Professional Development Awards

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Award Goals

The purpose of this award is to enable individuals at NN/LM MAR Network member institutions to expand professional knowledge and experience to provide improved health information access and/or information services to healthcare students, providers and consumers.

Potential Projects

Funding may include but is not limited to:

  • Regional MLA chapters or Network member institutions awards to host a CE event
  • Attendance at professional seminars
  • CE opportunities at meetings
  • Attendance at a professional meeting or conference to present results of a MAR-funded award

Eligibility Requirements

  • Network members in the NN/LM MAR (Delaware, New Jersey, New York and Pennsylvania) are eligible to apply. 

  • Regional MLA chapters AND Network member institutions are eligible for multiple awards in the same contract year to host a CE event.

  • Individual Network members are eligible for one professional development award in the same contract year.  Priority will be given to first time applicants.  Only one individual award will be given per institution

Availability of Funds

Awards will be up to $1,500 each and will be available on an ongoing basis until funds are expended.  This funding is not available for the Medical Library Association Annual Meeting.

All awards issued under the NLM Contract with the University of Pittsburgh, Health Sciences Library System are subject to the Government’s availability of funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds.

The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Application Process

  • Applications are being accepted for professional development opportunities completed before April 30, 2015.
  • Eligible members can apply for up to $1,500.
  • Apply by submitting a Professional Development Award application (
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    ) to NN/LM MAR at
  • Put Professional Development Award in the subject line.

Budget Guidelines

  • Funding will cover costs of professional development courses/conferences such as registration fees and travel expenses (airfare, hotel, per diem, etc.).
  • No indirect costs are allowed for this award.

Period of Performance

  • Professional development opportunities must be completed before April 30, 2015.

Selection Criteria

Criteria for selection include:

  • Appropriateness of course/conference to areas of health science librarianship and/or health information access
  • Applicant’s expertise in subject area and/or interest in this area
  • Applicant demonstrates how the professional development activity is linked to a specific goal of the library/institution

Reporting Requirements

  • One final report will be entered and submitted to the Outreach Application and Online Contract Reports System.  This will be due no later than 14 days after completion.
  • In addition, when a CE event is hosted by a chapter or institution, the Primary Contact will complete an Outreach Activity Collection Form within 14 days of the event.  This form will be supplied by NN/LM MAR staff.
  • Reports may be posted to the NN/LM MAR website.

Additional Requirements

Publication and Publicity

The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:

This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Contract No. HHS-N-276-2011-00003-C with the University of Pittsburgh, Health Sciences Library System.

NIH Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research

As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central (PMC) upon acceptance for publication.  The NIH Public Access Policy at ensures that the public has access to the published results of NIH funded research.  It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PMC ( upon acceptance for publication.  To help advance science and improve human health, the Policy requires that these papers ( are accessible to the public on PMC no later than 12 months after publication.

The NIH Public Access site should be consulted for additional information:

Website Compliance

The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508.

Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals.

The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NN/LM must also meet these requirements.

[Information on 508 Compliance is located at]

The Use of Appropriated Funds for Educational (Promotional) Items

The U.S. Department of Health and Human Services has developed a new policy that promotes the Administration’s commitment to act in a fiscally responsible manner by minimizing our administrative costs to perform our mission-critical functions in the most efficient, cost-effective way. It is the Department’s policy that appropriated funds not be used to pay for promotional items.

Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Typically, items or tokens to be given to individuals are considered personal gifts for which appropriated funds may not be expended.

More information is located at: HHS Policy on the Use of Appropriated Funds for Promotional Items.

Development of Training Materials

Successful applicants are expected to use or adapt existing training materials before developing new materials.  Consult the Medical Library Association (MLA) Educational Clearinghouse prior to developing materials.  Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.

Need Assistance?

To request assistance, contact us at or (800) 338-7657.