Prior to initiating a subaward through the University of Iowa, the following form(s) must be completed by the awardee. For more information about subawards made through the University of Iowa, please see the Division of Sponsored Programs page.
UI Subaward Initiation Form
This form contains information that must be completed by our awardees prior to initiating a contract. The GMR office will work with awardees to complete this document upon receiving a notice of award.
This form is required for any entities that are not already approved vendors at the University of Iowa.
Period of Performance
The period of performance is the time frame during which the award recipient is expected to complete project work and incur any expenses. The period of performance for all GMR awards begins on May 1st and ends on April 30th of each year. While GMR may make awards prior to May 1st, the contract for the work is not issued until that date and project work should not begin until then. Keep the period of performance in mind when planning a project. If the award recipient runs out of time to complete the project, the GMR may be able to offer a no-cost extension, meaning that the recipient will be given additional time continue the work and complete the final report, but no expenses can be incurred during the extension. If you have questions or concerns regarding the period of performance when planning a project, please email the GMR office.
A subaward is an award provided by a pass-through entity, such as the GMR, to a subrecipient to carry out as part of a Federal award. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subawardee has responsibility for programmatic decision making and exercises judgment throughout the scope of the project.
A budget is an estimate of the costs of a proposed project, including direct costs and F&A costs. Budgets generally consist of an itemized list of expenses, an explanation of the expenses, and a justification of why those expenses are necessary.
Direct costs are the costs of a project that can be clearly identified with that specific project. They include: equipment and supplies, consultant fees, travel costs, etc.
Indirect Costs (or F&A)
Indirect costs, also called Facilities and Administrative costs (F&A), are the costs that cannot be easily charged to a specific project. These include facility maintenance, depreciation, utility costs, sponsored programs administration, and general department administration. Since indirect costs cannot be itemized for projects, they are calculated using a fixed percentage rate. It is common for institutions to have a negotiated indirect cost rate in place, but if not, a 10% Modified Total Direct Cost (MTDC) may be applied. An institution may also choose to waive indirect costs entirely.
DUNS Number (Dun and Bradstreet Number)
A DUNS number is a unique 9-digit number used to identify each physical location of a business and establish that business's credit file. This number helps the University of Iowa to help predict the reliability and/or financial stability of your institution. If you need help finding your institution's DUNS number, your business office, division of sponsored programs, or other equivalent department at your institution can likely provide you with this number. You can also use this webform(link is external) to request your DUNS Number online.
Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:
“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number 1UG4LM012346. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.”