Inside this issue of SEA Currents It's a Disaster! (...Plan, that is) New NIH Public Access Policy Just for the Fun(ding)! Janet Fisher Retires from ETSU Department of Learning Resources New "Health Department" DOCLINE Group Your Vocabulary for August - Su Vocabulario para Agosto Information Rx Update Semi-annual Health Literacy Roundup Summary of 2005 MLA Linkout Meeting What's New at NLM, NN/LM and Their Partners? In every issue: Table of Contents for the NLM Technical Bulletin Upcoming Events August - November 2005 Publication Information

This is an archived copy of the July/August 2005 issue of SEA Currents. Document content is not current. Links may be broken. SEA Currents Volume 23, Number 3 -- July/August 2005 SEA Currents is a bimonthly publication of the Southeastern/Atlantic Region of the National Network of Libraries of Medicine. It's a Disaster! (...Plan, that is): Creating a Disaster Plan for Your Library Doesn't Have to Be a Disaster! by Susan Yowell, Circulation Supervisor, Claude Moore Health Sciences Library University of Virginia Health System, ssy2n@virginia.edu We're living in a world in which we need to be prepared for calamitous events, whether naturally occurring ones like hurricanes, or manmade ones, such as acts of terrorism. Creating a disaster plan may be a precaution on your part, or it may have been mandated by an authority in your organization. In either case, it can be an opportunity for learning more about your library and the environment in which you work every day, as well as preparing your staff to handle emergencies effectively. In April 2004, our Library, along with all the other departments in our Health System, received a directive from our Dean's office to prepare a disaster plan. It contained specific documents that were to be filled out and sent in to be placed on file. In the course of preparing these documents, we found that much of our information was outdated, including our "Emergency Response" procedures, which had been in place with only minor revisions for many years. Our Library’s Associate Director convened a "disaster committee" to formulate our new plan. The committee decided to broaden the scope of the mandate to combine the required emergency information with our existing, staff-oriented emergency response training. We also wished to document some procedures that had never been written down, or which had not been available electronically. Our goal was to produce a manual that would provide, in one place, documentation of all contact information, procedures for emergency situations, instructions for prevention, preparedness, recovery, reporting, and all supporting documentation from Library departments. The document we used originally as a guideline for formulating our plan was the SoliNET Preservation Services Leaflet, "Contents of a Disaster Plan" http://www.solinet.net/preservation/leaflets/leaflets_templ.cfm?doc_id=116 . The SoliNET plan addressed the needs of preserving the library's collections in a two-part format. Part one, or the Body of the plan, would contain general information about the plan, communication information, and emergency procedures. The second part, the Appendix, would contain all supporting documentation. This would include information to facilitate recovery efforts, such as copies of paper forms, accounting information, insurance information, and other documentation that might be needed in rescuing and salvaging a collection. While the SoliNET plan's structure addressed the needs that would arise in the event of a disaster affecting the library's building and collections, it was not designed to specify emergency procedures for staff and visitors that might be in the building at the time of a disaster, or whose work and/or research might be affected if the building were damaged in a way that prevented occupancy. Enlisting the help of Google, we looked at the disaster preparedness documents for many other institutions, and found that in most places, emergency responses for people and for the collection and the facility were separate documents. However, we did finally strike gold when we found a paper that was presented by Dr. Jan Lyall at a conference in Nairobi, Kenya in June of 1993. ("Disaster Planning for Libraries and Archives: Understanding the Essential Issues", written and presented by Dr. Jan Lyall, Director, National Preservation Office for the Pan-African Conference on the Preservation and Conservation of Library and Archival Materials, Nairobi, Kenya: 21-25 June 1993 (published in the Proceedings of the Pan-African conference on the preservation and conservation of library and archival materials, Nairobi, Kenya: 21-25 June 1993, IFLA, ISBN 90-70916-51-7, p. 103-112), http://www.nla.gov.au/nla/staffpaper/lyall1.html Dr. Lyall's plan set out a method for developing a comprehensive disaster plan, from risk analysis to recovery, for personnel, collections, records, the building, and equipment. Dr. Lyall commented that "with the implementation of a satisfactory plan, day-to-day disasters cease to be disaster: they become minor incidents." We began by listing all of the disastrous events we could envision for our library, and placing them into categories by degree of impact and probability of occurrence. We decided to establish our categories by number, as recommended in the Lyall plan, but we changed the numbering system so that the impact of the events increases from lower to higher number, similar to the way in which hurricanes are categorized in the U.S. Thus, Category 1 became "Low Effect, Low Probability," Category 2 is "Low Effect, High Probability," Category 3 is "High Effect, Low Probability," and Category 4 is "High Effect, High Probability." Fortunately for us, we did not find any possibilities that would have been assigned to Category 4. As we began writing the emergency procedures for the events, we also requested supporting documentation from other Library departments, such as contact information both for the Library's staff, and for the larger organization of which we are a part. Thus the body of the plan and the appendix began to develop at the same time, and we were able to draw together all the pieces of the Disaster Plan puzzle just after the first of the year. Once we had a draft ready, our Director, Associate Director and Administrative Services Manager proofread the entire document, and we made corrections and adjustments as necessary. We had the document printed commercially with tabs inserted, then put together binders for our management staff as well as our service desks. Via a PowerPoint presentation, we introduced Library faculty to the new plan, and let them know that all staff would receive training within about six weeks. Following this introduction, we began scheduling meetings with each department, and met with them for a review of the manual, so that everyone would be familiar with the basic structure as well as some specific procedures for which we are all responsible, such as evacuating the building. As a result of this project, we have realized many benefits besides the primary goal, which was to have disaster procedures in place. For instance, there were several documents that had never been available electronically and were being maintained on paper. We scanned these (such as floor plans, derived from the architect's drawings) and saved them in the Disaster Plan folder on our server. We used PhotoShop to mark these plans in order to show where fire extinguishers and fire alarms are located. We had not had a map of our evacuation routes, so we used a map of our Health System from the University's web site, copied the portion we needed, and marked it up in PowerPoint to show where we would gather on the Hospital grounds after an evacuation. By creating a Disaster Plan on our Library's staff server, the heads of Library departments were able to provide their emergency procedures by saving them directly into their folders within the Disaster Plan folder, so for the first time, instructions for maintaining our essential services in the event of a disastrous event are all located in one place, both electronically and on paper. So, for instance, if our area is visited by a large snowfall, which almost paralyzes it due to the rarity of the event, any staff who are able to get to the Library will have instructions for opening the Library, or for handling a patient-care request that comes into the ILL department. We talked with department heads to determine what, if any, work-related software might be made available to staff for their home computers, and many were able to determine that in the event of a major disaster, much work could be conducted from outside the Library, from Reference interviews and literature searches to services that require more proprietary software such as ILLiad. Proxy accounts to enable access to certain databases were established, and each department identified key personnel and procedures to ensure uninterrupted essential services to our patrons in an emergency. Another benefit was that we were required to make a complete list of all supplies we would need in order to begin recovery from a disaster. We found that we needed to order many items, including an emergency radio (for use in the event of a "Biological Agent Contamination" or "Chemical Spill, Hazardous/Toxic Material Contamination" event, during which we would not be able to evacuate the building). We also ordered small crates of basic emergency supplies for each floor of the building and placed them in areas accessible to all staff, as well as larger quantities of supplies such as plastic sheeting and paper towels. Part of the Introduction to the plan provides a review structure and preparedness checklist that is to be undertaken once each quarter throughout the year. We will review and update the body of the plan each quarter, and department heads will review their emergency procedures and send updates. We had 30 copies of the plan printed, two copies each for the members of our management group and departments heads-one office copy and one for off site use, one copy for each service desk, one copy for each department without a service desk, and one copy for each supervisor, to be kept off-site. As updates are made, new pages will be distributed, and each person who is responsible for a binder will replace or add pages as necessary. We are realizing that the Disaster Plan will always be a work in progress, as procedures change and new risk situations are identified. We began making revisions almost as soon as the plan was " published," and we foresee the maintenance of the plan being a major element of one staff position. However daunting it may seem to develop and maintain a Disaster Plan for your library, the reward of having emergency "operating instructions" in place and easily accessible for your organization makes putting the puzzle together well worth the effort required.

New NIH Public Access Policy

by Pat Thibodeau, Associate Dean for Library Services, Duke University Medical Center,used with permission
(First published in the Duke University Medical Center Library News, June 2005 issue, http://www.mclibrary.duke.edu/about/news/newsletter.html)

The National Institutes of Health (NIH) released its Public Access policy (http://www.nih.gov/about/publicaccess) in February, 2005, and launched its system for submitting articles reporting on NIH-funded research in May. Below are some of the highlights of the policy and implementation procedures.

The Basics

• NIH strongly encourages submission of NIH-funded research articles for deposit in PubMedCentral ®.
• Participation is optional, not required.
• Author’s version of the final manuscript and all edits, figures, tables, and supplemental materials should be deposited.
• Authors must indicate release dates when submissions are made to PubMedCentral.
• Public release dates should be as soon as possible and within 12 months of publication of the article.
• Publishers may submit their versions of the articles in place of the authors’ versions.

Roles of libraries

• Make authors/researchers aware of the NIH Public Access Policy and resource materials
• Email the links, send out a letter and post information on your Web site
• Work with your research administrators on the institutional response to the policy
• Send out updates as changes occur
• Forward authors’ concerns to the Public Access Working Group – the medical library representative is Pat Thibodeau (thibo001@mc.duke.edu)
• Provide advice and information to your authors
• Write a newsletter article
• Submit manuscripts on behalf of your authors through MyNCBI
• Make authors aware of publishers policies regarding public access and deposit of articles in NIH

Key Points for Authors and Researchers

• Be sure to request or negotiate a release date with the publisher.
• Make sure your publisher’s contract states that you have the right to deposit your manuscript in PubMedCentral since publishers’ contract terms can block submissions. Ask for changes in the contract if necessary.
• Use the recommended contract wording suggested by:
  NIH: http://www.nih.gov/about/publicaccess/publicaccess_imp.htm
  SPARC’s Author’s Addendum: http://www.arl.org/sparc/author/docs/AuthorsAddendum2_1.pdf.
• Before negotiating with the publisher, check on when the journal usually becomes free to the public. If articles are freely available in six months, for example, you should be able to release your version within six months or sooner.
• To find a publisher’s policies, you can visit the journal’s Website or link to it through the Library’s e-journal page (http://www.mclibrary.duke.edu/find/ejournals). The SHERPA Website also provides policy information for a number of publishers (http://www.sherpa.ac.uk/romeo.php?all=yes).
• The publisher’s version can be used to replace your version. Ask your publisher if this is possible!

Why You Should Participate

• Fulfills some of the NIH grant reporting requirements
• Provides scientists and the public with free and faster access to research results
• Gives your research higher visibility
• Increases the likelihood of citations to your work
• Ensures permanent worldwide access to your work through PubMedCentral’s archive

How To Participate

• Create an author’s version of the article by making all the final edits to the manuscript submitted to or provided by the publisher.
• Gather together all the files for tables, figures and other accompanying materials.
• Note that common file types (Word, WordPerfect, Excel, PDF, Powerpoint, etc.) will be accepted by the system.
• Make sure you have the grant number.
• Go to the NIHMS system http://www.nihms.nih.gov
• Select eRA Commons [http://commons.era.nih.gov/commons/]
  Note: As of July 6, check with your library to see if they offer a submission service.
• Select a release date – see "Key Points for Authors and Researchers."
• Submit your files!
• Confirm that all the materials are complete (all files are attached).
• The system automatically generates an XML formatted version of the manuscript (this may take a week or two).
• The Principal Investigator (PI) is sent an email with the final version of the authors manuscript.
• The PI confirms that the manuscript is ready for release.
• The article appears in PubMedCentral according to the chosen release date (the number of months after publication that you indicated).
• The citation in PubMed ® (the MEDLINE® search interface) links to both the publisher’s version and to the author’s version.
• If the journal is already in PubMedCentral (e.g. PNAS), the publisher's version will replace yours.
• Your article is now free to the public!

Just for the Fun(ding) of it!

by Christian Miller, Public Services Librarian, Scientific Library, National Cancer Institute-Frederick

Futuro Magnifico was to be my first Medical Library Association annual meeting. I knew that I wanted to get the absolute most out of it. So, I decided that I would enroll in as many continuing education classes as possible. I recognized that I would need additional funding in order to attend and learn. I searched around for organizations that might be willing to finance professional development and found a perfect fit: the NN/LM® Southeastern Atlantic Region office’s Professional Development Awards.

After determining that I worked in a Primary Access library, I decided to apply for assistance in funding expenses to take a consumer health class. One stipulation of the award is that it can not be used for registration or travel related to MLA, but expenses related to continuing education classes at MLA such as hotel, meals and class registration are acceptable.

The application was quick and easy, requiring less than one hour for filling out the required web form. Even more surprising than the ease of the application was the quick turnaround of the decision. Within a day Janice Kelly notified me that my request had been approved! I was then put in touch with Colette Becker, who coordinated the disbursement of the money.

The only difficulty came ten days before I was scheduled to leave for the conference when MLA cancelled the class. Nervously I emailed Janice, wondering what I would be able to do now. Once again she was the picture of professionalism, explaining that these things sometimes happen and that they are beyond control and that I could easily transfer the registration to another class without having to re-justify the funding. I made the change and that is how I got funding to take “Molecular and Genetic Bases of Cancer” at MLA.

The class itself was excellent. The instructor, Dr. Michele Tennant, did a great job of breaking down difficult concepts in molecular biology and genetics, allowing me to gain a greater understanding of those fields. The end result was by no means simplistic, though, for the subjects were covered in surprising depth in the limited time available. The mastery of terminology alone would have been enough to greatly improve my searching skills, yet a great number of helpful resources were also covered. I feel I have a great many opportunities now to utilize the knowledge gained both with the researchers here as well as with my consumer health patrons.

I encourage all those that are interested in a professional development activity to look into the NN/LM SE/As Professional Development Awards program. I am certain that you will find the process painless, the staff supportive and helpful and that you will benefit greatly from the opportunity to expand your knowledge in the profession.

For more information on the Professional Development Award for Primary Access Library Staff Award, please go to: http://nnlm.gov/sea/outreach/rfqs/2005/profdevaward.html

Janet Fisher Retires from East Tennessee State University’s James H. Quillen College of Medicine, Department of Learning Resources

ETSU press release

The Department of Learning Resources of the James H. Quillen College of Medicine of East Tennessee State University announced the retirement of Janet S. Fisher, June 30, 2005. Janet came to ETSU in 1975 as Assistant Director of the Library at the newly established College of Medicine at East Tennessee State University. In 1978 she became Assistant Dean for Learning Resources/ Director of the Medical Library and she continued in that position for twenty years. Since 1999 she has served as the Library’s Director for Development and Outreach. She is a Distinguished Member Emeritus of the Academy of Health Information Professionals.

Janet received the Master of Library Science degree from Florida State University in 1966. Before she came to ETSU, she was employed by the medical libraries of Bowman Gray School of Medicine, Winston - Salem, NC; University of Maryland, Baltimore, MD; and University of Utah, Salt Lake City, UT.

Janet’s many professional activities include chairmanship of numerous committees of the Medical Library Association (MLA). She also served on the Section Council and on the Board of Directors of MLA. Additionally, she has been Chair of the Southern Chapter of the Medical Library Association and has served on a number of committees within the Southern Chapter. Locally, Janet held a wide range of professional positions, including service as President of the Tennessee Library Association.

At ETSU, Janet served on the Faculty Senate, College of Medicine Faculty Advisory Council, Dean's Council, ETSU Reentry Scholarship Coordinating Committee, Wesley Foundation Board, and University Libraries Advisory Committee.

The faculty and staff of the Quillen College of Medicine Library offered warm congratulations to Janet upon her retirement and expressed their sincere appreciation to her for 30 wonderful years as a colleague and friend.

New Health Department DOCLINE Group

by Melissa Rethlefsen, Minnesota Department of Health, RN Barr Library, melissa.rethlefsen@health.state.mn.us, used with permission. First published in the PH/HA News, Summer 2005, p. 18. http://phha.mlanet.org/newsletter.html

Under the initiative of Connie Neumanat the Minnesota Department of Health RN Barr Library, several local, state, and federal public health libraries banded together to form a new DOCLINE ® group, HealthDept.

Current members include 3 city (Detroit, Nashville, New York) and 9 state health department libraries (Illinois, Massachusetts (3), Minnesota, Michigan, New York, Rhode Island, Texas) and 2 other public health libraries (Naval Ambulatory Care Center, United Hospital Fund of New York). There are currently 14 members of the group, including the Metropolitan Public Health Department of Nashville Library, Nashville, Tennessee.

The group was formed primarily to discuss common concerns amongst public health department libraries, but is also cooperating for interlibrary loan. The HealthDept group has started a Yahoo! group for discussion and ideas exchange. To join the discussion, send a submission request to pubhealthlibrariessubscribe@yahoogroups.com

For more information on the HealthDept group, contact Connie Neuman at connie.neuman@health.state.mn.us

Your Vocabulary for August - Su vocabulario para agosto

by Becky Hebert, specific populations coordinator

English (ingles)	español (Spanish)
Medical words	Palabras médicas
AIDS	SIDA
Flu	La gripe
Headache	el dolor de cabeza
High blood pressure	la presión alta
Sick / ill	enfermo(a)
Library words	Palabras de la biblioteca
Book	Libro
Branch library	el sucursal
Computer	la computadora
Desk	Escritorio
Library	Biblioteca

If you liked learning these words, you can find more on the Flashcard Exchange site under the vocabulary lists that I have setup on medical and library vocabulary.

Medical terms (under Languages | Spanish | Medical/Health)

http://www.flashcardexchange.com/directory/1637.html

Library terms (under Languages | Spanish | Professions)

http://www.flashcardexchange.com/directory/view/1611/

Go to either of these links then click on a list that was authored by bhebert.

¡Buena suerte! (Good luck!)

Information Rx Update: Tool Kit and Materials Available for Libraries

by Terri Ottosen, consumer health outreach coordinator

The National Library of Medicine® (NLM®) and the American College of Physicians (ACP) Foundation jointly piloted a project to provide information and tools to assist internists in referring their patients to an authoritative user-friendly and commercial-free Internet site, MedlinePlus ®, for patient oriented information.  The project provides resource materials to facilitate referrals to MedlinePlus and will foster partnerships with libraries, consumer groups and voluntary agencies to promote awareness of MedlinePlus and local information sources.  Pilot studies were conducted in Iowa, Georgia, and Virginia in 2003-2004.  A major goal in the Virginia pilot was to explore the role of libraries in the project. 

The Information Rx Tool Kit is a result of the partnership with the Virginia health sciences libraries.  The Tool Kit is designed to assist libraries with any project-related outreach activities they may wish to initiate.  This Tool Kit was a collaboration with Virginia health sciences libraries, the National Library of Medicine, the National Network of Libraries of Medicine® and other libraries in Iowa and Georgia. The Tool Kit contains tested materials, outlines, contact information for assistance, and suggestions for a variety of activities associated with the promotion of the Information Rx Project. 

The kit is available at: http://nnlm.gov/hip/infoRx/hsl_index.html.

If you wish to participate, use the Information Rx Health Sciences Libraries Tool Kit to assist your library in promoting the Information Rx Program through various types of promotion and training. The Information Rx Program outreach activities are intended for physicians, consumers, and other libraries. The tips and content of the tool kit can be used by your library, or can serve as examples to create your own outreach program for the Information Rx Program. This tool kit includes suggested outreach activities you may want to consider if your library wishes to participate. Comments and suggestions about the tool kit as well as new ideas for outreach activities are welcomed.

Libraries can request promotional materials from the Information Rx page: http://informationrx.org. These materials can be ordered in bulk so they can be distributed to physicians in your area. Please order more materials before you need them, orders will be shipped out within five business days of receipt.

For additional information, please contact Terri Ottosen, consumer health outreach coordinator, tottosen@hshsl.umaryland.edu. (410) 706-2855.

Semi-annual Health Literacy Roundup

assembled by Beth M Wescott, editor

1. Healthy Roads Media: With funding from the Food and Drug Administration's Seattle District Office, Healthy Roads Media posted a new set of materials (written, audio and "movie-like") in four languages (English, Spanish, Russian and Vietnamese) entitled "Facts About Generic Drugs". These files can be downloaded and used off-line as well as on-line. Any feedback would be helpful. Healthy Roads Media is trying to understand if this is a useful way to disseminate health information. They are especially interested in learning whether the enhanced (audio and multimedia) formats enhance understanding of health information for those with limited reading ability. The files can be found at www.healthyroadsmedia.org

2. Minnesota Department of Education Grant Helps Create Health Literacy Materials With a grant from the Minnesota Department of Children, Families and Learning, supervised by the Minnesota Literacy Council, Charles LaRue has created online and hard copy introductions and exercises to teach basic health literacy in English and three immigrant languages. Technology that includes streaming audio in English, Arabic, Hmong, and Somali make this health information accessible to low-level learners, and the additional printed copies and online and printed exercises all reinforce the basic survival information being taught. This project includes a total of 16 multimedia presentations, eight online quizzes, and 24 PDF documents, available online at http://www.mcedservices.com/online.html. Click on “Health Literacy Activities.”

3. The Adult Literacy Education(ALE) Wiki is a free, volunteer, online environment for practitioners, researchers, adult learners and others who are interested in the connections between research, professional knowledge, and practice in adult basic education, English language learning and adult health literacy. Like other wikis, this is a text environment where you can read what others have written, but also easily contribute your own knowledge, opinions, findings, and observations. The ALE Wiki includes discussions and resources on a number of literacy topics.

4. Health Literacy Month – October, 2005: To help with your planning, visit and use the free, "Countdown to Health Literacy Month" e-messages from now through October. You can sign up by going to the Health Literacy Month website, www.healthliteracymonth.org

5. The American College of Physicians Foundation's Fourth Annual Health Communication Conference will be held on November 30, 2005 at the National Academy of Sciences in Washington, DC. The conference, ‘Practical Solutions to the Problems of Low Health Literacy,’ is co-sponsored by the Institute of Medicine and will bring together national leaders and stakeholders to focus on successful operational models that have been shown to improve health outcomes among patients with low health literacy levels and to develop action steps and plans to overcome barriers of low health literacy. To learn more about the conference and to register, see: http://foundation.acponline.org/healthcom/hcc_reg.htm

6. This In Brief summarizes the AARP Public Policy Institute Issue Paper, How Much Do Health Literacy and Patient Activation Contribute to Older Adults’ Ability to Manage Their Health? PPI Publication # 2005-05, by Jessica Greene, Judith Hibbard, and Martin Tusler of the University of Orego n. This study is the first to examine the relative contributions of health literacy and patient activation on the skills and behaviors that older adults need to effectively manage their health. http://www.aarp.org/research/health/healthliteracy/Articles/inb98_literacy.html

Summary of the LinkOut User Meeting at MLA 2005

STATISTICS

• As of May 1, 2005, there are 1,238 libraries participating in LinkOut. There are a total of 1,648 LinkOut participants, including libraries, full-text providers, and non-bibliographic resource providers. This represents a 28% increase in library participation over the past year.
• LinkOut provides full-text links from over 4,660 PubMed journals. Full text links are available from 30% of all PubMed citations and from 80% of citations from 1999 to the present. Links to free full-text are available from 7% of all PubMed citations and from 15% of citations from 1999 to the present.
• 99% of PubMed citations have a link to a LinkOut resource. LinkOut resources include electronic full-text, print holdings records, and links to other electronic resources. 97% of PubMed citations have a link to library holdings.
• Over the past year, LinkOut received approximately 850,000 hits per business day. The busiest month was March 2005, when LinkOut received 21.5 million hits.

NEW DEVELOPMENTS

• The LinkOut display has been improved.
  • Links are now grouped in the following order:
    • Full-Text Sources,
    • Other Literature Sources, i.e. commentaries or discussions of the article, author information, Libraries, and
    • Other resources, i.e. links to medical information or related records in other databases.
  • Link attributes are represented by icons that designate free full-text and links to the full-text at the publisher's site.
  • Libraries with print or electronic access to the article are listed alphabetically, and can be viewed by initial letter of the library name. The entire list of libraries with access to the article can be viewed by clicking the "All" link under Libraries.
• _fft: Library icons can be automatically applied to citations with links to free full-text.
  • To automatically apply library icons to citations with links to free full-text, append _fft to your LinkOut user name in your library's special URL. For example:

    http://www.ncbi.nlm.nih.gov/entrez/query.fcgi?holding=medlib_fft Where medlib is the library's LinkOut user name.

  • When using _fft, clicks on the library icons will be included in the library statistics.
  • Using _fft will not cause free full-text journals to appear in the library's LinkOut holdings.
  • _fft is recommended to add library icons to free full-text journals to which the library does not subscribe. If the library subscribes to a journal, it should be entered in the Submission Utility.
• Enhancement to _fft: _fft_ndi. Appending _fft_ndi to the library's LinkOut User Name in the library's special URL will apply the library icon to all citations with free full text links, and will omit all default icons, including the PubMed Central icon, from PubMed's Abstract and Citation displays.
  • This function should be used with care! Omitting the default icons may deprive users of access to materials if holdings are not updated. Additionally, users my deprive others of access to materials by sharing the library's special URL.
  • Links to all providers will always be available in the LinkOut display.
• Clear options set by using a special URL without waiting for inactivity timeout.
  • Appending __reset (two underscores) to the basic PubMed URL will clear all options that have been set using special URLs.

    http://www.ncbi.nlm.nih.gov/entrez/query.fcgi?holding=__reset

• Activate icons through direct links to Clinical Queries, Single Citation Matcher, and the Entrez Cross-Database Search (GQuery).
  • To activate library icons through direct links to these services, use the following:

    Clinical Queries: http://www.ncbi.nlm.nih.gov/entrez/clinicalx.cgi?holding=medlib

    
    Single Citation Mathcher: http://www.ncbi.nlm.nih.gov/entrez/scm.cgi?holding=medlib

    
    GQuery: http://www.ncbi.nlm.nih.gov/gquery/gquery.fcgi?holding=medlib    Where "medlib" is the library's LinkOut username

  • For more information about using Special URL, see Localizing Entrez/PubMed Services with Special URLs

• Display Library Holdings as Filter Tabs
  • LinkOut Filters in My NCBI can be used to activate LinkOut icons and to display library holdings as a filter tab in PubMed search results. My NCBI can use persistent cookies to maintain library icon and filter selections until the user changes the settings or signs out of My NCBI. Persistent cookies will not time out due to inactivity.
  • A demonstration of the use of Filter Tabs is included in Kathy Kwan's MLA 2005 Presentation found at:  http://www.ncbi.nlm.nih.gov/entrez/linkout/doc/mla05.ppt

What's New at NLM, NN/LM and Their Partners?

1. PubMed can now be set to highlight your search terms. To activate this feature, log in to My NCBI and click on User Preferences from the sidebar. Choose yellow, green, plum, or aqua. Read all about it at http://www.nlm.nih.gov/pubs/techbull/mj05/mj05_highlight.html.

   Many members have been having problems with PubMed timing out, specifically seeing the message, "Warning: Page has Expired." On Friday, July 22, NLM released a NLM Technical Bulletin article with a recommended approach, that of enabling HTTP1.1 compression in the browser. This article is available at: http://www.nlm.nih.gov/pubs/techbull/ja05/ja05_technote.html#expire Please feel free to share this article with your IT personnel.

2. DOCLINE 2.5 in 2005

   The DOCLINE presentation given during the NLM Online Users Update Sunrise Seminar at MLA 2005 is available to view from the DOCLINE presentations page (http://www.nlm.nih.gov/docline/doclinepresentations.html). The presentation highlights the accomplishments of the past year and outlines the plans for the coming year.

   Several projects are planned for later in the year including the ability to request more than one delivery method, to search serial holdings by delivery method, and routing by library group.

   If you were unable to attend the session at MLA or want a closer look, please take a few minutes to see what's coming in DOCLINE.

3. DOCLINE has added a new lend rejection reason of LIC – License Restriction

   Lenders should use the LIC rejection code when the library's journal subscription prohibits interlibrary loan (ILL) under the conditions specific to a request. For example, the subscription prohibits ILL from the online copy of the journal outside the lender's country and the borrowing library is outside the lender's country.
   
   Journal subscriptions which entirely prohibit ILL under the publisher’s license agreement should not be listed in DOCLINE's serial holdings Including non-ILL titles in the serial holdings records will cause delays in delivery by routing requests to libraries that cannot fill them. Remind borrowers to ensure that their Copyright Compliance choice on the Routing Instructions page of their requests correctly reflects their compliance with Copyright:
   Guidelines = fair use
   Law = borrower pays royalty fees
   
   As with the other values on the Routing Instructions page, libraries can modify the default value by editing their institution record. Go to Institutions / Update / DOCLINE Options. Edit the Borrowing Preferences section and click ‘Save’. Values can be modified during Borrow on a case-by-case basis as needed.

   In the U.S., the borrowing library has the responsibility for abiding by copyright law. While the lender is not responsible for policing the copyright law, it is within their right to reject a request that they feel violates the copyright law. The rejection reason of COP - Copyright will retire a request.

4. NLM's Division of Specialized Information Services (SIS) Has New Web Design: http://sis.nlm.nih.gov

   SIS also released a new 2.4 version of TOXMAP (http://toxmap.nlm.nih.gov) on July 25, 2005.  See new features at (http://toxmap.nlm.nih.gov/toxmap/home/news.jsp#59):

   • 2003 Toxics Release Inventory Data (TRI) (http://www.epa.gov/tri/tridata/tri03/index.htm)
     
   • Chemical Spell Checker: Chemical names are often hard to spell; TOXMAP now locates 'near matches'
     
   • TRI chemical list page (http://toxmap.nlm.nih.gov/toxmap/main/chemicals.jsp), with links to National Library of Medicine chemical information resources
     
   • Updated and expanded FAQs  (http://toxmap.nlm.nih.gov/toxmap/help/faq.jsp)

   TOXMAP is an interactive web site from the National Library of Medicine that shows the amount and location of reported toxic chemicals released into the environment on maps of the United States. TOXMAP (http://toxmap.nlm.nih.gov) allows users to visually explore information about releases of toxic chemicals by industrial facilities around the United States as reported annually to the Environmental Protection Agency (EPA, http://www.epa.gov/tri/). It also integrates the map display with access to relevant bibliographic references and other data on these chemicals, providing a map-based portal to these resources.

5. New or Updated National Library of Medicine Fact Sheets
   DOCLINE
   http://www.nlm.nih.gov/pubs/factsheets/docline.html
   
   History of Medicine Division
   http://www.nlm.nih.gov/pubs/factsheets/hmd.html
   
   MEDLINE
   http://www.nlm.nih.gov/pubs/factsheets/medline.html
   
   Reference and Customer Services
   http://www.nlm.nih.gov/pubs/factsheets/ref_serv.html
   
   SERHOLD
   http://www.nlm.nih.gov/pubs/factsheets/serhold.html

6. Public Health Information and Data Tutorial Released

   The National Library of Medicine, in collaboration with the University of Michigan Public Health Library & Informatics Division and Partners in Information Access for the Public Health Workforce, has announced the release of the Public Health Information and Data Tutorial. This online tutorial, at http://phpartners.org/tutorial/, is a new tool designed to help the public health workforce effectively locate and use health information.

   The Public Health Information and Data Tutorial helps public health workers use and manage the wealth of information available from myriad sources. The tutorial is made up of four modules:  Staying Informed, Health Education Resources, Health Statistics, and Evidence Based Public Health.

   The web-based format enables busy public health workers and others with an interest in these subjects to work through the material at their own pace, when and where it's most convenient. The tutorial complements other resources on the Partners in Information Access for the Public Health Workforce web site at http://phparters.org.

   Hands-on workshops or demonstrations covering these topics are also available. To schedule classes, call the NN/LM SE/A office at 800-338-7657 and ask for Toni or Sheila, outreach coordinators for health professionals.

7. NLM/AAHSL Co-sponsor 2005-2006 Leadership Fellows Program for Health Sciences Librarians. For details and application guidelines, please see: http://www.nlm.nih.gov/news/lfpannouncement05.html

8. Free Tutorial on Nursing Index
   Librarians at the University of Florida Health Science Center Library have developed a tutorial for the CINAHL database on the EBSCOhost platform. The CINAHL database indexes nursing and allied health-related periodical literature. This Web-based tutorial uses screen captures, so it is accessible to anyone. The main sections are examples that walk the learner through different search types and interactive tutorials that require the learner to perform an action to continue. Visit http://www.library.health.ufl.edu/help/CINAHL/index.htm

NLM Technical Bulletin Table of Contents

May - June 2005
http://www.nlm.nih.gov/pubs/techbull/mj05/mj05_issue_cover.html

Technical Notes: e1

New Book and PDA Version Added to NCBI Bookshelf

SAMHSA/CSAT Treatment Improvement Protocol Added to NCBI Bookshelf

New Public Health Information and Data Tutorial Released

Statistical Reports on MEDLINE/PubMed Baseline Data

Lederberg Papers Expanded on Profiles in Science®

Turning the Pages now Online

AHRQ Evidence Report and Systematic Evidence Reviews Added to NCBI Bookshelf

Language Name Changes for PubMed's Displays

Articles:

RSS Feeds Available from PubMed - e2
See citations retrieved by your PubMed searches. [Editor's Note added on June 7, 2005.]

PubMed's Single Citation Matcher Enhanced: First Author Search and Autocomplete for Journal Titles Added - e3
Powerful new features.

Full Author Searching Comes to PubMed - e4
Valuable new searching function.

PubMedCentral: New Journals Participating and New Content AddedM - e5
New journals participating and content from already-participating journals has been added.

Qualitative Research Added to the Health Services Research (HSR) Search Filters - e6
Find citations on a specific health services research study category.

Clinical Prediction Guides Added to PubMed Clinical Queries - e7
Find citations on a specific clinical study category.

Request for Comments on Discontinuing Distribution of Cataloging Bibliographic Records with Artificially Reconstructed Subject Strings - e8
NLM wants feedback on whether or not to implement this change.

New Look for Loansome Doc, NLM's Document Ordering System - e9
Updated appearance, new functionality, and an easier to use interface.

Autocomplete for Author Names Added to PubMed's Single Citation Matcher - e10
Popular autocomplete feature now coming for Author Names.

MLA 2005 - e11a-e

NLM Online Users' Meeting 2005:
Remarks - e11a

NLM Online Users' Meeting 2005:
PowerPoint Presentations for Meeting Remarks, MedlinePlus and DOCLINE - e11b

NLM Online Users' Meeting 2005:
Questions and Answers - e11c

NLM Online Users' Meeting 2005:
NLM Theater PowerPoint Presentations - e11d

NLM Online Users' Meeting 2005:
NLM Update Presentations PowerPoint Presentations - e11e

New Research Support MeSH® Headings Introduced mid-Year to 2005 MeSH - e12
New headings to support the National Institutes of Health (NIH) Public Access.

Clinicaltrials.gov Identifier to be Added to MEDLINE /PubMed Data- e13
New data appearing in July 2005.

PubMed Search Terms Highlighted - e14
Quickly find where their search terms appear in their search results.

Author Search Links Added to PubMed - e15
Author names become search links in Abstract and Citation format.

PubMed Help Added to NCBI Bookshelf - e16
Enhanced PubMed Help on the Bookshelf will replace the online Help available from the PubMed sidebar.

Issue Completed June 29, 2005

Go to the Technical Bulletin Web Page

 

Upcoming Events August-November 2005
August 10 - 13	American Association of Diabetes Educators, “ 32nd Annual Meeting & Exhibition”, Washington , DC http://www.aadenet.org/ContinuingEducationCE/AnnualMeetings.shtml
September 21-23	Mississippi Public Health Association Casino Magic Hotel and Casino in Bay St. Louis, Mississippi 800-946-2442, http://www.msdh.state.ms.us/mpha/ContinuingEducation.htm
September 21-23	81st WV Public Health Association Annual Conference Oglebay Resort and Conference Center, Wheeling, WV 1-304-243-4000 or 1-800-624-6988 http://www.wvdhhr.org/wvpha/Conference/2002/dedication__joy_gower.htm
October 3 - 6	2005 Middle Atlantic Chapter/MLA Annual Meeting ”Information Innovation: Charting New Territory” Charlottesville, Virginia http://www.cbil.vcu.edu/mac/events/2005/meeting.html
October 20 - 24	2005 Southern Chapter/MLA 55 th Annual Meeting "Exceeding Our Boundaries: Advocate, Rejuvenate, and Celebrate" San Juan, Puerto Rico http://rcm-library.rcm.upr.edu/scmla2005/
October 23 -27	American Osteopathic Association, “ Osteopathic Medicine: A Profession United for Excellence in Healthcare” Orlando, Florida http://do-online.osteotech.org/virtual_convention.cfm?PageID=conv_main
October 24 - 25	3rd National Prevention Summit, “Innovations in Community Prevention” Hyatt Regency Washington on Capitol Hill, Washington, DC http://www.healthierus.gov/steps/summit.html
October 28 - November 2	American Society for Information Science and Technology 2005 Annual Meeting : “Sparking Synergies: Bringing Research and Practice Together” Westin Charlotte Hotel, Charlotte, North Carolina, http://www.asis.org/Conferences/AM05/index.html
November 3-6	Fifth International Conference on Plain Language L'Enfant Plaza, Washington, DC http://www.plainlanguage.gov/news/currentEvents.cfm
November 16	MLA Patient Safety Teleconference A fall teleconference from MLA on patient safety starts at 1:00 p.m., central time. Hold the date and watch for more information in MLA-FOCUS and on MLANET.
November 17 - 20	American Academy of Family Physicians Patient Education Conference “ Your Role in the New Model for Health Care” Hilton Walt Disney World Resort, Orlando, Florida http://www.aafp.org/pec.xml
November 30	American College of Physicians Foundation’s and the Institute of Medicine’s Fourth Annual Health Communication Conference: Practical Solutions to the Problems of Low Health Literacy http://foundation.acponline.org/healthcom/hcc_reg.htm

Publication Information

Please send items and contributed articles for SEA Currents to Beth M. Wescott, Editor, at: bwescott@hshsl.umaryland.edu

NN/LM SE/A Region
University of Maryland, Baltimore
Health Sciences and Human Services Library
601 W. Lombard Street
Baltimore, MD 21201-1512

Phone: 410-706-2855 or 1-800-338-7657 Choose 1 for Regional Network Office
Fax: 410-706-0099
URI: http://nnlm.gov/sea/

NN/LM SE/A Staff:

MJ Tooey, Director, mjtooey@hshsl.umaryland.edu, 410-706-7545

Janice Kelly, Executive Director, jkelly@hshsl.umaryland.edu, 410-706-2855

Becky Hebert, Specific Populations Outreach Coordinator, bhebert@hshsl.umaryland.edu, 410-706-2855

Terri Ottosen, Consumer Health Coordinator, tottosen@hshsl.umaryland.edu, 410-706-2855

J. Dale Prince, Technology Coordinator, dprince@hshsl.umaryland.edu, 410-706-2855

Sheila Snow-Croft, Outreach Coordinator, ssnowcro@hshsl.umaryland.edu, 410-706-2855

Beth Wescott, Network Access Coordinator, bwescott@hshsl.umaryland.edu, 410-706-2855

Toni Yancey, Outreach Coordinator, tyancey@hshsl.umaryland.edu, 410-706-2855

Colette Becker, Assistant to the Executive Director/Technology Assistant, cbecker@hshsl.umaryland.edu, 410-706-2855

Ruth Collins, Secretary, rcollins@hshsl.umaryland.edu, 410-706-2855

Evelyn Peyton, Secretary, epeyton@hshsl.umaryland.edu, 410-706-2855

Network members may subscribe to the SE/A electronic mailing list by following the instructions found at: http://nnlm.gov/sea/aboutus/nnlm-sea.html

SEA Currents: Newsletter of the Southeastern Atlantic Region, National Network of Libraries of Medicine® (NN/LM) is published bi-monthly by NN/LM SE/A.