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NEW ENGLAND REGION

NER Funding Information

Invoicing Process

  • All awards are made on a cost reimbursement basis.
  • Awardees should submit invoices on a monthly basis (unless other arrangement has been explicitly approved).
  • Receipts are not required with invoices but should be kept on file by subawardees for auditing purposes.
  • Email all invoices to Cheryl Lavallee OR Susan Army and CC you project coordinator.
  • The NER offers a sample invoice template , but other invoice templates are also accepted.
  • The requirements for an invoice include: 
    • Project Name
    • Date
    • Organization Information
    • Each expense listed as a line item
    • Name of Organization handling checks
  • If you have questions about the invoicing process, please email Jessica Kilham or Cheryl Lavallee

Funding restrictions:

Food, promotional items and furniture are not allowable expenses. Promotional items include but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the policy

The Use of Appropriated Funds for Promotional Materials

The U.S. Department of Health and Human Services has developed a policy that promotes the Administration’s commitment to act in a fiscally responsible manner by minimizing our administrative costs to perform our mission-critical functions in the most efficient, cost-effective way. It is the Department’s policy that appropriated funds not be used to pay for promotional items.

Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Typically, items or tokens to be given to individuals are considered personal gifts for which appropriated funds may not be expended.

More information is located at: HHS Policy on the Use of Appropriated Funds for Promotional Items

Fly America Act

Federal travelers are required by 49 U.S.C. 40118, commonly referred to as the "Fly America Act," to use U.S. air carrier service for all air travel and cargo transportation services funded by the U.S. government. For more information, please see the policy on GSA