National Library of Medicine Requirements for Funded Projects

Mobile Technology or Computer Hardware

If personal appeal items such as cameras, MP3 players, smartphones, and laptop computers are proposed, please be prepared to submit the following upon approval of the award:

Purpose: There is legitimate purpose for the items, and use of the items by the awardee will be managed in accordance with institutional policy.

Appropriate Use: Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health, or the applicable institution.

Cost Effective: Must demonstrate requested items are cost effective and appropriate. For example, will generic brands satisty the minimum requirements? If not, the proposal/request must describe 1) why it is necessary to purchase branded products, 2) benefits in brand name products. How will items further the mission of NN/LM and achieve the objectives of the contract?

Section 508 Compliance

If web-based resources are developed using NN/LM funding, developers are asked to ensure accessibility for the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act. For information on Section 508-compliant website development, see National Library of Medicine Web Pages & Accessibility.

Publication and Publicity

The awardee shall acknowledge the support of NLM whenever publicizing the work accomplished under this subcontract in any media, by including the following statement of acknowledgment: "This project has been funded in whole or in part with Federal funds from the Department of Health and Human Services, National Institutes of Health, National Library of Medicine, under Contract No. HHS-N-276-2011-00008-C with the University of Washington."

NIH Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research

The National Institutes of Health Public Access Policy at ensures that the public has access to the published results of NIH-funded research. As of April 7, 2008, the policy requires that final peer-reviewed journal manuscripts resulting from projects funded (in whole or in part) by NIH be submitted to the digital archive PubMed Central (PMC) ( upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers ( are accessible to the public on PMC no later than 12 months after publication. The NIH Public Access site should be consulted for additional information:

Authors that publish NIH-supported, peer-reviewed articles in full PMC-participating journals (such as the Journal of the Medical Library Association) have fulfilled their obligations to NIH Public Access and have nothing else to do.

If an NIH-supported peer-review article is published in a non-PMC journal, the final manuscript must be submitted to PMC via the NIH Manuscript Submission System (NIHMS). If the author was supported by an NIH contract, and the contract details are not available for selection in the NIHMS, the author should contact the NIHMS Help Desk to have this information added to the system. This lets the NIHMS Help Desk correlate requests with specific manuscript numbers and specific users, and helps us resolve the issue faster.

The NIHMS Help Desk will need the following information:

  • Contract number: No. HHS-N-276-2011-00008-C
  • Contract title/name: National Network of Libraries of Medicine
  • Awarding NIH institution: National Library of Medicine

Promotional Items

If funding is used to promote or publicize a health information service, event or resource, including NLM or NN/LM resources or services, allowable costs are limited to educational materials or publicity, such as posters, displays, flyers, bookmarks, or brochures. However, funds may not be used to pay for "promotional items" that include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Typically, these types of items or tokens given to individuals are considered personal gifts for which appropriated funds may not be expended.