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Technology Improvement Award

Call for Applications (CFAs)

The National Network of Libraries of Medicine, Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM)External Link Indicator, announces the availability of Technology Improvement Awards for the purchase, installation, and/or upgrading of information technologies that enhance access to health information.

The GMR plans to fund up to five awards for up to $4,500 each for the remainder of Option Year 04 (May 2015-April 2016).

If you have questions regarding this award, contact Carol Bean, Technology Coordinator. Applications are not being accepted at this time.

Award recipients will be publicized on the GMR website and/or in The Cornflower, the GMR blog.

A list of Technology Improvement Award Recipients is available.


A Technology Improvement Award may be used to improve knowledge-based information services to health professionals and health care consumers through the application of appropriate technologies; to improve the adequacy of Internet connections in NN/LM GMR libraries; or to introduce National Library of Medicine (NLM) services to a hospital that previously lacked access to these services.


Applications will be accepted from NN/LM GMR Full and Affiliate Members. Membership(s) may be confirmed by entering a ZIP code in the following widget and clicking the go button:

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Suggested Projects

  • Purchasing equipment and/or software to assist library professionals in delivering health information over the Internet, e.g. scanner, Web server.
  • Paying for startup Internet access and/or wiring and installation of new connections.
  • Upgrading or purchasing electronic equipment to enhance library services.
  • New technology that enhances user access to electronic health information.

Technical Application Instructions

Respondents should submit the following documents:

  • Completed Technology Improvement Award Application Word doc
  • Equipment pricing documentation-- either catalog pricing (screenshots, URLs, or other documents are acceptable) or vendor quotes as necessary (see Cost Application Instructions, below)
  • Resumes or CVs for key personnel
  • Letters of support (from administration, IT staff, or other stakeholders as appropriate)

Submit the completed application and supporting documents in Word or PDF format to Include "TI" and your LIBID in the subject line of the email. For lengthy applications, please combine similar documents into one file if possible in order to reduce the number of attachments.

Cost Application Instructions

Total cost must not exceed $4,500.

Funding will be processed on a cost reimbursement basis. This award is not a grant. Line item invoices must be submitted for reimbursement of expenditures. Reimbursement takes an average of four (4) weeks.

Allowable expenses include:

  • Equipment
  • Software and software licenses
  • Supplies
  • Communications and Internet access
  • Training
  • Labor and installation
  • Other Costs

Non-allowable expenses include:

  • Library collections in excess of 5% of the budget
  • Personnel
  • Furniture
  • Food
  • Indirect costs

For IT/Computer Hardware, please include the following as part of your cost proposal/application process:

  • For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
  • For IT/Computer Hardware of $3,000 or more, submit three (3) vendor quotes (preferably valid for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists (Reference: External Link Indicator). Vendor quotes are necessary to determine price reasonable for purchase of over $3,000 or more. The absence of competitive quotes must be documented and justified. An institutional policy that outlines preferred vendor requirements is an example of such documentation.
If Personal Appeal Items PDF file are requested, the following statement must appear in the budget justification:

The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.

Period of Performance

Projects must be completed by April 30, 2016. Questions about the period of performance should be directed to Beth Layton, Associate Director.

Application Review Process

Applications are reviewed by the GMR staff and peer reviewers from the Network. Questions and comments from these review bodies may be sent to the applicant for clarification and revision of the application. The merits of each application will be carefully evaluated, based on responsiveness to the CFA and the thoroughness and feasibility of the technical approach proposed. Applicants must submit information sufficient to evaluate their submissions based on the criteria listed below.

Evaluation Criteria

Proposal describes why the technology is needed and how it will improve access to health information for health professionals and/or consumers. The targeted audience is defined, and the technology choice is justified.
50 points

Methods and timeline are logical and feasible. Proposal includes defined objectives and describes how the chosen technology will meet those objectives.
25 points

Adequate evidence is provided about the qualifications of the personnel and organizational resources available to assure successful completion of the project. Documentation includes resumes, letters of support and equipment quotes.
25 points

Total Possible Points: 100

Reporting Requirements

Final reports are required and will be entered and submitted to the Outreach Application and Online Contract Reports System (OCR) at: Awardees must first create an account before reports can be submitted. Contact your GMR program coordinator for additional information on the OCR and/or to obtain an account for a funded project.

In addition, recipients are encouraged to report on the project experience in The Cornflower, the GMR blog, and agree to allow the NN/LM GMR to republish reports and materials.

Additional Requirements for Funded Projects

The summaries here are included for your convenience. Please follow the links provided to view the full policies.

The Use of Appropriated Funds for Educational (Promotional) Items
Promotional items may not be purchased with GMR funds.

Credit Statement
The awardee must acknowledge NLM's support in any media for this project.

508 Compliance
Any electronic and information technology developed must adhere to Section 508 accessibility requirements.

Publications Resulting from NN/LM Funded Projects
Any final, peer-reviewed manuscripts that arise from this project must be submitted to PubMed Central upon acceptance for publication.

Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials.

Availability of Funding
All awards issued under the NLM Contract with University of Illinois at Chicago are subject to the Government's availability of appropriated funds.

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