National Network of Libraries of Medicine
English Arabic Chinese (Simplified) French Hindi Japanese Korean Persian Portuguese Russian Spanish

All of Us Community Engagement Project Award

Description of Award

The goals of the National Network of Libraries of Medicine (NNLM) are to advance the progress of medicine, improve public health by providing U.S. health professionals with equal access to biomedical information, and improve individual's access to information to enable them to make informed decisions about their health. The NNLM Southeastern Atlantic Region (SEA) relies upon partnerships with network members to achieve these goals by providing training and funding for local outreach programs. The programs are intended to help a variety of users, with a focus on minority and other underserved populations and the health professionals who serve them, make the most effective use of information and decision-support resources that hold the promise of promoting healthy behaviors, preventing costly and debilitating illness, and improving health outcomes when disease occurs.


The All of Us Research Program’s goal is to learn how differences between us might lead to different types of treatments. With a goal to have one million people participate in this study, researchers may use this information to improve the health for everyone. The purpose of the SEA All of Us Community Engagement Award is to support libraries for projects that improve health information literacy, improve access to, awareness of, and skills to locate high quality biomedical and health information, and improve understanding and importance in participation of clinical trials, including the All of Us Research program.

Projects including a biomedical information or health literacy component must incorporate one or more National Library of Medicine resources like,, or Genetics Home Reference, for example. You can refer to the NLM list of Databases, Products, and Services for a complete overview of resources by topic. Additionally, applicants are encouraged to utilize resources available from the NNLM All of Us Community Engagement Network and the NIH All of Us Community Resources.
Projects are strongly encouraged to incorporate one or more of the following:

  • Improve understanding of and participation in clinical trials, including the All of Us Research program, with diverse and underrepresented populations.
  • Provide training and educational activities to support the capacity of public library staff to carry out health information and health literacy sessions for their communities.
  • Provide engagement in health literacy initiatives and awareness of the All of Us Research Program.
  • Improve awareness of and develop skills to locate high-quality biomedical and health information with diverse and underrepresented populations.
  • Promote health information literacy in patient or consumer health education with diverse and underrepresented populations.
  • Encourage partnerships between health sciences, hospital, and public libraries, community- and faith-based organizations, volunteer organizations, and other public venues.
  • Support health information training for public library staff.
  • Promote and improve access to library and information services with diverse and underrepresented populations.
  • Improve access to electronic health information with diverse and underrepresented populations.

Potential Project Ideas

  • Hosting a symposium or panel presentations at public libraries that serve underrepresented or diverse populations on understanding clinical trials, informed consent, and what it means to participate in research.
  • Incorporating NLM health and science information resources and the All of Us Research Program community resources into new or existing health programs within public libraries.  See National Health Observances for some ideas.
  • Training programs that educate finding and evaluating consumer health information found on the Internet and incorporate the All of Us Research Program.
  • Placing web-accessible computers in locations where they can be used by under-represented and minority populations to locate health information, free clinics, community health centers, and information on clinical trials, like the All of Us Research Program.
  • Train-the-trainer projects that enhance the skills of library staff and other consumer health information intermediaries to train a target population on locating and evaluating health information, clinical trials and informed consent, or the All of Us Research Program.
  • Exhibiting at community health fairs or presenting at local meetings to promote health literacy, NLM products and services, and the importance of participating in medical research.
  • Other creative ideas that integrate health information outreach and the All of Us Research program are strongly encouraged.

Note: SEA staff are available for consultation. Please email NNLM SEA to schedule an appointment.

  • Must be a SEA member in Alabama, District of Columbia, Georgia, Florida, Maryland, Mississippi, North Carolina, Puerto Rico, South Carolina, Tennessee, Virginia, West Virginia and the U.S. Virgin Islands.
  • A Cost Reimbursement Research Sub-award Agreement with the University of Maryland, Baltimore is required for this award
  • A Financial Conflict of Interest Disclosure is required for this award
  • An A-133 Compliance acknowledgement is required for this award


Funding Period: 
Wednesday, May 1, 2019 to Thursday, April 30, 2020
Number of Awards Available: 
10 Project Awards


Application Instructions: 

The application is divided into three sections:

  1. Administrative Information: This information includes institution, name of project, lead, address, DUNS number, congressional district, and FEIN, etc.
  2. Direct Beneficiaries, Populations Served, and Project Goals: This information is pre-populated and will be selected by check box.
  3. Project Description: This section includes the following:
    1. Project Summary: a summary description to be placed on the SEA website if approved for funding. Include a statement on how the project will contribute to the mission of the NNLM. [2000 character limit]
    2. Target Population: Describe the target population, including the need for the project, specific health issues of the population, and demographic information. [4000 character limit]
    3. Project Objectives: Describes the changes the project will bring about in the target audience (example: “Participants will be able to describe what informed consent means when participating in clinical trials.”) and list anticipated accomplishments [4000 character limit]
    4. Evaluation Plan*: The sub-award applicants should consult the NNLM SEA for guidance in developing their evaluation plans. [4000 character limit]
    5. Project Plan: Describe the tasks that will be performed to meet the project objectives, including a timeline and milestones (if applicable). [4000 character limit]
    6. Sustainability: Describe the activities that will sustain project services to targeted community or the institution's intent to maintain communication or service to the target population beyond the contract period. [4000 character limit]
    7. Personnel: List persons who will work on this project, their roles in the project, and experience relevant to the project. [4000 character limit]
    8. Institutional Support: Describe the support that will be provided by the host institution– facilities, time off, etc. [4000 characters limit]
    9. Description of Training: If training is part of the plan, describe what will be taught, how many sessions will be provided, which NLM resources will be covered, which other topics will be covered, training materials to be used, and who will do the tasks. NOTE: recipients of NNLM funds are encouraged to use or adapt existing training materials. Consult with SEA prior to developing materials. 
    10. Comments: Include any comments or information that are relevant to the project, but not included in the categories above.

*Note on Evaluation Plans: Award recipients conducting certain NNLM activities will be asked to collect specific information and report it by the end of the project using the forms provided on the NNLM Evaluation Office’s Evaluation Materials web page. If your project includes training, technology, exhibiting, or professional development activities, you will need to use these forms to collect and report this standard information. If you plan to do any of the outreach activities addressed on the Evaluation Materials page, describe how you intend to use the forms to collect the information in your evaluation plan.

For projects needing different or additional evaluation methods, the NNLM Evaluation Office provides templates and evaluation planning worksheets on the 4 Steps to an Evaluation Plan web page to help develop evaluation plans for your project.  Sub-award applicants also might find other NNLM Evaluation Office publications and resources helpful in developing evaluation plans.

Budget Guidelines

The budget estimate should be categorized by the following, as they apply:

  • Personnel
  • Travel
  • Equipment
  • Hardware or software maintenance agreement
  • Reproduction 
  • High speed internet access 
  • Other (please describe) [200 character limit]
  • (If desired) Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs apply at the applicant institution’s non-research rate (or, if the institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied if the applicant wishes to claim it). This item is a portion of the maximum amount available per award. Costs, including IDC, may not exceed $15,000
  • Narrative justification for budget items—provide an explanation for each line item and how the item is needed for the project, tying to specific project goals [4000 character limit]

Funding Restrictions
Food, promotional items and furniture are not allowable expenses. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the HHS Policy for details.

Evaluation of Proposal

  • Three reviewers made up of NNLM SEA staff and Network members will review and score applications based on ten possible criteria: Significance, Evidence of Need/Target Population, Methodology/Objectives, Promotion Plan, Evaluation, Sustainability/Continuation, Personnel/Qualifications, Institutional Support, Training Plan (if applicable), and Budget.
  • Criteria scoring will follow the point scale for each criteria’s line item (NOTE:  5 is the highest score – the higher the score the better.)
    • 5 = Information is extremely relevant in support of NNLM goals as outlined in the award
    • 4 = Information is good in support of NNLM goals as outlined in the award
    • 3 = Information is satisfactory in support of NNLM goals as outlined in the award
    • 2 = Information is marginal in support of NNLM goals as outlined in the award
    • 1 = Information is poor and does not support NNLM goals as outlined in the award 
  • View scoring and criteria line items (See All of Us Community Engagement Project Award Applications - Selection Criteria)
  • A separate, Overall Impact Score (1-5 scale) will indicate reviewer recommendation for funding as follows:
    • Excellent Application. The project will have major impact on NNLM goals.
    • Project has strong potential to satisfy NNLM goals.
    • Project has limited impact or there are concerns about the proposed plan or quality.
    • Project will not advance the goals of NNLM. 
    • Project does not fit in the Award goals and NNLM mission. 
  • Reviewer score sheets and comments will be shared with the applicant. If further clarification is needed, the applicant will be given 1 week to submit more information.
  • Applications with an average score of 3 or higher for each of the ten criteria AND an overall impact ranking of 4 or higher will be given priority until funds are expended.
  • The University of Maryland will provide a sub-contract agreement for all approved projects. All subcontracts are cost reimbursement. Line item invoices must be submitted for reimbursement of expenditures. Invoices may be sent monthly.

Additional Information

508 Compliance: 

Section 508 requires that all website content be accessible to people with disabilities. This applies to Web applications, Web pages and all attached files on the intranet, as well as, internet.
The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must meet all requirements under Section 508.
Information on 508 Compliance

Reporting Requirements: 

The following reporting requirements are mandatory of award recipients

  • Activity Reports: Activities held in support of project objectives must be submitted before the 5th day of each month following the end of the activity. Examples include training sessions held, project partner meetings and updates.
  • Final Reports: A final report of project activities, outcomes, and evaluation findings must be submitted within 30 calendar days upon completion of the award.
  • Exhibit Report: Awardees who attend an exhibit will be required to submit a separate exhibit report detailing location, date, attendance, materials distributed, and contacts made.
  • Evaluation reports as required by the NNLM Evaluation Office
  • Awardees will also share their project and lessons learned via a pre-arranged NNLM webinar or through the NNLM SEA electronic newsletter upon completion of the project. This will be discussed, if awarded, with your assigned NNLM Coordinator.
NIH Public Access Policy: 

Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy

Data Sharing and Development of Training Materials: 

In order to facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with the NNLM SEA prior to developing materials.

Publication and Copyrighting: 

Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement

The NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the National Network of Libraries of Medicine. Data developed by a sub-awardees/consortium participants and consultants are also subject to this policy.

NIH Acknowledgement: 

Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:
Developed resources reported in this [publication, press release, internet site] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012342 with the University of Maryland, Health Sciences and Human Services Library. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.

Need Assistance: 

To request assistance, contact us at or (410) 706-2855.

Additionally, see the NNLM Grants and Proposal Writing Course for tips on award applications.