Skip all navigation and go to page content
NN/LM Home About GMR | Contact GMR | Feedback |Site Map | Help | Bookmark and Share

Community College Library Award

Call for Applications (CFAs)

The National Network of Libraries of Medicine, Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM)External Link Indicator, announces the availability of Community College Library Awards for network members.

The GMR plans to fund two awards for up to $4,500 each in Option Year 4 (May 2015-April 2016). If you have questions regarding this award, contact Irene Williams, Network Services Coordinator. Email the GMR or send an email to To contact the GMR by phone, call 1-800-338-7657 and press one (1) for the Regional Network Office. Applications are not being accepted at this time.

Award recipients will be publicized on the GMR website and/or in The Cornflower, the GMR blog. No projects have been funded to date.


The purpose of the Community College Library Award is to encourage Community College member librarians to promote the products and services of the National Library of Medicine (NLM) and to improve access to health information for students, faculty, and staff. Strengthening the role of the librarian in introducing and delivering health information within Community College would be a desirable component of any project.

Examples of potential projects

  • Provide training for Community College librarians to enable them to use NLM and other health information resources effectively in their work environment, e.g. for answering reference questions or advising faculty on curriculum resources.
  • Enable librarians to provide health information instruction for students, including creative uses of information technologies to improve student access to health information.
  • Underwrite the expenses for hosting a professional development workshop with an emphasis on National Library of Medicine (NLM) databases including PubMed, MedlinePlus, and
  • Assist faculty with incorporating the use of NLM and other electronic health resources into the curriculum
  • Promote NLM Resources at a Community College Health Fair.


Applications will be accepted from NN/LM GMR Full and Affiliate Members. Membership(s) may be confirmed by entering a ZIP code in the following widget and clicking the go button:

Members directory widget.  Enter a zip code

NN/LM Members Directory


Technical Application Instructions

Respondents should submit the following documents:

  • Completed Community College Library Award Application Word doc
  • Equipment pricing documentation (if necessary)
  • Resumes or CVs for key personnel
  • Letters of support (from administration, IT staff, or other stakeholders as appropriate)

Submit the completed application and supporting documents in Word or PDF format to Include "CCL" and your LIBID in the subject line of the email. For lengthy applications, please combine similar documents into one file if possible in order to reduce the number of attachments.

The GMR staff will respond to your application within two weeks of receipt.

For needs assessment and/or evaluation plans, applicants should follow the guidelines established in Measuring the Difference: Guide to Planning and Evaluating Health Information and the three supplemental booklets, Planning and Evaluating Health Information Outreach Projects 2nd Edition (2013), found on the NN/LM Outreach Evaluation Resource CenterExternal Link Indicator website.

Cost Application Instructions

Total cost must not exceed $4,500.

Funding will be processed on a cost reimbursement basis. This award is not a grant. Line item invoices must be submitted for reimbursement of expenditures. Reimbursement takes an average of four (4) weeks.

Please note: Funds requested to develop print collections of health materials or to purchase access to any commercial electronic health information product may not exceed 5% of the total amount of the project budget.

Allowable expenses include:

  • Personnel
  • Travel
  • Equipment
  • Supplies
  • Communications
  • Reproduction
  • Exhibit and Training Expenses
  • Other Costs

Non-allowable expenses include:

  • Library collections in excess of 5% of the budget
  • Furniture
  • Food
  • Indirect costs
  • Promotional materials (see HHS policyExternal Link Indicator)

Definitions and Instructions for Budget Narrative Justification

A narrative justification for each expense category in the budget is required in the online application. Use the following definitions to guide you:

  • Personnel: May include professional and support personnel for the project.
  • Travel: May include air travel, ground transportation, parking, hotel, and meals.
  • Equipment: May include rental or purchase of equipment and software.
  • Supplies: May include paper, pens, other small expendable items.
  • Communications: May include postage, parcel and other delivery services, and telephone and Internet access.
  • Reproduction: May include costs for printing/photocopying of project related materials.
  • Other Costs: May include honoraria, exhibit fees, or any other items that do not fit into one of the other lines. Please provide a breakdown of what has been included in this category.

For IT/Computer Hardware, please include the following as part of your cost proposal/application process:

  • For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
  • For IT/Computer Hardware of $3,000 or more, submit three (3) vendor quotes (preferably valid for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists (Reference: External Link Indicator). Vendor quotes are necessary to determine price reasonable for purchase of over $3,000 or more. The absence of competitive quotes must be documented and justified. An institutional policy that outlines preferred vendor requirements is an example of such documentation.
If Personal Appeal Items PDF file are requested, the following statement must appear in the budget justification:

The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.

Period of Performance

Projects must be completed by April 30, 2016. Questions about the period of performance should be directed to Beth Layton, Associate Director. Email Beth.

Application Review Process

Applications are reviewed by the GMR staff using the criteria below. Following the review, questions and comments may be sent to the applicant for clarification and revision of the application. The merits of each application will be carefully evaluated, based on responsiveness to the CFA and the thoroughness and feasibility of the technical approach proposed. Applicants must submit information sufficient to evaluate their submissions based on the criteria listed below.

Evaluation Criteria

The proposal includes a problem statement that explains the need for the project. The statement of need is described in sufficient detail for reviewers to understand the reason for the project and the framework within which the project will be conducted. The project itself is well-described, including the scope and overall purpose of the project. The proposal describes how the project will resolve the stated problem or otherwise address the stated need.
30 points

The goals and projected outcomes are reasonable and at least some are sustainable. Specific objectives flow logically from goals, and are measurable, achievable, results-oriented and time-bound. The methods, approaches, and activities proposed to achieve the objectives explain what and how the project will be accomplished. The budget is reasonable, sufficient to accomplish the project, and well justified. The timeline is reasonable and well thought out. Strategies are presented to monitor outputs, and measure outcomes of the project
40 points

Adequate evidence is provided about the qualifications of the personnel and the organizational resources available to assure likelihood of successful completion of the project. Documentation includes a letter of support from an administrative officer of the institution and other appropriate letters of support as needed. If technology is being purchased, a letter of support from the person in charge of supporting technology for the applicant’s institution is included. Resumes of project leader and key project personnel are included.
30 points

Total Possible Points: 100

Reporting Requirements

Final reports are required and will be entered and submitted to the Outreach Application and Online Contract Reports System (OCR) at: Awardees must first create an account before reports can be submitted. Contact your GMR program coordinator for additional information on the OCR and/or to obtain an account for a funded project.

In addition, recipients are encouraged to report on the project experience in The Cornflower, the GMR blog, and agree to allow the NN/LM GMR to republish reports and materials.

Additional Requirements for Funded Projects

The summaries here are included for your convenience. Please follow the links provided to view the full policies.

The Use of Appropriated Funds for Educational (Promotional) Items
Promotional items may not be purchased with GMR funds.

Credit Statement
The awardee must acknowledge NLM's support in any media for this project.

508 Compliance
Any electronic and information technology developed must adhere to Section 508 accessibility requirements.

Publications Resulting from NN/LM Funded Projects
Any final, peer-reviewed manuscripts that arise from this project must be submitted to PubMed Central upon acceptance for publication.

Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials.

Availability of Funding
All awards issued under the NLM Contract with University of Illinois at Chicago are subject to the Government's availability of appropriated funds.

external website This icon designates a link outside the NN/LM GMR Web site and indicates a non-GMR hosted resource.