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NER Funding Information

And a little of everything else

Project Changes

It is common that changes will occur to your project after the agreement is issued and fully executed between your institution and the University of Massachusetts Medical School.

Schedule changes and budget changes in line items (not total amount) should be communicated to your coordinator. We may ask you to document these changes in writing.  These changes will also be included as part of your final project report.

For example, an employee written into the project may leave your institution in the middle of the project or severe weather may make travel to an outreach event impossible. Some of these changes do not require an official change to a contract, while others do. For any changes, you need to discuss what will be altered with your assigned coordinator in the NER office.

Credit Statement

The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows: 

“This project is funded by the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Cooperative Agreement Number UG4LM012347 with the University of Massachusetts Medical School, Worcester.”

NIH Acknowledgement

Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012347. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.”

Please note that publications that result from NLM-funded projects must be submitted to PubMed Central (PMC) for permanent archiving.

Publications Resulting from NNLM Funded Projects

As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central (PMC) upon acceptance for publication. The NIH Public Access Policy( ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PMC(link is external) upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication. The NIH Public Access site(link is external) should be consulted for additional information.

Authors that publish NIH-supported, peer-reviewed articles in full PMC-participating journals (such as the Journal of the Medical Library Association) have fulfilled their obligations to NIH Public Access and have nothing else to do.

If an NIH-supported peer-review article is published in a non-PMC journal, the final manuscript must be submitted to PMC via the NIH Manuscript Submission System (NIHMS). If the author was supported by an NIH contract, and the contract details are not available for selection in the NIHMS, the author should contact the NIHMS Help Desk to have this information added to the system. This lets the NIHMS Help Desk correlate requests with specific manuscript numbers and specific users, and helps us resolve the issue faster.

The link to the help desk is on the bottom of every page in NIHMS. The NIHMS Help Desk will need the following information:

  • Grant Number: UG4LM012347 with the University of Massachusetts Medical School
  • Contract title/name: Network of the National Library of Medicine
  • Awarding NIH institution: National Library of Medicine

Help Resources: Consult the PowerPoint by Bart Trawick for instructions

Development of Training Materials

All awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with the NER Office and the NNLM Training Office (NTO) prior to developing materials.


The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508.

Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals.

The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must also meet these requirements.

For more information on making your resources accessible, please visit the NNLM Training Office Accessibility Guide

Funding Terminology

Budget: A budget is an estimate of the costs of a proposed project, including direct costs and indirect (or Facilities & Administration (F&A)) costs. Budgets generally consist of an itemized list of expenses, an explanation of the expenses, and a justification of why those expenses are necessary.

Direct Costs: Direct costs are the costs of a project that can be clearly identified with that specific project. They include: equipment and supplies, consultant fees, travel costs, etc.

DUNS Number (Dun and Bradstreet Number): A DUNS number is a unique 9-digit number used to identify each physical location of a business and establish that business's credit file. This number helps predict the reliability and/or financial stability of your institution. If you need help finding your institution's DUNS number, your business office, division of sponsored programs, or other equivalent department at your institution can likely provide you with this number. You can also use this webform to request your DUNS Number online.

Federal Identification Number (EIN): A Federal ID Number/Employer Identification Number is an official 9 digit number given by the US Government that is used to identify a business in order that the amount of tax that the business needs to pay can be calculated.

Indirect Costs (or Facilities & Administration (F&A)): Indirect costs, also called Facilities and Administrative costs (F&A), include facility maintenance, depreciation, utility costs, sponsored programs administration, and general department administration. Since indirect costs cannot be itemized for projects, they are calculated using a fixed percentage rate. It is common for institutions to have a negotiated indirect cost rate in place, but if not, a 10% Modified Total Direct Cost (MTDC) may be applied. An institution may also choose to waive indirect costs entirely.

Period of Performance: The period of performance is the period during which the award recipient is expected to complete project work and incur any expenses. The period of performance for all NER awards begins on May 1st and ends on April 30th of the following year (unless otherwise noted). While NER may make awards announcements prior to May 1st, the contract for the work is not issued until that date and project work should not begin until then. Keep the period of performance in mind when planning a project. If you have questions or concerns regarding the period of performance when planning a project, please contact your project coordinator.

Subaward​: A subaward is an award provided by a pass-through entity, such as the NER, to a sub-recipient to carry out as part of a Federal award. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subawardee has responsibility for programmatic decision making and exercises judgment throughout the scope of the project.