Project Changes Without an Extension
It is common for changes to occur from what was proposed in your application, and the process for changes are handled on a case-by-case basis. Please contact your project coach regarding any changes. Generally, project changes without an extension require awardees to document changes either using Word (use Track Changes on the application originally submitted) or as a brief narrative in an email. If you are unsure of who your project coach is, please contact the GMR office.
It is not uncommon that changes will occur to your project after the contract has been issued and signed between your institution and the University of Iowa. For example, an employee written into the project may leave your institution in the middle of the project or severe weather may make travel to an outreach event impossible. The first step to making a change is to send the request in writing via email to your project coach; include in your request an estimate of any new expenses required due to the change. Some project changes do not require an official change to a contract, also called a contract amendment, while others do.
- Minor changes, those that do not reflect a significant change to the scope of the project or increase in the budget, approval may be granted by the GMR office upon review of the request.
- Significant changes, including any increase in the total budget, will require additional review and approval by the University of Iowa Sponsored Programs and Grant Accounting, and will result in an amended contract.
Please work with your project coach in the GMR office to navigate any necessary changes to your project.
Projects extensions may be approved in circumstances in which an awardee needs additional time to complete the project beyond the agreed upon funding period (period of performance). To request an extension, please contact your project coach with a description of the barriers and a new timeline for the project. If approval is granted, the GMR office will submit an amendment request form to the University of Iowa Sponsored Programs and Grant Accounting, which will result in an amended contract for the project reflecting the new timeline.