Express Library Digitization Award
The National Network of Libraries of Medicine (NN/LM) Southeastern/Atlantic Region (SE/A), as part of its mission to make unique and historical collections accessible, offers the Express Library Digitization Award to full Network members in the NN/LM SE/A region.
The goal of the Express Library Digitization Award is to enable libraries to digitize historical materials or a unique collection to increase its accessibility within and without the institution.
Potential projects can include but are not limited to:
- Purchase of necessary equipment or software needed to digitize materials.
- Personnel needed to digitize selected collection(s).
- Full and affiliate Network members in Alabama, District of Columbia, Georgia, Florida, Maryland, Mississippi, North Carolina, Puerto Rico, South Carolina, Tennessee, Virginia, West Virginia and the U.S. Virgin Islands.
- Award must be used for purposes of digitizing collections.
- A Memorandum of Understanding with the University of Maryland, Baltimore is required for this award.
- Eligible members can apply for up to $9,000 for each project.
- Applications are due by March 31, 2015.
Complete the award application at: http://rml.hshsl.umaryland.edu/SEA/Funding/ExpressDgtznAndConsvn.aspx
Funding will cover the direct cost of the personnel, software, supplies, or equipment needed to complete project goals.
- No indirect costs are allowed for this award.
- Purchase of promotional products with award funds is prohibited.
If mobile technology or computer hardware is proposed, please be prepared to submit the following upon approval of the award:
- For technology or computer hardware purchases under $3,000 – submit catalog pricing.
- For technology or computer hardware purchases $3,000 or more – submit three (3) vendor quotes (valid preferably for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists. Reference: http://www.gsa.gov.
- For personal appeal Items such as cameras, MP3 Players, Smartphones, and laptop computers the proposal must address the following:
- Purpose: There is a legitimate purpose for the items, and use of the items by the awardee will be managed in accordance with institutional policy.
- Appropriate Use: Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
- Cost Effective: Must demonstrate requested items are cost effective and appropriate. For example, will generic brands satisfy the minimum requirements? If not, the proposal/request must describe 1) why it is necessary to purchase branded products, 2) benefits in brand name products. How will items further the mission of the NN/LM and achieve the objectives of the contract?
Vendor quotes are necessary to determine price reasonable for purchase of $3,000 or more. The absence of competitive quotes must be documented and justified.
The Use of Appropriated Funds for Educational (Promotional) Items
- The U.S. Department of Health and Human Services has developed a new policy that promotes the Administration’s commitment to act in a fiscally responsible manner by minimizing our administrative costs to perform our mission-critical functions in the most efficient, cost-effective way. It is the Department’s policy that appropriated funds not be used to pay for promotional items. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards,and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Typically, items or tokens to be given to individuals are considered personal gifts for which appropriated funds may not be expended.
Period of Performance
Projects MUST be completed by April 30, 2016.
Criteria for selection include: described need for the project, feasibility of project plan to meet project objectives, feasibility of the evaluation plan and ability to sustain the project.
Quarterly reports of project activities, including progress made toward goals and problems encountered, and completion of outreach reporting activity forms are required. A final report covering the entire period of performance is due within 30 days of the close of the project.
Reports will be entered and submitted to the Outreach Application and Online Contract Reports System at: https://outreach.nlm.nih.gov. Users of the System must first create an account before reports can be submitted. Contact your RML for additional information on the Online Contract Reports System.
If training is conducted as part of the project, the awardee will complete a record of the event in the online outreach activity and reporting system within 2 weeks of the activity. The NN/LM SE/A office will provide an instruction manual for inputting this information into the system.
Publication and Publicity
The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:
This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Contract No. HHS-N-276-2011-00004-C with the University of Maryland Baltimore.
NIH Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research
As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central upon acceptance for publication. The NIH Public Access Policy at http://publicaccess.nih.gov/policy.htm ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central (http://www.pubmedcentral.nih.gov/) upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers (http://publicaccess.nih.gov/FAQ.htm#b1) are accessible to the public on PubMed Central no later than 12 months after publication. The NIH Public Access site should be consulted for additional information: http://publicaccess.nih.gov/policy.htm.
Authors that publish NIH-supported, peer-reviewed articles in full PMC-participating journals (such as the Journal of the Medical Library Association) have fulfilled their obligations to NIH Public Access and have nothing else to do.
If an NIH-supported peer-review article is published in a non-PMC journal, the final manuscript must be submitted to PMC via the NIH Manuscript Submission System (NIHMS). If the author was supported by an NIH contract, and the contract details are not available for selection in the NIHMS, the author should contact the NIHMS Help Desk to have this information added to the system. This lets the NIHMS Help Desk correlate requests with specific manuscript numbers and specific users, and helps us resolve the issue faster.
- Contact number: HS-N-276-2011-00004-C
- Contract title/name: National Network of Libraries of Medicine
- Awarding NIH institution: National Library of Medicine
If a website is developed under this award, the website must adhere to Section 508 compliance. Resources for this compliance include the National Library of Medicine Web Applications/Site Development Guidelines (http://www.nlm.nih.gov/web/documentation/index.html) and Summary of Section 508 Standards (http://www.section508.gov/index.cfm?FuseAction=Content&ID=11).
Cost Proposal Information
All awards issued under the Prime NLM Contract are subject to the Government’s availability of funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds.
The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
Resources for Planning, Implementing and Evaluating Outreach Projects
Measuring the Difference: Guide to Planning and Evaluating Health Information Outreach
Planning and Evaluating Health Information Outreach Projects Series
Logic Model Development Guide - W.B. Kellogg Foundation
NN/LM and SE/A web sites have links to various training courses that may be of interest. Or, awardee may consult with the Outreach Evaluation Resource Center for assistance with development of an evaluation plan.
For information or application materials contact our office at 1-800-338-7657.