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Archive for the ‘Preparedness’ Category

Planning For the Next Service Disruption

Tuesday, November 6th, 2012

Click on this URL ( and then click on the link to the Service Continuity PReP above the photograph.  It will download in Word format to facilitate customization.

Highest State of Readiness

Thursday, December 29th, 2011

Here are the elements that would be in place at a library that exhibits the highest state of readiness.  The list is based on our experience along with information we provide in our training program.  It’s likely that very few libraries, if any, have achieved this state, but it provides a bar for all of us to aim for.  As we move into the new year, we will be searching for and highlighting any library that has achieved this esteemed status.Comprehensive Disaster Plan updated at least once a year

  1. Comprehensive Disaster Plan updated at least once a year
  2. Response station that includes posted response procedures and ready access to tools (e.g., flashlights, first aid kit, bullhorn, plastic, battery operated radio, etc.) for handling an emergency
  3. One-page Service Continuity Pocket Response Plan (PReP) updated at least quarterly
  4. Shelter-in-place location
  5. Communication plan that incorporates redundancy of means of communication (such as what to do if cell phones don’t work) and procedures for updating  website, Facebook page, and/or Twitter
  6. Service continuity team
  7. At least one scheduled evacuation drill per year
  8. At least one table-top exercise per year
  9. Library and/or librarians integrated into parent institution’s disaster plan
  10. Core print textbooks/materials identified and labeled or shelved together
  11. Servers with core online resources on unlimited emergency power
  12. Mutual Aid Agreements with other libraries or networks for delivery of core services
  13. Prioritized recovery list of all valuable and hard to replace materials
  14. Partnership (contract not required) with commercial salvage and recovery company (e.g., Belfor, BMS, Munters)
  15. 72-hour emergency kits at the homes of all members of service continuity team

New Feature: Virtual 10-Step Approach to Service Continuity Planning

Wednesday, December 28th, 2011

We now have a virtual 10-Step program!  The program, under 16 minutes, is broken down into an introduction and 10 individual steps, so it can be worked on as time permits.  In between some of the steps are assignments that, when completed, will greatly improve the readiness capabilities of your library.  Please feel free to offer your comments or suggestions.

Click on this URL and then look below the photographs:

For a taste of the program, here is the Introduction:




72-Hour Emergency Preparedness Kit & Plan

Wednesday, November 16th, 2011

This year we are emphasizing the importance of having a 72-hour kit & plan for all library staff who are part of a service continuity team, because without a plan, staff are more likely to be focused on their needs, or their family’s needs, and not be able to take part in assuring that the library’s core resources and services remain available to your community following a disaster.  Earlier this week, I sent a message to our local American Red Cross (ARC) chapter about 72-hour preparedness training opportunities.  Here are some of the ARC resources referred to me by Mike Peoples, Preparedness Officer:

  • Community Disaster Education (CDE) courses through any local chapter.  Our CDE training isn’t really based on a pre-disaster count-down as much as the training being centered around working towards being prepared “whenever” a disaster occurs…the training includes discussion of the importance of making a family (or business) communication plan (so that family members have “designated rally points” when something goes wrong – either around the home, community, or wider world.   The training consists of a “series” of topics ranging from generic preparedness to event specific topics such as tornados, spring/winter storms, floods, hurricanes, home fires, wild fires, earthquakes, etc.
  • The “home page” for preparedness information can be found by clicking here.
  • If there are groups of folks (based on age, location, employment, etc.), someone from that group can contact their local chapter for additional information as well as to set up an actual CDE seminar based on the group’s interest (we’ve done them for businesses, seniors, boy scouts, schools, etc.!)
Here’s a video called “Let’s Make a Kit,” featuring Jamie Lee Curtis, an ARC volunteer: