National Network of Libraries of Medicine
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Health Sciences Library Partnership Award

Description of Award

Build partnerships that demonstrate engagement in research and data through the sharing of expertise and resources.


The National Network of Libraries of Medicine Pacific Northwest Region (NNLM PNR), under cooperative agreement with the U.S. National Library of Medicine (NLM), announces the availability of funding through Health Sciences Library Partnership Awards to support collaborations by librarians within their institutions or communities that promote the value of the health science library or librarian.

Specifically, the Health Sciences Library Partnership Award seeks to:

  • Build partnerships that demonstrate engagement in research and data through the sharing of expertise and resources

Applicants must be from libraries in hospitals, health care agencies, or research institutions that are members of NNLM PNR. The member's librarian must be the project leader and must provide a letter of support from an administrative officer of the member institution. Network membership is free and open to institutions interested in providing health information. To apply for membership, submit an online membership application. Applicants who have not previously received NNLM funding for an outreach project, or have only received funding once, are especially encouraged to apply.

Potential Projects: 

Potential projects may include the following (other creative ideas are encouraged):

  • Projects that encourage collaboration between libraries and their institution’s Clinical and Translational Science Awards (CTSA) program, with emphasis on the CTSA community engagement component
  • Projects to promote clinical trials, especially for special and minority populations, to address disparities in health research
  • Collaborating with librarians and clinical staff on use of data in Electronic Health Records (EHRs) to improve patient outcomes
  • Offering a new service to support clinicians, such as providing evidence to support the development of clinical guidelines or providing support on a research committee, patient education committee, or another institutional committee
  • Developing librarian and researcher skills in National Center for Biotechnology Information (NCBI) biomedical and genomic resources
  • Developing knowledge and skills of librarians, students, researchers or clinicians about best practices for organizing, managing and sharing data
  • Consulting with researchers on research data management planning
  • Promoting literacy in data science, including  tools development or implementing teaching or learning programs


Funding Period: 
Monday, May 1, 2017 to Monday, April 30, 2018
up to $9,500
Number of Awards Available: 
Additional Funding Information: 

During Year 2 (May 1, 2017-April 30, 2018) funding is available for two awards—each up to $9,500.

Applications submitted by April 14, 2017 will receive fullest consideration and will be reviewed on a first come first serve basis.

Period of Performance
This award funds project activities until April 30, 2018.  A no-cost extension may be available to complete activities.


Application Deadline: 
Friday, April 14, 2017 - 8:00pm
Application Instructions: 

Applicants should inform NNLM PNR of their intent to apply at least three weeks before submitting the application, by emailing

The completed application should be sent as an email attachment to NNLM PNR at The PNR staff will acknowledge your application when received, and notification of awards will be given within four weeks.

Required forms for submissions (templates included in downloadable application):

  • Cover Sheet
  • Project Information and Plan
  • Budget (including detailed narrative budget justification)
  • Direct Beneficiaries / Populations Targeted
  • NNLM Goals

Attach or send separately:

  • Curriculum vitae of key personnel
  • Letters of support from applicant’s institution

Budget Guidelines

Maximum fixed price award is $9,500.  An upfront payment (50% of the award) will be made when the award agreement is signed.  The balance will be paid after the PNR Office receives an invoice and the progress report (due no later than March 1, 2018) is approved.

For a detailed budget justification template, please see the Award Application.

Allowable expenses: Personnel, equipment, supplies, travel and other costs such as reproduction of materials, software, Internet service provider fees. These are examples only and are not meant to be all-inclusive.
Expenses are also allowed to publicize a health information service, event or resource, including NLM or NNLM resources or services, but the allowable costs are limited to educational materials or publicity, such as posters, displays, flyers, bookmarks, or brochures. Please consult the policy at

Non-allowable expenses: Furniture is not allowed and food is not allowed unless certain circumstances apply. Please consult the policy under Meals at

Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs: Indirect cost (IDC)/F&A can be included based on your institution's federally approved IDC agreement (non-research rates apply). A 10% MTDC rate may be used if no IDC agreement exists.

Evaluation of Proposal

Applications will be reviewed by: PNR staff and Network member volunteers.

Applicants will receive a copy of reviewer comments along with a final decision regarding funding from NNLM PNR staff by email.

Reviewers will score applications based on the following categories and criteria.


Preference will be given to organizations that have not previously received NNLM funding for an outreach project, or have only received funding once.

2. SIGNIFICANCE (30 points)

  • Significant contributions to NNLM goals checked by applicant on page 8 of Award Application.
  • Clear description of the institutional environment and current role/status of the library and library staff.
  • Information provided supports the need for the project, such as information about the target population (worksheet provided in the Award Application), information resources or services available, information resources or services which are needed, and relevant barriers to be addressed.  Estimation of the program’s potential impact on future information services to this group or population is discussed.


  • Logic and feasibility of plan and activities to develop new roles or services or partnerships by the library or librarians.
  • Suitability of methods, tools, or approaches to demonstrate skill and value of the library or librarians.
  • Ability to execute the milestones and overall project within the timeframe specified.
  • Clear evaluation plan to measure indicators of desired outcomes.

4. KEY PERSONNEL (10 points)

  • Qualifications and time commitments of key personnel to initiate new services and partnerships,
  • If applicable, do project partners bring experience to the team?

5. BUDGET (10 points)

  • Is the budget reasonable and within funding limits?
  • Is the budget justification sound? 

6. IMPACT SCORE (10 points)

  • Application does not fit in the NNLM mission.
  • The project will not sufficiently advance the goals of NNLM.
  • Limited impact or there are concerns about the proposed plan or quality.
  • Has strong potential.
  • Excellent application. Will have major impact on NNLM goals.

Additional Information

508 Compliance: 

If web-based resources are developed using NN/LM funding, developers are asked to ensure accessibility for the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act. For information on Section 508-compliant website development, see National Library of Medicine Web Pages & Accessibility and HHS Section 508 policy.

Reporting Requirements: 
  1. A progress report summarizing status of activities and evaluation completed to date is due to the NNLM PNR office at UW no later than March 1, 2018.
  2. A final report must be submitted via the National Library of Medicine (NLM) Outreach Applications and Online Contract Reports System (the Portal) within 30 calendar days upon completion of the project.
  3. If an organized training session or presentation on NLM resources takes place as part of the project, an Activity Report must be submitted in Outreach Applications and Online Contract Reports System within 14 days of the session.
  4. If the project includes training, technology improvement, exhibiting/health fairs, or professional development activities, a minimum type of data must be collected and submitted to describe activities and measure results. Proposals to obtain NNLM funding will need to include plans for how and when this information will be collected, and any additional (optional) evaluation planned for the project.
  5. Sharing results and lessons learned from the project with other members of the NNLM will be required. A brief article about the project can be submitted to the NNLM PNR blog, the Dragonfly, or information about the project can be presented as part of the PNR Partners webinar series hosted semi-monthly by NNLM PNR staff.
NIH Public Access Policy: 

Final peer-reviewed journal manuscripts resulting from funded projects must be submitted to the digital archive PubMed Central (PMC) upon acceptance for publication. For more information, see NOT-OD-08-033 and the Public Access website.

Data Sharing and Development of Training Materials: 

In order to facilitate the dissemination of knowledge and information associated with the NN/LM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

In addition, award recipients are expected to use or adapt existing training materials before developing new materials. Consult with the PNR and also the NN/LM Training Office (NTO) prior to developing materials. Training materials developed as part of the award will be submitted to the MLA Educational Clearinghouse.

Publication and Copyrighting: 

NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use the material and to authorize others to do so for Federal purposes, i.e. the ongoing development of the NN/LM.

NIH Acknowledgement: 

Any resource developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012343. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health."

Need Assistance: 

Cathy Burroughs, Associate Director, NN/LM PNR, Telephone: (206) 543-9261.

For assistance with writing proposals, please see Grants and Proposal Writing course materials.

See also previous projects funded.