Regional Symposium Award


The purpose of the Regional Symposium Award is to support Network members in planning and hosting regional symposia about issues and priorities of the NN/LM PNR Program.


Network members in the NN/LM PNR (Alaska, Idaho, Montana, Oregon, and Washington) are eligible to apply. Network membership is free and open to institutions interested in providing health information. To apply for membership, submit a membership application. Preference will be given to projects that involve partnerships between health sciences libraries, public libraries, community organizations and/or public health agencies.


In making award decisions, the NN/LM PNR will strive for diverse geographic distribution thorughout the five states of the Pacific Northwest.

Maximum fixed price award is up to $10,000, to be paid incrementally at the time of the award and upon implementation of the Symposium.

The following statement is required to be included in this solicitation to comply with regulations for annual appropriation of federal funds:

All awards issued under the NLM Contract with University of Washington are subject to the Government's availability of funds in compliance of Federal Acquisitoin Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Period of Performance

Symposium must be completed by April 30, 2016, without possibility of extension. (A final report will be due within one month, or no later than May 31, 2016.)

Application Instructions

Applicant should inform NN/LM PNR of their intent to apply no later than January 27, 2015 by emailing

The Application for Regional Symposium Award (download below) must be submitted via email attachment to Cathy Burroughs, Associate Director,, by February 17, 2015. The PNR staff will acknowledge your application when received, and notification of awards will be given within eight weeks of the application deadline.

Application for Regional Symposium Award

Examples of Potential Projects

The following are examples of possible topics (other creative idea are encouraged):

  • E-science and Scientific Literacy - eScience techniques and technologies are those needed to access, discover, store, organize, calculate, mine, visualize, and interpret large and complex datasets.
  • Health Information Literacy - Health Information Literacy is the set of abilities needed to: recognize a health information need; identify likely information sources and use them to retrieve relevant information; assess the quality of the information and its applicability to a specific situation; and analyze, understand, and use the information to make good health decisions.
  • Consumer/Community Engagement - The goal of consumer engagement is to help all stakeholders-consumers, patients, providers, health plans, employers-understand how better information can improve the quality of care. Consumers must take an active, engaged role to improve the quality of health care in their communities.
  • Emergency Preparedness and Disaster Response - The possibility of public health emergencies arising in the United States concerns many people in the wake of recent hurricanes, tsunamis, acts of terrorism, and the threat of pandemic influenza. Though some people feel it is impossible to be prepared for unexpected events, the truth is that taking preparedness actions helps people deal with disasters of all sorts much more effectively when they do occur.

Award Evaluation Criteria

Criteria for selection include: Identification of target population needs in relation to the Symposium topic; identification of participating organizations; feasibility of Symposium plan; roles of key personnel; evaluation plan; and appropriate budget.

Proposals must meet the following guidelines

  1. If NN/LM funding is used to develop web-based resources, the resources must comply with Section 508 requirements for accessibility for people with disabilities [details].
  2. The awardee must acknowledge support of NLM whenever publicizing the work accomplished as a result of this award [details].
  3. If a journal article is published as a result of this project, the final peer-reviewed manuscript must be submitted to the PubMed Central digital archive in accordance with the NIH Public Access Policy [details].

Budget Guidelines

Funding will cover meeting expenses to include: honoraria for speakers, travel, publicity and promotion activities, equipment rental, communication costs (postage, phone costs, etc.), and facility rental. Food and furniture are not allowed.

If you are proposing equipment, you must provide the following as part of your application:

  • For IT/ computer hardware under $3,000 per item: Vendor name and pulished pricing.
  • For IT/ computer hardware of $3,000 or more per item: Three (3) vendor quotes (preferably valid for 60 days). Vendor quotes are necessary to determine price reasonableness for purchases. If a single item is over $3,000 and is not competed, then a sole source justification letter is required to indicate why it is the most advantageous purchase.

If personal appeal items such as cameras, MP3 players, smartphones, and laptop computers are proposed, please be prepared to submit the required elements listed on this web page upon approval of the award: [details]

Development of Training Materials

Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse,, prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.

Reporting Requirements

Final reports on project must be submitted with 30 days of Symposium completion. Final reports must be submitted by the awardee using the template provided on the Project Reporting Toolkit. NN/LM PNR staff are available for any needed assistance. The project leader will be asked to share the results of the project with other network members by submitting an article for posting to the NN/LM PNR blog, Dragonfly.

Need additional information or help?

Cathy Burroughs, Associate Director, NN/LM PNR,
Telephone: (206) 543-9261, or 1-800-338-7657 (within AK, ID, MT, OR, WA)