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Express Community Day Award - There is no funding available for this award (updated 5/11)

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The NN/LM Southeastern/Atlantic (SE/A), as part of its network program, is accepting applications from SE/A network members for the Express Community Day Award. The purpose of the award is to assist libraries in becoming active partners in their communities’ emergency preparedness, response, and recovery planning.

Project Goals

Community Day is part of the nationwide effort encouraging Americans to take simple steps to prepare for emergencies in their homes, businesses, schools and communities. The U.S. Department of Homeland Security through its “Ready America” ( campaign highlights the importance of emergency preparedness and promotes individual involvement through events and activities across the country.

The objectives of the SE/A Community Day award are to:

  1. Encourage, strengthen and/or expand library partnerships with first responders and community emergency management personnel.
  2. Provide access to emergency management information tools and resources for families or other target populations.
  3. Integrate and involve libraries in emergency preparedness, response and recovery planning.
  4. Promote and publicize the role libraries, faith or community organizations or American Indian Tribes can play in emergency preparedness.
  5. Strengthen and expand medical library partnerships with public libraries, faith or community groups or American Indian Tribes.

Potential Projects

See NN/LM Community Day toolkit:

See NN/LM Emergency Preparedness toolkit:

See NLM Disaster Information Management Resource Center:

Eligibility Requirements

  • Full and affiliate Network members in Alabama, District of Columbia, Georgia, Florida, Maryland, Mississippi, North Carolina, Puerto Rico, South Carolina, Tennessee, Virginia, West Virginia and the U.S. Virgin Islands.
  • Native American Tribes, public libraries or community or faith organizations interested in participating in Community Day may also join the NN/LM Network prior to the beginning of the project activities. Partnership with a medical library is strongly encouraged.
  • A Memorandum of Understanding with the University of Maryland, Baltimore is required for this award.

Application Process

  • Eligible members can apply for up to $5,000 for Community Day project activities.
  • A minimum of 3 awards for this announcement is planned, pending year 05 budget approval.
  • Applications must be received by May 7, 2010 for projects beginning on or after July 1, 2010.

Budget Guidelines

Funding will cover communication, equipment, supplies, reproduction, exhibit, and travel. Explain any additional miscellaneous costs.
No food costs outside of travel per diems are allowed.
No indirect costs are allowed for this award.
Furniture purchases are not allowed for this award.

No personnel or indirect costs are allowed for this award.

If mobile technology or computer hardware is proposed, please be prepared to submit the following upon approval of the award:

  • For technology or computer hardware purchases under $3,000 – submit catalog pricing.
  • For technology or computer hardware purchases $3,000 or more – submit three (3) vendor quotes (valid preferably for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists. Reference:
  • For personal appeal Items such as cameras, MP3 Players, Smartphones, and laptop computers the proposal must address the following:
    • Purpose: There is a legitimate purpose for the items, and use of the items by the awardee will be managed in accordance with institutional policy.
    • Appropriate Use: Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
    • Cost Effective: Must demonstrate requested items are cost effective and appropriate. For example, will generic brands satisfy the minimum requirements? If not, the proposal/request must describe 1) why it is necessary to purchase branded products, 2) benefits in brand name products. How will items further the mission of the NN/LM and achieve the objectives of the contract?

Vendor quotes are necessary to determine price reasonable for purchase of $3,000 or more. The absence of competitive quotes must be documented and justified.

Period of Performance

Projects must be completed by April 30, 2011.

Selection Criteria

Criteria for selection include: feasibility of plan to meet project objectives or to reach target audience, selection of appropriate community partners or target communities, qualifications of project personnel, inclusion of NLM products and support provided by host institution and partners.

Reporting Requirements

Quarterly reports of project activities, including progress made toward goals and problems encountered, and completion of outreach reporting activity forms are required. A final report covering the entire period of performance is due within 30 days of the close of the project.

If training is conducted as part of the project, the awardee will complete a record of the event in the online outreach activity and reporting system within 2 weeks of the activity. The NN/LM SE/A office will provide an instruction manual for inputting this information into the system.

In addition to the aforementioned reporting requirements, the awardee shall provide copies of all communications, materials produced, press releases, advertisements, and articles for newsletters related to the project. In accepting the award, the awardee gives permission for use of such materials by the NLM and NN/LM.

Publication and Publicity

The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:

This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Contract No. HHS-N-276-2011-00004-C with the University of Maryland Baltimore.

NIH Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research

As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central upon acceptance for publication. The NIH Public Access Policy at ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central ( upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers ( are accessible to the public on PubMed Central no later than 12 months after publication. The NIH Public Access site should be consulted for additional information:

Authors that publish NIH-supported, peer-reviewed articles in full PMC-participating journals (such as the Journal of the Medical Library Association) have fulfilled their obligations to NIH Public Access and have nothing else to do.

If an NIH-supported peer-review article is published in a non-PMC journal, the final manuscript must be submitted to PMC via the NIH Manuscript Submission System (NIHMS). If the author was supported by an NIH contract, and the contract details are not available for selection in the NIHMS, the author should contact the NIHMS Help Desk to have this information added to the system. This lets the NIHMS Help Desk correlate requests with specific manuscript numbers and specific users, and helps us resolve the issue faster.

The NIHMS Help Desk will need the following information:

  • Contact number: (RML to provide the Contract Number)
  • Contract title/name: National Network of Libraries of Medicine
  • Awarding NIH institution: National Library of Medicine

Website Compliance

If a website is developed under this award, the website must adhere to Section 508 compliance. Resources for this compliance include the National Library of Medicine Web Applications/Site Development Guidelines ( and Summary of Section 508 Standards (

Resources for Planning, Implementing and Evaluating Outreach Projects

Measuring the Difference: Guide to Planning and Evaluating Health Information Outreach
Planning and Evaluating Health Information Outreach Projects Series
Logic Model Development Guide - W.B. Kellogg Foundation (PDF Icon)
NN/LM and SE/A web sites have links to various training courses that may be of interest. Or, awardee may consult with the Outreach Evaluation Resource Center for assistance with development of an evaluation plan.

Need Assistance?

For information or application materials contact our office at 1-800-338-7657.

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