Technology Improvement Award


Network organizations in the National Network of Libraries of Medicine, Pacific Northwest Region (NN/LM PNR) are eligible to receive up to $10,000 for the purchase, installation, upgrading or support for hardware and software that enhance access to health information. A Technology Improvement Award is intended to enhance the capacity of a library or organization to offer electronic health information services.


Applicants must be members of the NN/LM PNR.


Total cost must not exceed $10,000. If the budget exceeds this amount, please indicate in the application how the remaining cost of the project will be funded.

The following statement is required to be included in this solicitation to comply with regulations for annual appropriation of federal funds:

All awards issued under the NLM Contract with University of Washington are subject to the Government's availability of funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Period of Performance

Technology Improvement Award activities must be completed by April 30, 2016, without possibility of extension. (A final report will be due within one month, or no later than May 31, 2016.)

Application Instructions

Applicant should inform NN/LM PNR of their intent to apply no later than January 27, 2015 by emailing

The completed Technology Improvement Award Application (download below) along with letters of support, must be sent as an email attachment to Adam Garrett at no later than February 17, 2015. Word document format is preferred. Please use "Technology Improvement Award" in the subject line of the email. The PNR staff will acknowledge your application when received, and notification of awards will be given within eight weeks of the application deadline.

Technology Improvement Award Application

Priority will be given to proposals that

  • Respond to a previously identified health information access need
  • Have active support of the institution's information technology staff
  • Include a clear strategy for evaluating project outcomes

Examples of Potential Projects

  • Upgrading equipment in a computer lab or learning center to facilitate hands-on computer-based instruction
  • Establishing a mobile workstation (i.e. with laptop, printer, and projector on a rolling cart) to be used when providing information services outside of the library
  • Using mobile devices to support access to health information at the point of need, such as for emergency responders or patient care teams on bedside rounds
  • Creating unique Web-based health information literacy tutorials, learning modules, mobile applications or data mashups
  • Installing adaptive hardware and software to better enable individuals with disabilities to access computer-based health information
  • Implementing or improving Web-based document delivery service
  • Installing or improving wireless internet in the library

Award Evaluation Criteria

Criteria for selection include: a clearly stated information need for a well-defined audience; appropriate hardware and/or software to meet project goals; feasibility of project; and appropriate budget.

Proposals must meet the following guidelines

  1. If NN/LM funding is used to develop web-based resources, the resources must comply with Section 508 requirements for accessibility for people with disabilities [details].
  2. The awardee must acknowledge the support of NLM whenever publicizing the work accomplished as a result of this award [details].
  3. If a journal article is published as a result of this project, the final peer-reviewed manuscript must be submitted to the PubMed Central digital archive in accordance with the NIH Public Access Policy [details].

Budget Guidelines

The allowable performance period for this award is 12 months. A detailed budget and justification is required. Funding will cover: personnel, equipment, software, Internet service provider fees, supplies, travel and reproduction of materials. These are examples only and are not meant to be all-inclusive. Purchase of print materials or to access a commercial electronic health information is permitted, but must not exceed 5% of the total project budget. Food and furniture are not allowed.

If you are proposing equipment, you must provide the following as part of your application:

  • For IT/ computer hardware under $3,000 per item: Vendor name and published vendor pricing.
  • For IT/ computer hardware of $3,000 or more per item: Three (3) vendor quotes (preferably valid for 60 days). Vendor quotes are necessary to determine price reasonableness for purchases. If a single item is over $3,000 and is not competed, then a sole source justification letter is required to indicate why it is the most advantageous purchase.

If personal appeal items such as cameras, MP3 players, smartphones, and laptop computers are proposed, please be prepared to submit the required elements listed on this web page upon approval of the award: [details]

Development of Training Materials

Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse,, prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.

Reporting Requirements

The project leader will submit to the NN/LM PNR two reports: a mid-project and a final report.

The mid-project report is due at the halfway point of the award period. A template for the mid-project report is available on the Project Reporting Toolkit. If training activities or exhibits are conducted as part of the project, please submit an Activity Reporting Form or Exhibit Report as appropriate. These forms will be made available by PNR Staff.

The final report must be submitted within 30 days of project completion. Final reports must be submitted by the awardee using the template provided on the Project Reporting Toolkit.

Lastly, awardees must also submit an article summarizing their project for publication in the Dragonfly, the NN/LM PNR's blog.

Need additional information or help?

Adam Garrett, Technology Coordinator, NN/LM PNR,
Telephone: (206) 616-4142, or 1-800-338-7657 (within AK, ID, MT, OR, WA)