Emergency Preparedness / Library Partnership Awards
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The goal of the Emergency Preparedness/Library Partnership Award is to fund projects that strengthen the involvement of public and medical libraries in assisting with health information needs before, during and after an emergency. Funding will be given for public or medical libraries to collaborate and form partnerships between the library and another organization such as first responders, a public health department, community organization or faith-based organization with emergency-related responsibilities.
Projects may include the following (other creative ideas are encouraged):
- Evaluating disaster health information and training needs of a target audience, such as first responders, emergency medical technicians, public health organizations, city planners, hospitals, health care professionals including nursing students, or other organizations within the community
- Training in effective use of emergency management information tools and resources to the target audience – see examples of tools and resources below
- Conducting promotional activities, including health fairs, exhibits and demonstrations to increase awareness of emergency management information tools and resources to the target audience
- Creating a continuity of operations plan so the library can improve services and support to the target audience in the emergency planning, response and recovery phases
- Providing access to disaster health information documents or other needed health information for the target audience
- NN/LM Emergency Preparedness Toolkit: http://nnlm.gov/ep
- NLM Disaster Information Management Research Center (DIMRC): http://disaster.nlm.nih.gov/
- "Are You Ready" FEMA Campaign: http://www.fema.gov/areyouready/
- U.S. Department of Homeland Security "Ready America" Campaign: http://www.ready.gov/
- Resource Guide for Disaster Medicine and Public Health: http://disasterlit.nlm.nih.gov/
- NLM Disaster Health Information Outreach and Collaboration Projects: http://sis.nlm.nih.gov/dimrc/disasterinfofunding.html
- Sharing Experiences and Lessons Learned from Hurricane Sandy / March 2013 NN/LM MAR Webinar: https://webmeeting.nih.gov/p87896540/
- Emergency Preparedness Projects and Activities / February 2013 NN/LM MAR Webinar: https://webmeeting.nih.gov/p31579981/
- ALA Community Disaster Response: http://www.ala.org/tools/community-disaster-response
Full and Affiliate Network member public and medical libraries in the NN/LM MAR (Delaware, New Jersey, New York and Pennsylvania) are eligible to apply.
Awards will be up to $10,000 each.
All awards issued under the NLM Contract with the University of Pittsburgh, Health Sciences Library System are subject to the Government’s availability of funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds.The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
- Applications will be accepted until March 14, 2014.
- Eligible members can apply for awards up to $10,000.
- Applications will be accepted until March 14, 2014.
- Eligible members can apply for awards up to $10,000.
- Applicants may submit a proposal ( File information
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- Put Emergency Preparedness Partner in the subject line.
Funding will be processed on a cost reimbursement basis.
A detailed budget and justification is required.
Allowable expenses include:
- Personnel (may include professional or support personnel for the project)
- Travel (may include air travel, ground transportation, parking, hotel, per diem for meals)
- Equipment (may include rental or purchase of equipment)
- Supplies (may include paper, pens, software, display items)
- Communications (may include postage, parcel and other delivery services, and telephone/data line charges)
- Reproduction (may include costs for printing/photocopying of project related materials)
- Other costs (may include honoraria, exhibit fees, or any other items that do not fit into one of the other lines. Provide a breakdown of what has been included in this category.)
- Indirect costs (IDC) up to 10% are allowed for this award. It is recommended that due to low funding level, IDC be kept to a minimum.
If mobile technology or computer hardware is proposed, please include the following as part of your cost proposal:
- For technology or computer hardware purchases under $3,000 – submit catalog pricing
- For technology or computer hardware purchases $3,000 or more per item – submit three (3) vendor quotes (valid preferably for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists. Reference: http://www.gsa.gov.
- For personal appeal items such as cameras, MP3 Players, Smartphones, and laptop computers the proposal must address the following:
- Purpose: There is a legitimate purpose for the items, and use of the items by the awardee will be managed in accordance with institutional policy.
- Appropriate Use: Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
- Cost Effective: Must demonstrate requested items are cost effective and appropriate. For example, will generic brands satisfy the minimum requirements? If not, the proposal/request must describe 1) why it is necessary to purchase branded products, 2) benefits in brand name products. How will items further the mission of the NN/LM and achieve the objectives of the contract?
Vendor quotes are necessary to determine price reasonable for purchase of $3,000 or more. The absence of competitive quotes must be documented and justified.
Expenses are not allowed for:
- Furniture purchases
Funding period is May 1, 2014 – April 30, 2015. Projects must be completed by April 30, 2015
Proposals will be evaluated by RML staff and MAR advisory committees, as appropriate, according to the following criteria. Requests for clarification and/or revision may be asked of proposal writers as determined by reviewers.
- Evidence of need for the project and involvement of the target audience in determining need(s) (10 points)
- Well defined description of the target population (10 points)
- Estimates of the potential population and the portion expected to be reached should be included.
- Goals and outcomes that can reasonably be accomplished and even sustained beyond the project period (10 points)
- Project plan that clearly indicates specific steps to be accomplished to fulfill objectives (20 points)
- Inclusion of a timeline or implementation schedule for major events and activities.
- Planned outputs for the project: number of training session, participants, transactions, etc.
- Detailed plan to promote the project to the target population (10 points)
- Clear evaluation strategies to measure and assess outcomes and determine the project's success (10 points)
- In developing an evaluation mechanism, attention should be given to how successful the project will be in meeting the information needs of the target group.
- Evaluation should measure project objectives and their outcomes. Proposed evaluation tools should reflect these measurements.
- NN/LM members are strongly encouraged to consult the Outreach Evaluation Resource Center (OERC) publications and resources, or OERC staff for assistance in developing an effective evaluation plan: http://nnlm.gov/evaluation/.
- Describe the activities that will continue project services to targeted community after completion of the award (10 points)
- Evidence of qualified personnel and organizational resources, including partnerships, to assure completion of the project and potential sustainability (10 points)
- Evidence of institutional facilities and resources adequate to support the proposed program.
- Letter of commitment from bidder's institutional administration
- Letters of commitment from administrations of all agencies involved or targeted in the project.
- If technology is being purchased, letter of support from the person in charge of supporting technology for the bidder’s institution.
- Budget plan that is complete, clear, and well justified to complete the project (10 points)
- Progress reports must be submitted quarterly. These will include a report of project activities, including progress made toward award goals, problems encountered and a report of the ongoing evaluation or assessment of the project’s effectiveness.
- One final report will be submitted no later than May 14, 2015.
- All reports are submitted online to the Outreach Application and Online Contract Reports System at: https://outreach.nlm.nih.gov/.
- Users of the System must first create an account before reports can be submitted. The NN/LM MAR will provide additional information on accessing the system and submitting reports.
- If training is conducted as part of the project, the awardee will complete an Outreach Activity Collection Form. This form must be received at the MAR office within 14 days of the activity. The appropriate form will be provided by NN/LM MAR prior to the session.
- Final reports will be posted to the NN/LM MAR website.
Awardee may be asked to participate in a Lunch with the RML session to discuss project activities, outcomes, plans for continuation and lessons learned.
- The project leader shall provide copies of all communications, materials produced, press releases, advertisements, photographs and articles for newsletters related to the project. In accepting the award, the project leader gives permission for use of such materials by the NLM and NN/LM.
The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:
This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Contract No. HHS-N-276-2011-00003-C with the University of Pittsburgh, Health Sciences Library System.
As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central (PMC) upon acceptance for publication. The NIH Public Access Policy at http://publicaccess.nih.gov/policy.htm ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PMC (http://www.pubmedcentral.nih.gov/) upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers (http://publicaccess.nih.gov/FAQ.htm#b1) are accessible to the public on PMC no later than 12 months after publication.
The NIH Public Access site should be consulted for additional information: http://publicaccess.nih.gov/policy.htm.
The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508.
Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals.
The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NN/LM must also meet these requirements.
[Information on 508 Compliance is located at http://www.section508.gov.]
The U.S. Department of Health and Human Services has developed a new policy that promotes the Administration’s commitment to act in a fiscally responsible manner by minimizing our administrative costs to perform our mission-critical functions in the most efficient, cost-effective way. It is the Department’s policy that appropriated funds not be used to pay for promotional items.
Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Typically, items or tokens to be given to individuals are considered personal gifts for which appropriated funds may not be expended.
More information is located at: HHS Policy on the Use of Appropriated Funds for Promotional Items.
Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.
To request assistance, contact us at firstname.lastname@example.org or (800) 338-7657.