Regional Symposium Award
Description of Award
The goal of the National Network of Libraries of Medicine (NNLM) is to advance the progress of medicine, improve public health by providing U.S. health professionals with equal access to biomedical information, and improve individuals' access to information to enable them to make informed decisions about their health. The NNLM is vital in the National Library of Medicine (NLM) outreach efforts to health professionals and the public to increase awareness of, facilitate access to, and provide training in the use of NLM's web-based information resources.
The purpose of the Regional Symposium Award is to support NNLM collaboration with Network members to plan symposia or large-scale professional development activities that address current trends in the healthcare landscape and their impact on information access and delivery. Activities must address methods to improve biomedical and health information access and delivery.
Awards to NNLM MAR members help us achieve two National Network Performance Measures:
- Engage Network members in carrying out the mission of NNLM.
- Maintain a robust outreach and education program reaching the region’s communities and responsive to their needs.
Network members in the Middle Atlantic Region (Delaware, New Jersey, New York and Pennsylvania) are eligible to apply. Membership is free, and open to any organization that provides or promotes health information.
The Symposium award is unique among our awards. MAR staff must be integrated into the planning of the symposium. Potential applicants are strongly encouraged to consult with MAR staff before submitting an application. Funded symposia must be open to Network members and not limited to attendees from a particular organization or limited geographic area. If your proposed event does not meet these criteria, you are encouraged to apply for another applicable award.
Please contact firstname.lastname@example.org to schedule a consultation.
Resources to assist applicants in writing proposals:
- Examples of previously funded projects
- Middle Atlantic Region funding: Grants and Proposal Writing (live webinar on March 16)
- MAR Funding Office Hours (live web-based offering on March 23)
- Subaward applicants should consult the NNLM MAR office for guidance in developing their evaluation plans. Award recipients conducting certain NNLM activities will be asked to collect specific information and report it by the end of the project using the forms provided in the NNLM Evaluation Office’s Evaluation Materials.
- If your project includes training, technology, exhibiting, or professional development activities, you will need to use these forms to collect and report this standard information. If you plan to do any of the outreach activities addressed in the Evaluation Materials, describe how you intend to use the forms to collect the information in your evaluation plan.
- For projects needing different or additional evaluation methods, the NNLM Evaluation Office provides templates and evaluation planning worksheets in their 4 Steps to an Evaluation Plan to help develop evaluation plans for your project. Subaward applicants also might find other NNLM Evaluation Office publications and their Tools and Resources Guide helpful in developing evaluation plans.
- Awards are cost-reimbursable and are issued to the institution and not an individual.
- Please read all sections fully before beginning application.
One electronic version of the proposal must be submitted to email@example.com. Please include the name of the award in the subject line.
- Curriculum vitae/resumes of key personnel
- Letter of commitment from institution applying for funding
- Letters of commitment from partnering institution(s)/organization(s)
- If technology is being purchased, include letter of commitment from the person in charge of supporting technology for the applicant’s institution
- Completed Beneficiaries and Goals Checklist
Note: do not include additional attachments unless requested.
Proposals must include a budget table or spreadsheet for the costs in each category. Include a narrative justification for budget items, explaining the purpose of each item in the project.
The budget estimate should be categorized by the following, as they apply:
- Consultant Costs (hourly rate)*
- Direct Costs
- Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs apply at your institution’s non-research rate (or, if your institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied if you wish to claim it)
- Total cost of project
- Food, promotional items and furniture are not allowable expenses. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the HHS Policy on the use of appropriated funds for promotional items.
- Awards are cost-reimbursable. Institutions submit invoices monthly, based on satisfactory progress.
*Note: prior to hiring consultants, submit the following information to MAR:
- Name of Consultant
- Description of Work
- Hourly Rate
- Total Amount/Not to Exceed Amount
- Period of Performance
Evaluation of Proposal
Proposals will be reviewed by the NNLM MAR Review Committee. The Review Committee is made up of MAR staff and Special Advisory Group members. Applicants will receive a summary of reviewer comments along with a final decision regarding funding. If further clarification is needed, the applicant will be given 1 week to submit more information.
Scored Review Criteria: Scale: 1-100
- Significance (30 points max)
- Does the proposed program make a significant contribution to the mission of NNLM?
- Is there information on the target population provided?
- Are there estimates of the potential population and the portion expected to be reached?
- Is the target group or population described and the actual or perceived need for the proposed program is discussed?
- Estimation of the program's potential impact on future information services to this group or population is discussed.
- Methodology/Approach (50 points max)
- The logic and feasibility of the technical approach to reaching the target group or community.
- The types of outreach services provided for the target population with consideration given to the appropriateness, creativity and cost effectiveness of the methods proposed.
- Statement or plan to continue support of services beyond the project period.
- The extent to which the proposed project adds value to other initiatives to improve the target population's access to the Internet.
- Does the project use local partners?
- Inclusion of a timeline or implementation schedule for major events and activities.
- Appropriate NLM resources are utilized or use of alternate information resources is justified.
- Investigators (10 points max)
- Does the proposed personnel have experience in developing and conducting outreach and/or training programs in health information for patients, the public or health professionals?
- Does the proposed personnel have prior experience working with the target group?
- Is there evidence of institutional facilities and resources adequate to support the proposed programs?
- If applicable, do project partners bring experience to the project team?
- Budget (10 points max)
- Is the proposed budget within funding limits?
- Is the budget justification sound?
- Could budget items be eliminated or reduced without jeopardizing the project?
Overall Impact: reviewers will provide an overall impact assessment of the likelihood for the project to exert a sustained influence on the population targeted. Final recommendations include:
- Application does not fit in the NNLM mission.
- The project will not advance the goals of NNLM.
- Limited impact or there are concerns about the proposed plan or quality.
- Has strong potential.
- Excellent Application. Will have major impact on NNLM goals.
Web-based resources developed for the project should strive to ensure accessibility to the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act.
The following reporting requirements are mandatory of award recipients:
- Activity Reports: Activities held in support of project objectives must be submitted before the 5th day of each month following the end of the activity. Examples include training sessions held, presentations and site visits. Instructions will be sent to awardees.
- Exhibit Reports: Recipients of Exhibit Awards will be required to submit data from the exhibit 30 days after the event. Data includes: attendance, materials distributed, and contacts made. More information is available in the NNLM Evaluation Office's Evaluation Materials under Exhibits/Health Fairs.
- Technology Improvement Reports: If technology is provided to your organization through funding from an NNLM sub-award, you will complete a Technology Improvement Report by 1/15/19. More information is available in the NNLM Evaluation Office's Evaluation Materials under Technology Report.
- Status Reports: Due 14 days after request, the report must address progress towards meeting objectives, recent activities, an ongoing evaluation or assessment of the project’s effectiveness, and an overview of future of work to be completed.
- Final Reports: A final report of project activities, outcomes, and evaluation findings must be submitted within 15 calendar days upon completion of the award.
Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy.
In order to facilitate the dissemination of knowledge and information associated with the NER Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:
- National Network of Libraries of Medicine (NNLM) website
- Other site specifically designated by the NLM as part of the National Network of Libraries of Medicine (considering changes in the project and data repositories required to maintain sharing within the Network).
In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with NER and the NNLM Training Office (NTO) prior to developing materials.
Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement, the NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the National Network of Libraries of Medicine. Data developed by a subawardees/consortium participants and consultants are also subject to this policy.
Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:
Developed resources reported in this [publication, press release, internet site] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012342 with the University of Pittsburgh, Health Sciences Library System. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.
To request assistance, contact us at firstname.lastname@example.org or (412) 648-2065.