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Emergency Preparedness & Disaster Recovery Resources for the Southeastern/Atlantic Region

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To help mitigate the impact of disasters on healthcare providers and their patients, the National Network of Libraries of Medicine (NN/LM) has developed and oversees an emergency preparedness and response plan to help Network members maintain their information services in the event of a disaster.

1-800-DEV-ROKS (1-800-338-7657) is the toll-free NN/LM Emergency Assistance Number and will connect you to the Southeastern/Atlantic Regional Medical Library. Call this number whenever disaster strikes and your local resources/plans are unable to keep your core services available, so we can help implement the response plan!

NLM Resources

NN/LM Emergency Preparedness & Response Toolkit

  • NN/LM Emergency Preparedness and Response Toolkit - The primary mission for this toolkit is to promote disaster planning in health sciences library and to serve as a disaster planning resource for local communities and the nation.
  • NN/LM Emergency Preparedness Committee/State Coordinators. - A standing committee of the NN/LM SE/A regional advisory structure. The committee is comprised of a representative from each state in the region, with one person serving as chair and one member serving on the RAC Oversight Committee. Also each person serving on this committee assumes the role of state coordinator(s) for their home state.
  • NN/LM Emergency Preparedness and Response Plan for Network Members pdf icon - To help mitigate the impact of disasters on healthcare providers and their patients, the NN/LM has developed and oversees this emergency preparedness and response plan to help Network members maintain their information services in the event of a disaster.

State Resources

Each of our state pages has specific information about emergency resources in that state.

Additional Materials

Disaster Plan Templates/Samples

  • dPlan is perfect for small and medium-sized institutions that do not have in-house preservation staff. dPlan is also valuable for large library systems or museum campuses that need to develop separate but related plans for multiple buildings, locations, or branches.” (Northeast Document Conservation Center)
  • Pocket Response Plan (PReP)™- an accompaniment to a disaster plan, “The Pocket Response Plan (PReP)™ is a concise document for recording essential information needed by staff in case of a disaster. Every person having a response-related assignment should carry a PReP with them at all times. The PReP is one component of CoSA’s Framework for Emergency Preparedness.” (Council of State Archivists)
    • Pocket Response Plan (PReP)™ - This is Word document and it has been adapted for individuals and families (this documents is for print purposes only and is not Section 508 compliant)
    • Pocket Response Plan (PReP)™ - This is a PDF document and it has been adapted for individuals and families (this document is for print purposes only and is not Section 508 compliant)

What You Can Do

The effectiveness of the plan depends on the participation of a range of players, from individual Network members, through the eight Regional Medical Library (RML) offices, to the National Library of Medicine (NLM). The structure is designed to provide a game plan that starts with preparedness and continues through emergency response.

Initially, the plan will focus on hospital and academic medical center libraries to assist them to develop emergency response/disaster plans suitable to their environments. The RML will also facilitate having Network member libraries establish back-up relationships with libraries who can help maintain services during a disaster. Participating libraries are strongly encouraged to develop a Memorandum of Understanding with their back-up library that specifies what services will be provided and how the relationship will function.

Emergency response planning presents a strategy for communicating among Network members and the RML office before and during and emergency. There are strategies for providing essential services among Network members (based on the preparedness plans), as well as assigning responsibility for follow-up and reporting of each incident or emergency.

Resources that support all aspects of this plan are linked from the Emergency Preparedness and Response Toolkit.

Misc. Resources

Training Opportunities

  • Lyrasis
    Disaster Preparedness
    - This one-day class will provide the training necessary to plan, organize and execute a disaster plan and a salvage operation.
    Hurricane Preparedness (Live Online) - Using lessons learned by institutions that have faced a region-wide disaster, this class examines the specifics of hurricane readiness.
  • Community Emergency Response Teams (CERT) Training
    The Community Emergency Response Team (CERT) Program educates people about disaster preparedness for hazards that may impact their area and trains them in basic disaster response skills.

If you have any resources that you think should be added to this page, please let us know.

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