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Health Information Services Award

To support projects that educate about, advocate for, and increase awareness of health information services offered by an information professional within an organization or for the community.


Organizational members of the National Network of Libraries of Medicine, Pacific Northwest Region (NN/LM PNR), staffed with one or more information professionals, are eligible to apply. NN/LM PNR membership is free and open to institutions interested in providing health information. To apply for membership, submit a membership application.


Up to $5,000 per award.

Period of Performance

Funded projects must be completed by April 30, 2014.

Instructions for Applications

Applicants should inform NN/LM PNR of their intent to apply no later than December 28, 2012 by emailing

The completed Health Information Services Award Application should be sent as an email attachment to Patricia Devine at, by February 1, 2013.

Examples of Potential Health Information Services Award Projects

Projects can include but are not limited to:

  • Working with public relations staff or firm to develop a branding campaign which can include posters, displays, flyers, bookmarks, brochures, etc., to increase awareness of health information services in the institution or community.
  • Using social media to highlight health information services or resources that align with administrative goals.
  • Holding a special event that educates institutional or community members about new or unique services offered by health information professionals such as scholarly research support, evidence-based practice, and health information literacy.

Evaluation Criteria

Criteria for selection include: clear identification of a service or resource to be promoted to a well-defined audience, an appropriate plan to meet project goals, feasiblity of project, and appropriate budget.

Proposals must meet the following guidelines:

  1. If this funding is used to develop web-based resources, those resources must comply with Section 508 requirements for accessibility for people with disabilities [details].
  2. The awardee must acknowledge support of NLM whenever publicizing the work accomplished as a result of this award [details].
  3. If a journal article is published as a result of this project, the final peer-reviewed manuscript must be submitted to the PubMed Central digital archive in accordance with the NIH Public Access Policy [details].

Cost Instructions

Total cost must not exceed $5,000.

A proposed budget can include estimated costs for personnel, communication, equipment, supplies, travel or reproduction costs.

Food, furniture and library collection costs are not allowed.

For personal appeal items such as cameras, MP3 players, smartphones, and laptop computers, the proposal must address the following:

  • Purpose: There is legitimate purpose for the items, and use of the items by the awardee will be managed in accordance with institutional policy.
  • Appropriate Use: Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health, or the applicable institution.
  • Cost Effectiveness: Must demonstrate requested items are cost effective and appropriate. For example, will generic brands satisfy the minimum requirements? If not, the proposal/request must describe 1) why it is necessary to purchase branded products, 2) benefits in brand name products. How will items further the mission of NN/LM and achieve the objectives of the contract?

If your project is funded, you will be asked to provide the following:

  • For IT/computer hardware under $3,000 per item: Vendor name and published vendor pricing.
  • For IT/computer hardware of $3,000 or more per item: Three (3) vendor quotes (preferably valid for 60 days). Vendor quotes are necessary to determine price reasonableness for purchases. If a single item is over $3,000 and is not competed, then a sole source justification letter is required to indicate why it is the most advantageous purchase.

All awards issued under the NLM Contract with University of Washington are subject to the Government's availability of funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Development of Training Materials

Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.

Reporting Requirements

Final reports on projects must be submitted within 30 days of project completion by the awardee. Final reports must be submitted by the awardee using the template provided on the Project Reporting Toolkit. NN/LM PNR staff are available for any needed assistance. The project leader will be asked to share the results of the project with other network members by submitting an article for posting to the NN/LM PNR blog, Dragonfly.

Awardee shall provide email copies of all materials produced, press releases, advertisements, photographs and articles for newsletters related to the project. In accepting the award, the awardee gives permission for use of such materials by the NLM and NN/LM.

For additional information, contact:

Patricia Devine, Network Outreach Coordinator, NN/LM PNR
Phone: (206)543-8275 or (800)338-7657