Assessment and Planning Award


The purpose of the Assessment and Planning award is to support activities in the Pacific Northwest Region to identify and learn about a potential health information outreach audience, with attention to demographics, information needs, and community resources or assets. The award also supports activities to identify and network with community partners that might be interested in collaborating on a future health information outreach project, and develop action plans to do so.

The goals of the Assessment and Planning award are to fund projects to develop approaches to:

  • Connecting consumers to health information resources they need to make informed healthcare decisions
  • Improving access to high quality health information for health professionals without access to a medical librarian
  • Promoting health information literacy in health education and healthcare
  • Developing or integrating institutional data research services for health sciences Increasing awareness about the resources and services of the National Library of Medicine (NLM)
  • Improving access to electronic health information
  • Encouraging partnerships between public, hospital and school libraries, community, faith-based, and volunteer organizations, health clinics, public health departments, and other public venues
  • Promote outreach by network members to share their expertise and resources with a target audience not normally reached

Public librarians, medical librarians, community-based and faith-based organizations are encouraged to apply

In year 5 of the 2011-2016 contract (May 1, 2015 - April 30, 2016), PNR will give preference to projects that reach the following populations:

  • Underserved, minority populations or rural populations
  • Community colleges
  • Seniors

Potential Projects
Proposals should be directed at identifying, learning about, and developing an action plan to reach a target population.

For more information on needs assessments, see publications of the Outreach Evaluation Resource Center, in particular Booklet 1, Getting Started with Community-Based Outreach.


Organizational members of the National Network of Libraries of Medicine, Pacific Northwest Region (NN/LM PNR), are eligible to apply. NN/LM PNR membership is free and open to institutions interested in providing health information. To apply for membership, submit a membership application.


Up to $2000 is available for costs associated with the health information outreach assessment and planning process. This award is available on an ongoing basis until funds are expended.

The following statement is required to be included in this solicitation to comply with regulations for annual appropriation of federal funds:

All awards issued under the NLM Contract with University of Washington are subject to the Government's availability of funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Period of Performance

Funded projects must be completed by April 30, 2015. Extensions through August 30, 2015 may be permitted upon request.

Application Instructions

The application (download below) should be completed and sent as an email attachment to Word document format is preferred. Please use "Assessment and Planning Award" in the subject line of the email. The PNR staff will acknowledge your application when received and notification of awards will be given within four weeks of receipt.

Assessment and Planning Award Application

Award Evaluation Criteria

Criteria for selection include: clear identification of a health information service or resource to be promoted to a well-defined audience, an appropriate plan to meet project goals, feasibility of project, and appropriate budget.

Proposals must meet the following guidelines

  1. If NN/LM funding is used to develop web-based resources, the resources must comply with Section 508 requirements for accessibility for people with disabilities. [details].
  2. The awardee must acknowledge support of NLM whenever publicizing the work accomplished as a result of this award [details].
  3. If a journal article is published as a result of this project, the final peer-reviewed manuscript must be submitted to the PubMed Central digital archive in accordance with the NIH Public Access Policy [details].

Budget Guidelines

Total cost must not exceed $2,000.

A proposed budget can include estimated costs for personnel, communication, equipment, supplies, travel or reproduction costs.

Food, furniture and library collection costs are not allowed.

If you are proposing equipment, you must provide the following as part of your application:

  • For IT/ computer hardware under $3,000 per item: Vendor name and published pricing.
  • For IT/ computer hardware of $3,000 or more per item: Three (3) vendor quotes (preferably valid for 60 days). Vendor quotes are necessary to determine price reasonableness for purchases. If a single item is over $3,000 and is not competed, then a sole source justification letter is required to indicate why it is the most advantageous purchase.

In awarding these funds, the UW Regional Medical Library requests standard indirect costs not be taken, to allow the institution receiving the award to participate fully in the mission of the project.

Development of Training Materials

Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.

Reporting Requirements

At the conclusion of the proposed assessment and planning period, submit to NN/LM PNR a summary of assessment process and results, and a description of next steps/implementation if planned. This report is due within one month of completion of the project. A report template is available, upon request, by emailing Cathy Burroughs at

Awardee shall provide email copies of all materials produced, press releases, advertisements, photographs and articles for newsletters related to the project. In accepting the award, the awardee gives permission for use of such materials by the NLM and NN/LM.

Need additional information or help?

Cathy Burroughs, Associate Director, NN/LM PNR,
Telephone: (206) 543-9261, or 1-800-338-7657 (within AK, ID, MT, OR, WA)