Health Information Services Award


The purpose of the Health Information Services Award is to educate about, advocate for, and promote the value of health information services offered by an information professional within an organization or for the community.


Organizational members of the National Network of Libraries of Medicine, Pacific Northwest Region (NN/LM PNR), staffed with one or more information professionals, are eligible to apply. NN/LM PNR membership is free and open to institutions interested in providing health information. To apply for membership, submit a membership application.


Up to $5,000 per award.

The following statement is required to be included in this solicitation to comply with regulations for annual appropriation of federal funds:

All awards issued under the NLM Contract with University of Washington are subject to the Government's availability of funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Period of Performance

Award activities must be completed by April 30, 2016, without possibility of extension. (A final report will be due within one month, or no later than May 31, 2016.)

Application Instructions

Applicant should inform NN/LM PNR of their intent to apply no later than January 27, 2015 by emailing

The completed application should be sent as an email attachment to Patricia Devine at, by February 17, 2015. The PNR staff will acknowledge your application when received, and notification of awards will be given within eight weeks of the application deadline.

Health Information Services Award Application

Examples of Potential Projects

Projects can include but are not limited to:

  • Working with public relations staff or firm to develop a branding campaign which can include posters, displays, flyers, bookmarks, brochures, etc., to increase awareness of health information services in the institution or community.
  • Using social media to highlight health information services or resources that align with administrative goals.
  • Holding a special event that educates institutional or community members about new or unique services offered by health information professionals such as scholarly research support, evidence-based practice, and health information literacy.

Award Evaluation Criteria

Criteria for selection include: clear identification of a service or resource to be promoted to a well-defined audience, an appropriate plan to meet project goals, feasibility of project, and appropriate budget.

Proposals must meet the following guidelines

  1. If this funding is used to develop web-based resources, those resources must comply with Section 508 requirements for accessibility for people with disabilities [details].
  2. The awardee must acknowledge support of NLM whenever publicizing the work accomplished as a result of this award [details].
  3. If a journal article is published as a result of this project, the final peer-reviewed manuscript must be submitted to the PubMed Central digital archive in accordance with the NIH Public Access Policy [details].

Budget Guidelines

Total cost must not exceed $5,000.

Funding will cover: personnel, equipment, software, Internet service provider fees, supplies, travel and reproduction of materials. These are examples only and are not meant to be all-inclusive. Purchase of print materials is permitted, but must not exceed 5% of total costs. Food and furniture are not allowed.

If you are proposing equipment, you must provide the following as part of your application:

  • For IT/ computer hardware under $3,000 per item: Vendor name and published pricing.
  • For IT/ computer hardware of $3,000 or more per item: Three (3) vendor quotes (preferably valid for 60 days). Vendor quotes are necessary to determine price reasonableness for purchases. If a single item is over $3,000 and is not competed, then a sole source justification letter is required to indicate why it is the most advantageous purchase.

If personal appeal items such as cameras, MP3 players, smartphones, and laptop computers are proposed, please be prepared to submit the required elements listed on this web page upon approval of the award: [details]

Development of Training Materials

Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.

Reporting Requirements

Final reports on projects must be submitted within 30 days of project completion by the awardee. Final reports must be submitted by the awardee using the template provided on the Project Reporting Toolkit. NN/LM PNR staff are available for any needed assistance. If training activities or exhibits are conducted as part of the project, please submit an Activity Reporting Form or Exhibit Report as appropriate. These forms will be made available by PNR Staff. The project leader will be asked to share the results of the project with other network members by submitting an article for posting to the NN/LM PNR blog, Dragonfly.

Awardee shall provide email copies of all materials produced, press releases, advertisements, photographs and articles for newsletters related to the project. In accepting the award, the awardee gives permission for use of such materials by the NLM and NN/LM.

Need additional information or help?

Patricia Devine, Network Outreach Coordinator, NN/LM PNR,
Telephone: (206) 543-8275, or 1-800-338-7657 (within AK, ID, MT, OR, WA)