National Network of Libraries of Medicine
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Community Health Outreach Award

Description of Award

To improve access and use of quality online health information for informed decisions about health in underserved communities.


The National Network of Libraries of Medicine Pacific Northwest Region (NNLM PNR), under cooperative agreement with the U.S. National Library of Medicine (NLM), announces the availability of funding through Community Health Outreach Awards to improve access and use of quality online health information for informed decisions about health in underserved communities.

Awards should focus on building partnerships, collaborating with libraries (all types), public health agencies, academic or K-12 programs, healthcare workforce, or community organizations to reach underserved populations in the region with health information outreach projects.

Specifically, the Community Health Outreach Award seeks to address one or more of the following aims from the NNLM PNR cooperative agreement.

  • To improve consumer access to high quality health information in communities throughout the region.
  • To promote quality, culturally competent resources of the NLM among public libraries, schools and community organizations to support health and wellness, and to encourage health and science careers and lifelong learning.
  • To bring NLM resources to inter-professional healthcare teams, including physicians, nurses, allied health professions, and community researchers.
  • To promote evidence-based public health practice resources to public health workforce and researchers.

Applicants must be from institutions that are members of NNLM PNR. Membership is free and open to institutions interested in improving equitable access to health information. To apply for membership, submit an online membership application. Applicants who have not previously received NNLM funding for an outreach project, or have only received funding once, are especially encouraged to apply.

Potential Projects: 

Proposed projects may include the following activities (other creative ideas encouraged):

  • Using community health needs assessments and the expertise and community reach of library partnerships to co-create an actionable and sustainable plan with library specific offerings that address health priorities.
  • Symposia, or educational events for health care providers or librarians about health literacy and the skills to identify, access, retrieve, evaluate, and use relevant electronic health information resources for patient and consumer health education.
  • Train-the-Trainer projects that enhance the skills of library/organization staff and other consumer health information intermediaries to train a target population on locating and evaluating health information.
  • Assisting communities or agencies in acquiring information technology to facilitate access to authoritative health information resources.
  • Promotional activities, including health fairs, exhibits and events to increase awareness and use of electronic resources, including NLM resources.


Funding Period: 
Tuesday, May 1, 2018 to Tuesday, April 30, 2019
up to $12,000
Number of Awards Available: 
2 or more
Additional Funding Information: 

During Year 3 (May 1, 2018-April 30, 2019) funding is available for at least two or more awards – each up to $12,000.

Applications submitted by Wednesday, August 15, 2018 will receive fullest consideration.

Period of Performance
This award funds project activities until April 30, 2019. A no-cost extension may be available to complete activities.


Application Deadline: 
Wednesday, August 15, 2018 - 8:00pm
Application Instructions: 

Applicants should inform NNLM PNR of their intent to apply at least 3 weeks before submitting an application by emailing

Submit the completed application as an email attachment to NNLM PNR at The PNR staff will acknowledge your application when received, and notification of awards will be given within six weeks.

Required forms for submissions (download application forms here):

  • Cover Sheet
  • Project Information and Plan
  • Budget (including detailed narrative budget justification)
  • Direct Beneficiaries / Populations Targeted
  • NNLM Goals

Attach or send separately:

  • Curriculum vitae of key personnel
  • Letters of support from applicant’s institution


    Budget Guidelines

    Maximum fixed price award is $12,000. An upfront payment (50% of the award) will be made when the award agreement is signed. The balance will be paid after the PNR Office receives an invoice and the progress report (due no later than March 1, 2019) is approved.

    For a detailed budget justification template, please see the Award Application.

    Allowable expenses: Personnel, equipment, supplies, travel and other costs such as reproduction of materials, software, Internet service provider fees. These are examples only and are not meant to be all-inclusive.
    Expenses are also allowed to publicize a health information service, event or resource, including NLM or NNLM resources or services, but the allowable costs are limited to educational materials or publicity, such as posters, displays, flyers, bookmarks, or brochures. Please consult the policy at

    Non-allowable expenses: Furniture is not allowed and food is not allowed unless certain circumstances apply. Please consult the policy under Meals at

    Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs: Indirect cost (IDC)/F&A can be included based on your institution's federally approved IDC agreement (non-research rates apply). A 10% MTDC rate may be used if no IDC agreement exists.

    Evaluation of Proposal

    Applications will be reviewed by: PNR staff and Network member volunteers.

    Applicants will receive a copy of reviewer comments along with a final decision regarding funding from NNLM PNR staff by email.

    Reviewers will score applications based on the following categories and criteria.


    • Preference will be given to organizations that have not previously received NNLM funding for an outreach project, or have only received funding once.

    2. SIGNIFICANCE (30 points)

    • Significant contributions to NNLM goals checked by applicant on page 8 of Award Application.
    • Information provided supports the need for the project, such as information about the target population (worksheet provided in the Award Application), information resources or services available, information resources or services which are needed, and relevant barriers to be addressed.  Estimation of the program’s potential impact on future information services to this group or population is discussed.

    3. METHODOLOGY/APPROACH (30 points)

    • Suitability of methods, tools, or approaches to demonstrate skill and value of the library or librarians.
    • Ability to execute the milestones and overall project within the timeframe specified.
    • Clear evaluation plan to measure indicators of desired outcomes.

    4. KEY PERSONNEL (10 points)

    • Qualifications and time commitments of key personnel to initiate new services and partnerships,
    • If applicable, do project partners bring experience to the team?

    5. BUDGET (10 points)

    • Is the budget reasonable and within funding limits?
    • Is the budget justification sound?

    6. IMPACT SCORE (10 points)

    • Application does not fit in the NNLM mission.
    • The project will not sufficiently advance the goals of NNLM.
    • Limited impact or there are concerns about the proposed plan or quality.
    • Has strong potential.
    • Excellent application. Will have major impact on NNLM goals.

    Additional Information

    508 Compliance: 

    If web-based resources are developed using NNLM funding, developers are asked to ensure accessibility for the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act. For information on Section 508-compliant website development, see National Library of Medicine Web Pages & Accessibility and HHS Section 508 policy.

    Reporting Requirements: 
    1. A progress report summarizing activities and evaluation completed to date is due to the NNLM PNR office at UW no later than March 1, 2019.
    2. A final report must be submitted via the National Library of Medicine (NLM) Outreach Applications and Online Contract Reports System (the Portal) within 30 calendar days upon completion of the project.
    3. If an organized training session or presentation on NLM resources takes place as part of the project, an Activity Report must be submitted in Outreach Applications and Online Contract Reports System within 14 days of the session.
    4. A minimum type of data must be collected and submitted to describe activities and measure results.  Please see evaluation instructions and forms for training, technology improvement, exhibiting/health fairs, or professional development activities. Proposals to obtain NNLM funding will need to include plans for how and when this information will be collected, and any additional (optional) evaluation planned for the project.
    5. Sharing results and lessons learned from the project with other members of the NNLM will be required. A brief article about the project can be submitted to the NNLM PNR blog, the Dragonfly, or information about the project can be presented as part of an NNLM PNR webinar.
    NIH Public Access Policy: 

    Final peer-reviewed journal manuscripts resulting from funded projects must be submitted to the digital archive PubMed Central (PMC) upon acceptance for publication. For more information, see NOT-OD-08-033 and the Public Access website.

    Data Sharing and Development of Training Materials: 

    In order to facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

    In addition, award recipients are expected to use or adapt existing training materials before developing new materials. Consult with the PNR and also the NNLM Training Office (NTO) prior to developing materials. Training materials developed as part of the award will be submitted to the MLA Educational Clearinghouse.

    Publication and Copyrighting: 

    NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use the material and to authorize others to do so for Federal purposes, i.e. the ongoing development of the NNLM.

    NIH Acknowledgement: 

    Any resource developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

    “Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012343. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health."

    Need Assistance: 

    Cathy Burroughs, Associate Director, NNLM PNR, Telephone: (206) 543-9261.

    For assistance with writing proposals, please see Grants and Proposal Writing course materials.

    See also previous projects funded.