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Archive for the ‘DOCLINE’ Category

NN/LM SCR Closed Monday, February 16

Friday, February 13th, 2015

In observance of Presidents’ Day, the National Library of Medicine and NN/LM South Central Region office will be closed on Monday, February 16, 2015.

DOCLINE will be available on Monday, but DOCLINE Customer Service will not be staffed on that day. DOCLINE’s Time Triggered Actions will run on Monday.  For more information about Time Triggered Actions, go to

Update of DOCLINE 5.0 Changes

Friday, November 14th, 2014

Photo of a Jack Russell Terrier named Tugger, the DOCLINE mascot

In August 2014, NLM released DOCLINE Version 5.0 (release notes  The NN/LM SCR held a brief webinar demonstrating some of the changes in the new version of DOCLINE, particularly the information on entering journal embargo information into SERHOLD.

A recording of that webinar can be found here:

Please contact Karen Vargas if you have any questions.

Input Embargo Periods In DOCLINE

Tuesday, September 30th, 2014

Frustrated by the number of requests your library gets for articles that are embargoed? Now you can enter journal embargo periods in DOCLINE. Here is more information about the DOCLINE 5.0 Release

Screen Capture of DOCLINE embargo period

NLM System Shutdown August 13

Wednesday, August 13th, 2014

Update: August 14: 9:30AM all NLM systems were restored.


Beginning at 6:00PM, ET, Wednesday, August 13, 2014, the National Library of Medicine will begin a systems shutdown to allow for the emergency repair of the chilled water supply to the NLM Data Center. These systems may be restored as early as 8:00 AM ET Thursday, August 14, 2014, but possibly as late as 11:00 AM.

Most of the databases and systems on the NLM network are expected to be impacted.

Please check the NLM website for updates.

Discarding Journals? Check with NLM first

Wednesday, July 2nd, 2014

Hand reaching for bound journal on a shelf

Are you weeding your collection?  Don’t immediately throw the journals away.   Check with NLM to see if they need missing journals.

NLM’s Journal Donation System makes it possible for libraries to determine whether NLM needs any volumes of the print journals they plan to discard.  The system can be used by DOCLINE and non-DOCLINE libraries to offer any title, including titles not owned by NLM.   The system can be accessed at or by searching “Journal Donation System” on NLM’s home page.   In the system, click on “Help” for detailed instructions.  For additional assistance, contact NLM at (301) 496-0081 or .   NLM will pay shipping for volumes we need. To donate pre-1871 journal volumes to the History of Medicine Division, see

Since the beginning of the online donation system in April 2009, over 10,000 gifts have been added to the collection.  With the help of libraries planning to discard journal volumes, NLM can build on the success achieved to date.


NLM ILL Survey To Be Released

Wednesday, February 27th, 2013

Answers marked on a questionnaire

NLM ILL survey coming soon!

NLM will be inviting DOCLINE libraries to participate in a survey on interlibrary loan practices and needs of the health science libraries in the National Network of Libraries of Medicine (NN/LM) and Canada. This is your opportunity to help shape resource sharing programs of the future.

NLM initiated this survey to investigate the reasons for the declining use of DOCLINE and current practices of libraries regarding resource sharing. The number of ILL requests entered into DOCLINE has decreased 46% since 2002 while Loansome Doc requests declined 68% in that same period. Your response to this survey is very important and will help us to understand the resource sharing needs of librarians in the NN/LM and Canada, and how NLM can best meet those needs now and in the future. We look forward to your participation.

The survey has 30 questions that we estimate will take about 12 minutes to complete.

NLM will be sending the invitation email via SurveyMonkey to the address of each library’s ILL contact reported in their DOCLINE institution record. If the listed ILL contact has previously opted out of receiving emails from SurveyMonkey, please contact DOCLINE at to receive a link to the survey.

Staff Changes NN/LM SCR

Friday, December 7th, 2012

The NN/LM SCR pleased to announce staff changes.

Karen Vargas, who has served as the Consumer Health Outreach Coordinator since 2003, has taken on a new position as the NN/LM SCR Outreach and Evaluation Coordinator. In this role, she is responsible for outreach activities focusing on community colleges and allied health schools; evaluation and needs assessment efforts in the Region and document delivery activities (including DOCLINE). She will continue her role as the Oklahoma State Liaison.

Cheryl Rowan, who has served as the Public Health Coordinator since 2009, will now serve as the Consumer Health Coordinator. In this role, she is responsible for outreach activities to public libraries and consumers. She will continue her role as the Texas State Liaison.

SCR CONNECTions, June 20, 2012

Monday, June 4th, 2012

MLA 2012 banner

Join us Wednesday, June 20, 2012 from 10:30 – 11:30 am (CT) for the NN/LM SCR’s monthly webinar, SCR CONNECTions.

This month’s topic will be “NLM Updates from MLA.” Select highlights from the recent Medical Library Association (MLA) annual  meeting will be covered including recent changes to PubMed, NIHSeniorHealth, DOCLINE, and more. MLA CE will be available for the June SCR CONNECTions.

Webinars are conducted via the Adobe Connect web meeting system. Join the webinar using the following URL:  Once you enter the online meeting room, follow the instructions on the screen to have the system call you on your telephone.

Test your connection before joining with Adobe using the following URL:

This webinar is available for 1 hour of Medical Library Association Continuing Education credit. If you cannot attend the live webinar, it will be recorded and archived for viewing at a later date.

New SCR Resource Library: MD Anderson Cancer Center

Thursday, November 17th, 2011

MD Anderson Cancer Center logo

The NN/LM SCR is pleased to announce that the Research Medical Library at the University of Texas MD Anderson Cancer Center is now a Resource Library in the South Central Region.  Resource Libraries play a crucial role in the provision of health information to health care providers and consumers.  Resource Libraries have significant collections and current acquisitions and provide document delivery service, including referrals. They contribute to and maintain serial holdings data, participate in DOCLINE and in other regional programs. Each Resource Library has a designated subregion in which it concentrates its services.

Congratulations to MD Anderson!

Removal of DOCLINE Maximum Charge

Tuesday, May 31st, 2011

Picture of library books

From the National Library of Medicine:

The “National Maximum Charge” that limited Resource Libraries to charging $11 for DOCLINE interlibrary loan was recently removed as a requirement for Resource Libraries in the NN/LM contracts for 2011-2016. The change was effective May 1, 2011.  As needed, Resource Libraries may raise ILL fees to recover costs.   Primary Access Libraries and Other libraries were already able to charge fees necessary for cost recovery.   As always, all charges and provided services must comply with the copyright law.

NLM recently removed the $11  limit because we had received multiple requests from Resource Libraries who stated they were unable to recover their costs at $11 per article.   Additionally, Resource Libraries were permitted to charge above the $11 limit via surcharges which caused confusion among network members in regards to the expected charge.  The removal of the National Maximum permits all libraries in the Network to charge cost recovery based fees.

As a point of reference on lending, during the previous contract period of May 2006-May 2011, Primary Access Libraries filled nearly 43% of the DOCLINE requests.  Resource Libraries filled just over 31% of the requests.  “Other” libraries borrowed lent just over 22% of requests.

We recommend that libraries changing their fees provide adequate notice to their regular borrowers, and through regional lists.  Borrowers may wish to review their Routing Tables.   Borrowers unable to find a lender can route requests to NLM, whose base ILL fee remains unchanged at $9.

If libraries need assistance with Routing Tables, searching for lending partners, or other aspects of DOCLINE, please contact Re Mishra.