National Network of Libraries of Medicine
English Arabic Chinese (Simplified) French Hindi Japanese Korean Persian Portuguese Russian Spanish

Emergency Preparedness Award

Description of Award

This award supports the mission of the National Network of Libraries of Medicine, to advance the progress of medicine and improve the public health by providing all U.S. health professionals with equal access to biomedical information and improving the public's access to information to enable them to make informed decisions about their health.

This award meets the Aims of the 2016-2021 proposal, specifically:

  • Aim 4: The GMR staff will strengthen the Network National Emergency Preparedness and Response Plan within the Region in order to limit interruption in access to information throughout the Region and nationally during disasters and other emergencies during the five years of the grant.
  • Aim 5: The GMR staff will increase the number of network members actively and effectively participating in NLM programs and services within the GMR, ensuring that a variety of users have equal access to quality biomedical and health information over the five years of the grant.

The purpose of this award is to develop emergency preparedness training partnerships with state organizations, such as State Libraries and Public Health departments. These state organizations may use funding to provide training to their members within their region.

Training will utilize the Disaster Information Model Curriculum made available by the Disaster Information Management Research Center (DIMRC). These partnerships will increase awareness of disaster-related resources made available by the National Library of Medicine (NLM) and National Institutes of Health (NIH), such as WISER, TOXNET, Disaster Lit ®, PubMed, and MedlinePlus.

An example of this partnership includes a State Library applying to deliver emergency preparedness training to public libraries within the state either through an in-person forum (annual meeting) or via the web.


This award is available to network members within the Greater Midwest Region (GMR). For information on membership and to apply, visit our Members page.


Funding Period: 
Monday, May 1, 2017 to Monday, April 30, 2018
Up to $5,000
Additional Funding Information: 
  • We encourage institutions to waive Indirect Costs (IDC) or Facilities and Administrative (F&A) whenever possible. If not waived, IDC or F&A apply at your institution’s non-research rate, or, if your institution has no negotiate rate, a 10% Modified Total Direct Cost (MTDC) rate will apply.
  • Food, promotional items and furniture are not allowable expenses. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the U.S. Department of Health and Human Services policy.


Application Instructions: 

Prepare your application using the Microsoft Word form provided above and email the finished application, along with any accompanying documents, to Please include the award title in the subject line of your email.

For assistance with applying, contact the GMR office. Additional information is available in the Grants and Proposal Writing course online.

Additional attachments to the application form include:

Evaluation of Proposal

All applications will be reviewed by GMR office staff and members of work groups established for this purpose. Notification of the award will be distributed to applicants via email and distributed to the public via the GMR LISTSERV®, the GMR website, and social media.

The following criteria are used to evaluate applications:


Criteria Points     
Project Implementation
An implementation plan is provided, including a clear description of how the three primary objectives will be met and a feasible timeline for meeting objectives.
Evaluation Plan
The evaluation plan is tied to the goals and objectives and describes how the success of the project will be measured and the methods to be used to measure that success. Measures of success are provided for each objective. There is a plan to collect the required information for projects involving training and exhibiting/health fairs. The plan explains how and when the NNLM forms will be used to collect the information. Refer to the NNLM Evaluation Materials page for the type of information required to be submitted.
The budget is well justified to meet outreach objectives. Consider modifications that could be made to economize without jeopardizing the project.
CV(s) for the individual(s) undertaking the training activities are provided. Personnel have the experience and qualifications to successfully complete these activities. Letters of support from public library/libraries or public library organization(s) withing the applicant's state are provided.

Additional Information

508 Compliance: 

Web-based resources developed for the project should strive to ensure accessibility to the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act.

Reporting Requirements: 

Reporting and Evaluation
GMR office staff will assist awardees with complying with reporting requirements. These reports are required for outreach awards:

  • A final report outline will be sent to awardees to complete within 30 calendar days upon completion of the award, but no later than May 15, 2018.
  • Activity reports will be submitted to the GMR Office using this survey on or before the last day of each month following the end of the activity, when applicable. For questions about completing the survey, please contact the GMR office.
  • Exhibit reports must be submitted to the GMR office using the Exhibit Data Collection Form (sometimes referred to as a "tally sheet"). Report forms must be submitted to the GMR office by the end of the month in which the exhibiting activity took place. Please email your completed form to the GMR office.

Curriculum Vitae:
Copies of current CVs for personnel undertaking the project must be included with the application.

Letters of Support:
Letters of support from public library/libraries or public library organization(s) within the applicant’s state must be included with the application.

NIH Public Access Policy: 

Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy.

Data Sharing and Development of Training Materials: 

All awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with the GMR Office and the NNLM Training Office (NTO) prior to developing materials.

Publication and Copyrighting: 

Per Section 8.2.1.- Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement, the NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the National Network of Libraries of Medicine. Data developed by a subawardees and consultants are also subject to this policy.

NIH Acknowledgement: 

Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number 1UG4LM012346-01. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.”