Checklist for CME Events
Before the event:
____ Instructors must submit a signed copy of the conflict of interest disclosure form to the RML at least two weeks before the date of the CME event.
____ Instructors must rely on the approved publicity content for any brochures, posters or emails announcing the event.
____ If using a registration form, instructors should consider adapting the attached registration form to capture participants' contact information, professional degree and month/day of birth - data required for CME credit.
At the start of the event:
____ At the beginning of the event, instructors should distribute the evaluations with the speaker's disclosure paragraph at the bottom of the first page. This is the mechanism that ensures participants are made aware of any financial relationships the speaker may have with any commercial products mentioned during the event. Participants' contact information, professional degree and month/day of birth are also captured on the evaluation form's cover page. Participants may be instructed to separate the completed cover page from the completed evaluation form at the end of the session to ensure anonymity of responses.
____ Instructors may administer the baseline data questionnaire, but it is not required for CME credit.
After the event:
____ Instructors may distribute certificates. The certificates must include the two paragraphs at the bottom of the sample certificates.
____ Instructors will prepare the required post-event documentation and send it to the RML office for review.
____ The RML office will conduct the initial review of the documentation. The RML office must obtain any missing documentation from the instructor before the documentation can be forwarded to the NN/LM National Network Office. The RML office is responsible for contacting the instructor if any of the following are missing:
____ A cover letter from the instructor identifying all attachments.
____ A sample of the publicity used to advertise the event. Note that any publicity used must be consistent with the approved content.
____ A copy of the final agenda or course outline with all speakers identified.
____ A typed list of participants with professional degree, title, organization, street address, telephone number, email address and month/day of birth.
____ Summary evaluation form. Instructors should rely on the attached summary evaluation form to summarize the evaluation data.
____ A sample of the evaluation. This sample will serve as evidence that participants were informed in writing of any financial relationship the speaker might have with a commercial product mentioned during the event. Note that it is not necessary for all the completed evaluations to be submitted - only the summary form and a sample.
____ The RML office will forward documentation of events to the NN/LM National Network Office after ensuring that all the required materials are included.
____ Each year the RML office will sign a letter of agreement describing the support given to CME events in terms of coordination, oversight and review of post-event documentation.
