Skip all navigation and go to page content
NN/LM Home About GMR | Contact GMR | Feedback |Site Map | Help | Bookmark and Share

Community Engagement Award

Call for Applications (CFAs)

The National Network of Libraries of Medicine, Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM), announces the availability of Community Engagement Awards for network members.

The GMR plans to fund two awards for up to $4,500 in Option Year 04 (May 2015 - April 2016).

If you have questions regarding this award, contact Samanthi Hewakapuge, Consumer Health Coordinator. Email Samanthi or send an email to To contact the GMR by phone, call 1-800-338-7657 and press one (1) for the Regional Network Office. Applications are not being accepted at this time.

Award recipients will be publicized on the GMR website and/or in The Cornflower, the GMR blog. A list of Community Engagement Award Recipients is available.


The purpose of Community Engagement Awards is to support outreach projects that encourage network members to partner with community-based organizations to improve access to biomedical information for unaffiliated and/or underserved populations. Projects may be targeted to health professionals, librarians, or consumers. The award also supports activities aimed at identifying and describing potential outreach populations and/or developing plans for targeted outreach to specific populations or community partners.

Projects should address one or more of the following outreach needs:

  • Training in effective use of health information resources, with an emphasis on NLM databases including PubMed, MedlinePlus, and
  • Strengthening the role of health information professionals and librarians in the delivery of health care
  • Promoting partnerships with community-based organizations to reach specific populations
  • Planning or promoting emergency preparedness, response and recovery in the community or in partnership with community-based organization(s)
  • Utilizing information technology for improving access to biomedical information
  • Conducting a needs assessment of a specific population in anticipation of planning a new or existing outreach program
  • Addressing one or more goals outlined in Healthy People 2020 (http://www.healthypeople.govExternal Link Indicator)

Priority will be given to applications involving outreach to:

  • NLM-identified targeted minority populations, seniors, AIDS/HIV patients, K-12 students, low income and/or inner city communities and rural communities
  • Unaffiliated health care professionals and health information professionals who serve targeted populations identified by NLM


Applications will be accepted from NN/LM GMR Full and Affiliate Members. Membership may be confirmed by entering a ZIP code in the following widget and clicking the go button:

Members directory widget.  Enter a zip code

NN/LM Members Directory


Technical Application Instructions

Respondents should submit the following documents:

  • Completed Community Engagement Award Application Word doc
  • Equipment pricing documentation (see Cost Application Instructions, below)
  • Resumes or CVs for key personnel
  • Letters of support (from administration, IT staff, or other stakeholders as appropriate)

Submit the completed application and supporting documents in Word or PDF format to Include "COMM" and your LIBID in the subject line of the email. For lengthy applications, please combine similar documents into one file if possible in order to reduce the number of attachments.

The GMR staff will respond to your application within two weeks of receipt.

For needs assessment and/or evaluation plans, applicants should follow the guidelines established in Measuring the Difference: Guide to Planning and Evaluating Health Information and the three supplemental booklets, Planning and Evaluating Health Information Outreach Projects 2nd Edition (2013), found on the NN/LM Outreach Evaluation Resource CenterExternal Link Indicator website.

Cost Application Instructions

Total cost must not exceed $4,500.

Funding will be processed on a cost reimbursement basis. This award is not a grant. Line item invoices must be submitted for reimbursement of expenditures. Reimbursement takes an average of four weeks.

Please note: Funds requested to develop print collections of consumer health materials or to purchase access to any commercial electronic health information product may not exceed 5% of the total amount of the project budget.

For IT/Computer Hardware, please include the following as part of your cost proposal/application process:

  • For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
  • For IT/Computer Hardware of $3,000 or more, submit three (3) vendor quotes (preferably valid for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists (Reference: External Link Indicator). Vendor quotes are necessary to determine price reasonable for purchase of over $3,000 or more. The absence of competitive quotes must be documented and justified. An institutional policy that outlines preferred vendor requirements is an example of such documentation.
If Personal Appeal Items PDF file are requested, the following statement must appear in the budget justification:

The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.

Allowable expenses include:

  • Personnel
  • Travel
  • Equipment
  • Supplies
  • Communications
  • Reproduction
  • Exhibit and Training Expenses
  • Other Costs

Non-allowable expenses include:

  • Library collections in excess of 5% of the budget
  • Furniture
  • Food
  • Indirect costs

Definitions and Instructions for Budget Narrative Justification

A narrative justification for each expense category in the budget is required in the online application. Use the following definitions to guide you:

  • Personnel: May include professional and support personnel for the project.
  • Travel: May include air travel, ground transportation, parking, hotel, and meals.
  • Equipment: May include rental or purchase of equipment and software.
  • Supplies: May include paper, pens, software, and display items.
  • Communications: May include postage, parcel and other delivery services, and telephone and Internet access.
  • Reproduction: May include costs for printing/photocopying of project related materials.
  • Other Costs: May include honoraria, exhibit fees, or any other items that do not fit into one of the other lines. Please provide a breakdown of what has been included in this category.

Period of Performance

Projects must be completed by April 30, 2016. Questions about the period of performance should be directed to Beth Layton, Associate Director. Email Beth.

Application Review Process

Applications are reviewed by the GMR staff and members of the Regional Advisory Council. Questions and comments from these review bodies may be sent to the applicant for clarification and revision of the application. The merits of each application will be carefully evaluated, based on responsiveness to the CFA and the thoroughness and feasibility of the technical approach proposed. Applicants must submit information sufficient to evaluate their submissions based on the criteria listed below.

Technical Evaluation Criteria

The following criteria will be used to evaluate applications. The criteria are listed in the order of relative importance with points assigned for evaluation purposes. Applications will be scored against these criteria, so be certain that all criteria have been addressed.

The target population is well-defined and is centered on defined NN/LM priority populations. There is a clear understanding of population characteristics, demographics, and health status. The information needs of the target population, and the barriers as well as available resources, are understood and well described. There is evidence of audience involvement in determining need. Portion of target population to be reached by the project is identified.
40 points

The goals and projected outcomes are reasonable and at least some are sustainable. Process and outcomes-based objectives flow logically from goals. Approach to fulfilling objectives reflects realistic awareness of target community, clearly indicates steps to be accomplished, and is feasible. The budget is reasonable, sufficient to accomplish the project, and well justified. The timeline is reasonable and well thought out. Strategies are presented to monitor outputs, which are measurable units of project activities/services/products/classes, and to assess outcomes, clearly describing what will be measured and how.
40 points

Adequate evidence is provided about the qualifications of the personnel and the organizational resources available to assure likelihood of successful completion of the project. Documentation includes appropriate letters of support and resumes of key personnel.
20 points


Reporting Requirements

Final reports are required and will be entered and submitted to the Outreach Application and Online Contract Reports System (OCR) at: Awardees must first create an account before reports can be submitted. Contact your GMR program coordinator for additional information on the OCR and/or to obtain an account for a funded project.

In addition, recipients are encouraged to report on the project experience in The Cornflower, the GMR blog, and agree to allow the NN/LM GMR to republish reports and materials.

Additional Requirements

The summaries here are included for your convenience. Please follow the links provided to view the full policies.

The Use of Appropriated Funds for Educational (Promotional) Items
Promotional items may not be purchased with GMR funds.

Credit Statement
The awardee must acknowledge NLM's support in any media for this project.

508 Compliance
Any electronic and information technology developed must adhere to Section 508 accessibility requirements.

Publications Resulting from NN/LM Funded Projects
Any final, peer-reviewed manuscripts that arise from this project must be submitted to PubMed Central upon acceptance for publication.

Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials.

Availability of Funding
All awards issued under the NLM Contract with University of Illinois at Chicago are subject to the Government's availability of appropriated funds.

external website This icon designates a link outside the NN/LM GMR Web site and indicates a non-GMR hosted resource.