Reporting and Other Requirements for Funded Projects


Reporting Requirements

  1. A progress report summarizing status of activities and evaluation completed to date is due to the NN/LM PNR office at UW by February 1, 2017, and on February 1 in each following year, if applicable.

  2. A final report must be submitted via the National Library of Medicine (NLM) Outreach Applications and Online Contract Reports System (the Portal) within 30 calendar days upon completion of the project.

  3. If the project includes training, technology improvement, exhibiting/health fairs, or professional development activities, specific information must be submitted using forms and instructions provided by NN/LM.

  4. If an organized training session or presentation on NLM resources takes place as part of the project, an Activity Report must be submitted in the Outreach Application and Online Contract Reports System ( is external)) within 14 days of the session.

  5. If an exhibit or health fair activity takes place, an exhibit report must be submitted to the PNR office by the end of the month in which the exhibiting activity took place.

  6. Sharing results and lessons learned from the project with other members of the NN/ML will be requested.  A brief article about the project can be submitted to the NN/LM PNR blog, the Dragonfly, or information about the project can be presented as part of the PNR Partners webinar series hosted semi-monthly by NN/LM PNR staff.   


Data Sharing and Development of Training Materials

In order to facilitate the dissemination of knowledge and information associated with the NN/LM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

In addition, award recipients are expected to use or adapt existing training materials before developing new materials. Consult with the PNR and also the NN/LM Training Office (NTO) prior to developing materials. Training materials developed as part of the award will be submitted to the MLA Educational Clearinghouse.


Publication and Copyrighting

NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use the material and to authorize others to do so for Federal purposes, i.e. the ongoing development of the NN/LM.


Section 508 Compliance

If web-based resources are developed using NN/LM funding, developers are asked to ensure accessibility for the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act. For information on Section 508-compliant website development, see National Library of Medicine Web Pages & Accessibility and HHS Section 508 policy.


NIH Public Access Policy

Final peer-reviewed journal manuscripts resulting from funded projects must be submitted to the digital archive PubMed Central (PMC) upon acceptance for publication. For more information, see NOT-OD-08-033 and the Public Access website.


NIH Acknowledgment

Any resource developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012343. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health."