National Network of Libraries of Medicine
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Emerging Initiatives Award

Description of Award

This award supports member organizations to engage in one or more of the National Library of Medicine (NLM) initiatives: citizen science, embedding health information in library and information science (LIS) programs, substance misuse/opioids, and HIV/AIDS. Additionally, this award meets the aims of the program: 

  • Aim 7: The GMR staff will develop and implement outreach and education programs that reach health professionals in the Region with a focus on underserved health communities and health professionals that work in these medically challenging communities so that easy access to NLM resources can be obtained regardless of location or economic status, throughout the five years of the award.
  • Aim 8: The GMR staff will ensure that all GMR network members have the opportunity to keep current on health sciences information topics and resources such as PubMed so that health professionals receive quality support from GMR Network libraries throughout the five years of the grant.
  • Aim 10: The GMR staff will improve GMR consumer’s understanding of quality health information resources available on the Internet so that they make better informed health care decisions throughout the five years of the award.

The purpose of this award is to support network member organizations to engage in one or more of the following initiatives: citizen science, embedding health information in library and information sciences (LIS) programs, substance misuse/opioids, and HIV/AIDS.


Network members within the Greater Midwest Region (GMR) are eligible to apply. For information on membership and to apply, visit our Members page.

Potential Projects: 
  • Community partnerships to address substance misuse/opioids;
  • Provide a workshop on citizen science for public libraries;
  • Train health care professionals on the availability of NLM and NIH resources for HIV/AIDS;
  • Partner with LIS programs to engage students in consumer health information access.


Funding Period: 
Wednesday, May 1, 2019 to Thursday, April 30, 2020
Up to $10,000
Additional Funding Information: 

This award application is now closed. 
The option to continue a project beyond the funding period may be approved through demonstrated performance, continuing need, and the availability of funds. All awards are made on a cost-reimbursement basis.


Application Deadline: 
Monday, April 1, 2019 - 11:30pm
Application Instructions: 

Applications must be submitted using the online form, linked above. The full application is made available as a Word document for planning purposes, this is to enable applicants to prepare the application prior to submitting it in the online form. The program or event budget must be prepared using the budget spreadsheet, linked above. The budget spreadsheet and copies of current CVs for personnel undertaking the project must be attached to the online application form upon submission. If there are issues with the online application form, please contact the GMR at sends e-mail)

Budget Guidelines

  • Indirect Costs (IDC) or Facilities and Administrative (F&A) apply at applicant institution’s non-research rate, or, if the institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) made available.
  • Food, promotional items and furniture are not allowable expenses. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the Department of Health & Human Services policy.

Evaluation of Proposal

Applications will be reviewed by office staff. Notice of the award will be sent to applicants via email and publicized via the GMR newsletter, website, blog, and social media.

The following criteria are used to evaluate applications: Scale: 1-100

  • Significance (20 points max)
    • The project proposed will support the mission of the NNLM and the aims of the GMR.
  • Evidence of need (5 points max)
    • The need for the project is clearly stated and supported by data, whenever possible.
  • Target population (20 points max)
    • The project targets an underrepresented population or a community in a medically underserved area.
  • Project objectives (20 points max)
    • Objectives for the project are reasonable and clearly listed.
  • Project implementation (15 points max)
    • An implementation plan is provided, including a description of how objectives will be met and a feasible timeline provided.
  • Evaluation plan (10 points max)
    • The evaluation plan is tied to the goals and objectives and describes how the success of the project will be measured and the methods to be used to measure that success. Measures of success are provided for each objective. There is a plan to collect the required information for projects involving training and exhibiting/health fairs. The plan explains how and when the NNLM evaluation forms will be used to collect the information. Refer to the NNLM Evaluation Office’s Evaluation Materials page for more information.
  • Budget (5 points max)
    • The budget is well justified to meet outreach objectives. Consider modifications that could be made to economize without jeopardizing the project.
  • Personnel (5 points max)
    • CV(s) for the individual(s) undertaking the outreach activities are provided. Personnel have the experience and qualifications to successfully complete these activities.

Additional Information

508 Compliance: 

Web-based resources developed for the project should strive to ensure accessibility to the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act.

Reporting Requirements: 

GMR office staff will assist awardees with complying with reporting requirements. These reports are required for this award:

  • A final report must be submitted to the GMR office within 30 calendar days upon completion of the project, but no later than May 15, 2020. The Final Report Form template is available on the GMR website.
  • Activity reports must be submitted before the end of the month following the activity, when applicable. The Activity Report Form(link is external) is available on the GMR website.
  • Exhibit reports must be submitted to the GMR office using the Exhibit Report Form. Reports must be submitted to the GMR office by the end of the month in which the exhibiting activity took place.
  • Award recipients who purchase technology must complete the Technology Report developed by the NNLM Evaluation Office. The report may be completed at any time during the project, but no later than May 15, 2020.
NIH Public Access Policy: 

Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy.

Data Sharing and Development of Training Materials: 

All awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with the GMR Office and the NNLM Training Office (NTO) prior to developing materials.

Publication and Copyrighting: 

Per Section 8.2.1. Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement(link is external), the NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the National Network of Libraries of Medicine. Data developed by awardees and consultants are also subject to this policy.

NIH Acknowledgement: 

Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number 1UG4LM012346. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.”