

2. If an organized training session or presentation on NLM resources takes place as part of the project, an Activity Report must be submitted within 14 days of the session.

3. A minimum type of data must be collected and submitted to describe activities and measure results. Please see evaluation instructions and forms for training, technology improvement, exhibiting/health fairs, or professional development activities. Proposals to obtain NNLM funding will need to include plans for how and when this information will be collected, and any additional (optional) evaluation planned for the project.

4. Sharing results and lessons learned from the project with other members of the NNLM will be requested by submitting a brief article about the project to the NNLM PNR blog, the Dragonfly.

NIH Public Access Policy: 

Final peer-reviewed journal manuscripts resulting from funded projects must be submitted to the digital archive PubMed Central (PMC) upon acceptance for publication. For more information, see NOT-OD-08-033 and the Public Access website.

Data Sharing and Development of Training Materials: 

In order to facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

In addition, award recipients are expected to use or adapt existing training materials before developing new materials. Consult with the PNR and also the NNLM Training Office (NTO) prior to developing materials.

Publication and Copyrighting: 

NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use the material and to authorize others to do so for Federal purposes, i.e. the ongoing development of the NNLM.

NIH Acknowledgement: 

Any resource developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012343 with the University of Washington. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health."

Need Assistance: 

Cathy Burroughs, Associate Director, NNLM PNR, Telephone: (206) 543-9261.

For assistance with writing proposals, please see Grants and Proposal Writing course materials.

See also previous projects funded.