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CTSA Infrastructure Pilot Projects

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The NN/LM Southeastern/Atlantic (SE/A), as part of its outreach program, is accepting proposal applications for CTSA Infrastructure pilot projects to be conducted by network members in support of the NN/LM mission and goals. Funding will be provided for one project in 2011-12. Note, that a full proposal will be required for those project applications selected for funding.

Award Goals

The goals of the CTSA infrastructure project award are:

  • To prepare CTSA researchers for community engagement outreach through training, symposiums, or workshops, or other educational method
  • To promote the role of libraries/librarians in research and community engagement activities.

Potential Projects

  • Training CTSA staff for community engagement outreach such as in health literacy
  • Planning and/or assessment of community needs for utilization of research findings or training needs of community practitioners
  • Training library staff for new roles such as data managers, systematic reviewers, bioinformatics services or more

Libraries can explore a variety of options for implementing pilot projects, such as holding workshops, inviting speakers, conducting focused interviews, etc. to determine specific roles as well as the needs of their researchers.

Awardee should check the MLA Educational Clearinghouse (http://cech.mlanet.org/) prior to developing new classes.  New classes developed must be submitted for inclusion in the Clearinghouse.

Eligibility Requirements

  • Full or affiliate SE/A members in Alabama, District of Columbia, Georgia, Florida, Maryland, Mississippi, North Carolina, Puerto Rico, South Carolina, Tennessee, Virginia, West Virginia and the U.S. Virgin Islands.
  • This funding requires a cost-reimbursement subcontract with the University of Maryland, Baltimore.

Application Process

  • Eligible members can apply for up to $20,000 for each project. This total is inclusive of indirect costs.
  • 1 project is budgeted for Year 01.
  • If your project application is accepted, you will be required to submit a full proposal. (see http://nnlm.gov/sea/funding/writing.html for information about writing project proposals)
  • Applications must be received by August 31, 2011

Budget Guidelines

Funding will cover personnel, communication, equipment, supplies, reproduction, and travel. No more than 5% of direct costs can be spent on print or audiovisual resources. Provide an explanation for other costs needed not listed above.

Indirect costs (IDC) up to 10% are allowed for this award. It is recommended that due to the low funding level IDC be kept to a minimum.

Food and furniture purchases are not allowed for this award.

If mobile technology or computer hardware is proposed, please be prepared to submit the following upon approval of the award:

  • For technology or computer hardware purchases under $3,000 – submit catalog pricing.
  • For technology or computer hardware purchases $3,000 or more – submit three (3) vendor quotes (valid preferably for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists. Reference: http://www.gsa.gov.
  • For personal appeal Items such as cameras, MP3 Players, Smartphones, and laptop computers the proposal must address the following:

    • Purpose: There is a legitimate purpose for the items, and use of the items by the awardee will be managed in accordance with institutional policy.
    • Appropriate Use: Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
    • Cost Effective: Must demonstrate requested items are cost effective and appropriate. For example, will generic brands satisfy the minimum requirements? If not, the proposal/request must describe 1) why it is necessary to purchase branded products, 2) benefits in brand name products. How will items further the mission of the NN/LM and achieve the objectives of the contract?

Vendor quotes are necessary to determine price reasonable for purchase of $3,000 or more. The absence of competitive quotes must be documented and justified.

Period of Performance

Projects MUST be completed by April 30, 2012.

Selection Criteria

Criteria for selection include: feasibility of plan to meet project objectives or to reach target audience, selection of appropriate community partners or target communities, qualifications of project personnel, inclusion of NLM products and support provided by host institution and partners.

Reporting Requirements

Quarterly reports of project activities, including progress made toward goals and problems encountered, and completion of outreach reporting activity forms are required. A final report covering the entire period of performance is due within 30 days of the close of the project.

Reports will be entered and submitted to the Outreach Application and Online Contract Reports System at: https://outreach.nlm.nih.gov Users of the System must first create an account before reports can be submitted. Contact your RML for additional information on the Online Contract Reports System.

If training is conducted as part of the project, the awardee will complete a record of the event in the online outreach activity and reporting system within 2 weeks of the activity. The NN/LM SE/A office will provide an instruction manual for inputting this information into the system.

In addition to the aforementioned reporting requirements, the awardee shall provide copies of all communications, materials produced, press releases, advertisements, and articles for newsletters related to the project. In accepting the award, the awardee gives permission for use of such materials by the NLM and NN/LM.

Publication and Publicity

The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:

This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Contract No. HHS-N-276-2011-00004-C with the University of Maryland Baltimore.

NIH Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research

As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central upon acceptance for publication. The NIH Public Access Policy at http://publicaccess.nih.gov/policy.htm ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central (http://www.pubmedcentral.nih.gov/) upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers (http://publicaccess.nih.gov/FAQ.htm#b1) are accessible to the public on PubMed Central no later than 12 months after publication. The NIH Public Access site should be consulted for additional information: http://publicaccess.nih.gov/policy.htm.

Authors that publish NIH-supported, peer-reviewed articles in full PMC-participating journals (such as the Journal of the Medical Library Association) have fulfilled their obligations to NIH Public Access and have nothing else to do.

If an NIH-supported peer-review article is published in a non-PMC journal, the final manuscript must be submitted to PMC via the NIH Manuscript Submission System (NIHMS). If the author was supported by an NIH contract, and the contract details are not available for selection in the NIHMS, the author should contact the NIHMS Help Desk to have this information added to the system. This lets the NIHMS Help Desk correlate requests with specific manuscript numbers and specific users, and helps us resolve the issue faster.

The NIHMS Help Desk will need the following information:

  • Contact number: (RML to provide the Contract Number)
  • Contract title/name: National Network of Libraries of Medicine
  • Awarding NIH institution: National Library of Medicine

Website Compliance

If a website is developed under this award, the website must adhere to Section 508 compliance. Resources for this compliance include the National Library of Medicine Web Applications/Site Development Guidelines (http://www.nlm.nih.gov/web/documentation/index.html) and Summary of Section 508 Standards (http://www.section508.gov/index.cfm?FuseAction=Content&ID=11).

Cost Proposal Information

All awards issued under the NLM Contract with the University of Maryland are subject to the Government’s availability of funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds.

The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Resources for Planning, Implementing and Evaluating Outreach Projects

Measuring the Difference: Guide to Planning and Evaluating Health Information Outreach
Planning and Evaluating Health Information Outreach Projects Series
Logic Model Development Guide - W.B. Kellogg Foundation
NN/LM and SE/A web sites have links to various training courses that may be of interest. Or, awardee may consult with the Outreach Evaluation Resource Center for assistance with development of an evaluation plan.

Need Assistance?

For information or application materials contact our office at 1-800-338-7657.

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