National Network of Libraries of Medicine
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Professional Development Award

Description of Award

Funding is currently closed. New opportunities will open in early 2018 for projects starting May 14, 2018.

The goal of the National Network of Libraries of Medicine (NNLM) is to advance the progress of medicine, improve public health by providing U.S. health professionals with equal access to biomedical information, and improve individual's access to information to enable them to make informed decisions about their health. The NNLM is vital in the National Library of Medicine (NLM) outreach efforts to health professionals and the public to increase awareness of, facilitate access to, and provide training in the use of NLM's web-based information resources.


The purpose of the Professional Development Award is to fund projects that enable individuals at NNLM MAR Network member institutions to expand professional knowledge and experience in order to provide improved health information access and delivery.

  • Network members in the Middle Atlantic Region (Delaware, New Jersey, New York and Pennsylvania) are eligible to apply. 
  • Regional MLA chapters AND Network member institutions are eligible for multiple awards in the same grant year to host a CE event.
  • Individual Network members are eligible for one professional development award in the same grant year.  Priority will be given to first time applicants. Only one individual award will be given per institution
Potential Projects: 

Funding may be used for: 

  • Regional MLA chapters or Network member institutions to host a CE event, workshop or speaker
  • Individual attendance at a professional seminar
  • Individual or institutional CE opportunities
  • Attendance at a professional meeting or conference to present results of a MAR-funded award
  • In 2017-2018, Network members are encouraged to use this award to host educational opportunities surrounding data science.


Funding Period: 
Monday, May 1, 2017 to Monday, April 30, 2018
Up to $1,500
Number of Awards Available: 
minimum of 7
Additional Funding Information: 
  • Awards will be available on an ongoing basis until funds are expended.
  • Awards are cost-reimbursable and are issued to the institution and not an individual.
  • This funding is not available for the Medical Library Association Annual Meeting.


Continuous while funds are available
Application Instructions: 
  • Complete the Professional Development Award Application and the Direct Beneficiaries and Goals checklist.
  • To submit, send an email to with the application and checklist attached as one PDF file. Put Professional Development Award in the subject line.

Budget Guidelines

  • Funding will cover costs of professional development courses/conferences such as registration or speaker fees and travel expenses (airfare, hotel, per diem, etc.).
  • We encourage institutions to waive Indirect Costs (IDC) or Facilities and Administrative (F&A) whenever possible. If not waived, IDC or F&A apply at your institution’s non-research rate, or, if your institution has no negotiate rate, a 10% Modified Total Direct Cost (MTDC) rate may be applied.

Evaluation of Proposal

  • NNLM MAR staff will review applications and make decisions within 2 weeks of receiving the application.
  • Applications will be scored based on the following four criteria:  Significance, Objectives, Evaluation, and Budget.
  1. Significance - The professional development program will expand professional knowledge resulting in improved health information access and delivery.
  2. Objectives - Applications from individuals include information about how they will use what they’ve learned to improve information access at their institutions.
  3. Applications from groups wishing to host a professional development activity include attendance goals and how they will be achieved as well as a plan to report what attendees say about how they will use what they’ve learned to improve information access at their institutions.
  4. Evaluation - There is an effective evaluation plan to measure the success of the professional development program AND there is a plan to collect the required information for professional development which explains how and when the NNLM forms will be used to collect the information.   **NOTE: Refer to the NNLM Evaluation Office’s NNLM Evaluation Materials web page for the type of information required to be submitted.   
  5. Budget - The budget is well justified to meet award goals.  Consider modifications that could be made to economize without jeopardizing the program.  (NOTE:  A detailed budget and narrative justification for each budget item is required.)
  • Criteria scoring will follow the point scale for each criterion’s line item (NOTE:  1 is the highest score – the lower the score the better.)
1 = Information is extremely relevant in support of NNLM goals as outlined in the award
2 = Information is good in support of NNLM goals as outlined in the award description
3 = Information is satisfactory in support of NNLM goals as outlined in the award
4 = Information is marginal in support of NNLM goals as outlined in the award
5 = Information is poor and does not support NNLM goals as outlined in the award
  • A separate, Overall Impact Score will indicate reviewer recommendation for funding as follows
1 = Program will have major impact on NNLM goals as outlined in the award.
2 = Program has strong potential to satisfy NNLM goals as outlined in the award.
3 = Program has limited impact or there are concerns about the proposed program.
4 = Program will not advance the goals of NNLM.
5 = Program does not fit in the award goals and NNLM mission.  
  • Applications with an average score of 3 or lower for each of the four criteria AND an overall impact ranking of 2 or lower will be given priority until funds are expended.
  • Reviewer score sheets and comments will be shared with the applicant. If further clarification is needed, the applicant will be given 1 week to submit more information.
  • The University of Pittsburgh will provide a subcontract agreement for all approved projects. All subcontracts are cost reimbursement. Line item invoices must be submitted for reimbursement of expenditures. Invoices may be sent monthly.

Additional Information

508 Compliance: 

Section 508 requires that all website content be accessible to people with disabilities. This applies to Web applications, Web pages and all attached files on the intranet, as well as, internet.

The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must meet all requirements under section 508.

[Information on 508 Compliance is located at].   

Reporting Requirements: 
  • One final report must be entered and submitted to the Outreach Application and Online Contract Reports System.  This will be due no later than 14 days after completion of the professional development activity.
  • Award recipients who are funded for professional development will be required to report specific information using forms under development by the NNLM Evaluation Office. See the NNLM Evaluation Materials page for information that will be reported through these forms.
  • When a CE event is hosted by a chapter or institution, the Primary Contact must complete an Activity Report in the Outreach Application and Online Contract Reports System on or before the last day of each month following the end of the activity.  
  • NNLM MAR will provide additional information on accessing the reporting system and submitting the required reports and forms.
  • Awardee may be asked to participate in a Lunch with the RML session or to provide follow-up information on project activities, outcomes, and implementation demonstrating how the professional development activity improved health information access and delivery.
  • Final reports may be posted to the NNLM MAR website.
NIH Public Access Policy: 

Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy.

Data Sharing and Development of Training Materials: 

In order to facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

  • National Networks of Libraries of Medicine (NNLM) website;
  • Other site specifically designated by the NLM as part of the National Network of Libraries of Medicine (considering changes in the project and data repositories required to maintain sharing within the Network).

In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with MAR and the NNLM Training Office (NTO) prior to developing materials.

Publication and Copyrighting: 

Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement,  the NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the National Network of Libraries of Medicine. Data developed by a subawardees/consortium participants and consultants are also subject to this policy.

NIH Acknowledgement: 

Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

Developed resources reported in this [publication, press release, internet site] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM012342 with the University of Pittsburgh, Health Sciences Library System. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.

Need Assistance: 

To request assistance, contact us at or (412) 648-2065.

Professional Development