Hospital Library Promotion Award
Call for Applications
The purpose of this award is to support projects that promote the value of the hospital library to the hospital administrators and staff. As hospitals expand their services and programs, hospital librarians can play a significant role in areas such as: education and training to address knowledge management, clinical information systems, patient safety programs, electronic health records, health literacy, or patient education.
Hospital library Network members in the NN/LM SCR (Arkansas, Louisiana, New Mexico, Oklahoma, and Texas) are eligible to apply. Only hospital libraries staffed with an information professional will be considered for this award.
Network membership is free and open to institutions interested in providing health information. To apply for membership: Network Membership.
One (1) project up to $5,000.
Period of Performance
May 1, 2015 – April 30, 2016
Deadline for Applications
March 15, 2015, 4:00 pm CT
Projects can include but are not limited to:
- Working with a public relations staff or firm to develop an educational campaign which can include posters, displays, flyers, bookmarks, brochures, etc., to promote library services in the institution or community;
- Using social media to highlight library services or resources that align with administrative goals;
- Holding a special event that advertises new or unique library services such as scholarly research support, evidence-based practice, and health information literacy;
- Promoting the role libraries can play relating to the implementation of electronic health records or knowledge management initiatives.
For a list of Hospital Library Promotion Award recipients, see NN/LM SCR Funded Projects at: NN/LM South Central Region Previously Funded Projects.
Criteria for selection include: feasibility of plan to meet project objectives or to reach target audience, qualifications of project personnel and support provided by host institution and partners; quality of project evaluation plan and appropriateness of the budget.
Special consideration will be given to first-time applicants.
Funding will cover (these are examples only and are not meant to be all-inclusive): Personnel, equipment, supplies, travel and reproduction.
Food, furniture and indirect costs are not allowed.
If IT/Computer Hardware is proposed in response to this CFA, please include the following as part of your cost proposal:
- For technology or computer hardware purchases under $3,000 per item – submit catalog pricing.
- For technology or computer hardware purchases $3,000 or more per item – submit three (3) vendor quotes (valid preferably for 60 days, minimum of 30 days). Vendor quotes are necessary to determine price reasonable for purchase of $3,000 or more. The absence of competitive quotes must be documented and justified. Quotes may include General Service Administration (GSA) price lists. Reference: http://www.gsa.gov.
- For personal appeal Items such as cameras, MP3 players, smartphones, and laptop computers the proposal must address the following:
- Purpose: There is a legitimate purpose for the items, and use of the items by the awardee will be managed in accordance with institutional policy.
- Appropriate Use: Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
- Cost Effective: Must demonstrate requested items are cost effective and appropriate. For example, will generic brands satisfy the minimum requirements? If not, the proposal/request must describe 1) why it is necessary to purchase branded products, 2) benefits in brand name products. How will items further the mission of the NN/LM and achieve the objectives of the contract?
All awards issued under the NLM Contract with the Houston Academy of Medicine, Texas Medical Center Library are subject to the Government’s availability of appropriated funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
The Use of Appropriated Funds for Educational (Promotional) Items
The U.S. Department of Health and Human Services has developed a new policy that promotes the Administration’s commitment to act in a fiscally responsible manner by minimizing our administrative costs to perform our mission-critical functions in the most efficient, cost-effective way. It is the Department’s policy that appropriated funds not be used to pay for promotional items. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Typically, items or tokens to be given to individuals are considered personal gifts for which appropriated funds may not be expended.
More information is located at: http://www.hhs.gov/asfr/ogapa/acquisition/promoitems_att3.html.
One semi-annual and one final report. Reports will be entered and submitted to the Outreach Application and Online Contract Reports System at https://outreach.nlm.nih.gov. Users of the System must first create an account before reports can be submitted. Contact the NN/LM SCR for additional information on the Online Contract Reports System.
Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse, http://cech.mlanet.org, prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.
Publication and Publicity
The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this contract in any media by including an acknowledgment substantially as follows:
This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, under Contract No. HHSN-276-2011-00007-C with the Houston Academy of Medicine-Texas Medical Center Library.
NIH Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research
As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central upon acceptance for publication.
The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central (upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication. Authors that publish NIH-supported, peer-reviewed articles in full PMC-participating journals (such as the Journal of the Medical Library Association) have fulfilled their obligations to NIH Public Access and have nothing else to do.
If an NIH-supported peer-review article is published in a non-PMC journal, the final manuscript must be submitted to PMC via the NIH Manuscript Submission System (NIHMS). If the author was supported by an NIH contract, and the contract details are not available for selection in the NIHMS, the author should contact the NIHMS Help Desk to have this information added to the system. This lets the NIHMS Help Desk correlate requests with specific manuscript numbers and specific users, and helps us resolve the issue faster.
The NIHMS Help Desk will need the following information:
- Contract number: HHSN-276-2011-00007-C
- Contract title/name: National Network of Libraries of Medicine
- Awarding NIH institution: National Library of Medicine
The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508.
Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals.
The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NN/LM must also meet these requirements. More information on 508 Compliance is located at http://www.section508.gov.
Jon Goodell, Associate Director
National Network of Libraries of Medicine
South Central Region (NN/LM SCR)
Houston Academy of Medicine-Texas Medical Center Library (HAM-TMC) Library
1133 John Freeman Blvd.
Houston, Texas 77030-2809