National Network of Libraries of Medicine
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Assessment Award

Description of Award

This award enables organizations to assess the health, health information access, or health information services or program needs of underserved populations; or to assess the effectiveness of previous health outreach program activities.


The National Network of Libraries of Medicine Pacific Northwest Region (NNLM PNR), under cooperative agreement with the U.S. National Library of Medicine (NLM), and in partnership with the NIH All of Us Research Program, announces the availability of funding for network members through Assessment Awards.

The purpose of this award is to enable organizations to assess the health, health information access, health information services or program needs of underserved populations; or to assess the effectiveness of previous health outreach program activities. This award should enable applicants to plan outcomes-based outreach projects to underserved populations. Applications must describe the need for the resulting assessment data and its future use.

The Assessment Award seeks to address the following aims from the NNLM PNR cooperative agreement:

  • Conduct assessments to learn what improvements in service or new support is needed to meet the health information needs of underserved populations and to evaluate effectiveness of current programs.
  • To develop a network of public libraries and community organizations that support the goals of the National Library of Medicine and the NNLM All of Us Community Engagement Network.

Applicants must be from public libraries, or from other NNLM member organizations in partnership with public libraries. Applicants must be members of NNLM PNR.  Membership is free and open to institutions interested in improving equitable access to health information. To apply for membership, submit an online membership application. Applicants who have not previously received NNLM funding for an outreach project, or have only received funding once, are especially encouraged to apply.


Funding Period: 
Wednesday, May 1, 2019 to Thursday, April 30, 2020
up to $7000
Number of Awards Available: 
up to 1
Additional Funding Information: 

UBR Populations

Applications for funding should include how libraries will reach populations within their communities with an emphasis on reaching populations historically underrepresented in biomedical research (UBR).

UBR Description Algorithm
Race/Ethnicity Is reported and is Hispanic, Latino or Spanish; race is reported and identified as something other than White
Age Under 18 or over 65
Sex Assigned female or intersex at birth
Sexual and Gender Minorities (SGM) Is reported and is not Man, or is different than participant- reported sex at birth; sexual orientation is reported and is not straight
Income relative to FPL Is reported and below Federal Poverty Level
Educational Attainment Is reported and is less than a high school degree
Geography Zip code is reported and is contained in the list of rural zip codes (>50% of population resides in a non-metro county and/or rural Census Tract)
Access to Care Participant needed or needs any medical visit in the past 12 months or currently, but cannot readily use the health care
system or could not pay for medical care as needed
Disability Participant has a physical and/or mental disability


Application Deadline: 
Wednesday, December 18, 2019 - 5:00pm
Application Instructions: 

By Thursday, December 5, 2019, applicants should inform NNLM PNR of their intent to apply by submitting a Letter of Intent, including the type of award and a brief description of the proposed project. Send the Letter of Intent via email attachment to sends e-mail).

Submit the completed application by Wednesday, December 18, 2019 as an email attachment to NNLM PNR at The PNR staff will acknowledge your application when received, and notification of awards will be given within four weeks.

Required forms for submissions (templates included in downloadable application):

  • Cover Sheet
  • Project Information and Plan
  • Budget (including detailed narrative budget justification)
  • Direct Beneficiaries / Populations Targeted
  • NNLM Goals

Budget Guidelines

To receive funding, applicant’s institution must invoice the University of Washington (UW) no later than February 1, 2020. In order to invoice the UW, the institution must be registered as a UW supplier (for information on registering, see UW Supplier Registration

Maximum fixed price award is $7,000.

For a detailed budget justification template, please see the Award Application.

Allowable expenses This award is intended to cover costs such as personnel, registration fees, travel/mileage costs, reproduction costs, shipping costs, and other costs. Indirect costs may be included, but due to the nature and small amount of the award, applicants are encouraged to waive them. An upfront payment will be made when the award agreement is signed.
Expenses are also allowed to publicize a health information service, event or resource, including NLM or NNLM resources or services, but the allowable costs are limited to educational materials or publicity, such as posters, displays, flyers, bookmarks, or brochures. Please consult the policy at HHS Policy on the Use of Appropriated Funds for Promotional Items.

Non-allowable expenses:  Furniture is not allowed and food is not allowed unless certain circumstances apply. Please consult the policy under Meals at NIH Grants Policy Statement page.

Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs: Indirect cost (IDC)/F&A can be included based on your institution's federally approved IDC agreement (non-research rates apply). A 10% MTDC rate may be used if no IDC agreement exists.

Evaluation of Proposal

Applications will be reviewed by: PNR staff who will score applications based on the following categories and criteria.


  • Preference will be given to organizations that have not previously received NNLM funding for an outreach project, or have only received funding once.

2. SIGNIFICANCE (30 points)

  • The proposed project will significantly help to assess health and information access needs for the underserved population, or the results of a previous health outreach program.

3. WORKPLAN (30 points)

  • Identified underserved population and an estimate of how many are expected to reach. Ability to execute the project within the timeframe specified.

4. EVALUATION: (10 points)

  • There is a plan to use the information gained to inform or shape programs, proposals, or the work of the organization. Refer to the NNLM Evaluation Office’s NNLM Evaluation Materials web page for assessment resources.

5. BUDGET (10 points)

  • The budget is reasonable and within funding limits.

6. IMPACT SCORE (10 points)

  • Application does not fit in the NNLM mission. (0)
  • The project will not sufficiently advance the goals of NNLM. (2)
  • Limited impact or there are concerns about the proposed plan or quality.(4)
  • Has strong potential.(6)
  • Excellent application. Will have major impact on NNLM goals.(10)

Additional Information

508 Compliance: 

If web-based resources are developed using NNLM funding, developers are asked to ensure accessibility for the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act. For information on Section 508-compliant website development, see National Library of Medicine Web Pages & Accessibility and HHS Section 508 policy.

Reporting Requirements: 

A final report must be submitted to us within 30 calendar days upon completion of the project.

NIH Public Access Policy: 

Final peer-reviewed journal manuscripts resulting from funded projects must be submitted to the digital archive PubMed Central (PMC) upon acceptance for publication. For more information, see NOT-OD-08-033 and the Public Access website.

Data Sharing and Development of Training Materials: 

In order to facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

In addition, award recipients are expected to use or adapt existing training materials before developing new materials. Consult with the PNR and also the NNLM Training Office (NTO) prior to developing materials.

Publication and Copyrighting: 

NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use the material and to authorize others to do so for Federal purposes, i.e. the ongoing development of the NNLM.

NIH Acknowledgement: 

Any resource developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012343 with the University of Washington. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health."

Need Assistance: 

Cathy Burroughs, Associate Director, NNLM PNR, Telephone: (206) 543-9261.

For assistance with writing proposals, please see Grants and Proposal Writing course materials.

See also previous projects funded.

Organization Type: 
Academic Institution
All of Us
Community College
Health Sciences Library
Public Library