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Archive for the ‘DOCLINE’ Category

NLM ILL survey coming soon!

In early March, 2013, NLM will be inviting DOCLINE libraries to participate in a survey on interlibrary loan practices and needs of the health science libraries in the National Network of Libraries of Medicine (NN/LM) and Canada. The survey has 30 questions, with an estimated completion time of about 12 minutes. This is your opportunity to help shape resource sharing programs of the future!

NLM initiated this survey to investigate the reasons for the declining use of DOCLINE and current practices of libraries regarding resource sharing. The number of ILL requests entered into DOCLINE has decreased 46% since 2002, while Loansome Doc requests declined 68% in that same period. Your response to this survey is vitally important, and will help NLM to understand the resource sharing needs of librarians in the NN/LM and Canada, and how best to meet those needs now and in the future! The invitation email will be sent via SurveyMonkey to the address of each library’s ILL contact reported in their DOCLINE institution record. If the listed ILL contact has previously opted out of receiving emails from SurveyMonkey, please contact DOCLINE to receive a link to the survey.

Now It’s Even Easier to Donate Journals to NLM!

Since April, 2009, NLM’s Journal Donation System has made it possible for libraries to determine whether NLM needs any volumes of the print journals they plan to discard. The system was designed for DOCLINE libraries and was restricted to titles listed in their DOCLINE holdings. On January 4th, 2013, NLM launched Version 2 of the system, and enhancements now make it possible for non-DOCLINE libraries to use the system! In addition, all libraries may now offer titles not owned by NLM. The system can be accessed directly, or by searching “Journal Donation System” on NLM’s home page. Once in the system, use the “Help” link for detailed instructions. For additional assistance, contact NLM at (301) 496-0081 or NLMJournalDonation@mail.nlm.nih.gov. NLM will pay shipping for needed volumes. To donate pre-1871 journal volumes, visit the NLM History of Medicine Division web site.

Since the inception of the online donation system in April 2009, a total of 8,230 gifts have been added to the collection. NLM hopes to build on the success achieved to date with the enhancements in Version 2!

DOCLINE Version 4.9.2 Released!

On February 21st, NLM released a minor update to DOCLINE. This maintenance increased the length of the citation, article author, and article title fields on the DOCLINE receipt. The article author and title fields were increased to 60 characters, while the citation field was increased to 100 characters, to allow for the increasingly long citations in PubMed. There are no changes to the PubMed interface or request functionality.

Action item for Lenders: The combination of a long citation and the borrower’s comments field, as well as document delivery addresses, may cause the receipt to print on two pages depending on your browser settings. If you encounter requests that print on two pages, please see the FAQ on “How do I prevent Receipts from printing on two pages?

Action item for Borrowers: Review the “Comments to Lenders” field of your DOCLINE record to ensure they contain only unique information necessary for lenders. Remove any duplicate information that may be displayed automatically on the receipt. This is also a good time to review your DOCLINE Options, Borrowing Preferences, document delivery addresses, and library group memberships. See the DOCLINE FAQ page about reviewing your Institution record. Feel free to contact your RML at 1-800-338-7657 for any questions or assistance.

The release of a new version of DOCLINE occasionally reveals problems with a user’s browser settings. If you are experiencing a problem in DOCLINE, first check your browser settings and then also clear your browser cache. If the browser settings are correct and you have cleared your cache, complete the “Report a Problem” form found under “Contact Us” in DOCLINE. The form gathers information that is useful to NLM in investigating the issue.

Changes to Northern California Kaiser Permanente Libraries DOCLINE Accounts

On February 1, 2013, Northern California Kaiser Permanente Libraries will begin to use a single DOCLINE account under the LIBID, CAUONY. This new account will handle ILL requests for online journals, while the Kaiser Arden Annex Library, CAUJBS, will handle print journal requests. The 18 participating libraries are listed below, and their DOCLINE accounts have been deactivated. They will remain as Affiliate members in the National Network of Libraries, Pacific Southwest Region. If you currently have any of these LIBIDs in your routing table, you are strongly encouraged to delete them and replace them with CAUONY. These are the only Kaiser LIBIDs which have been affected.

  • Kaiser Permanente Antioch (LIBID: CAULQW)
  • Kaiser Permanente Fresno (LIBID: CAUKMO)
  • Kaiser Permanente Hayward (LIBID: CAUKPH)
  • Kaiser Permanente Modesto (LIBID: CAULBB)
  • Kaiser Permanente Oakland (LIBID: CAUKOA)
  • Kaiser Permanente Redwood City (LIBID: CAUKRC)
  • Kaiser Permanente Roseville (LIBID: CAUKMP)
  • Kaiser Permanente Sacramento (LIBID: CAUKFS)
  • Kaiser Permanente San Francisco (LIBID: CAUKHS)
  • Kaiser Permanente San Jose (LIBID: CAUSNT)
  • Kaiser Permanente San Rafael (LIBID: CAUKSR)
  • Kaiser Permanente Santa Clara (LIBID: CAUKAP)
  • Kaiser Permanente Santa Rosa (LIBID: CAUZQL)
  • Kaiser Permanente South Sacramento (LIBID: CAUBWV)
  • Kaiser Permanente South San Francisco (LIBID: CAUKPS)
  • Kaiser Permanente Vacaville (LIBID: CAUNBS)
  • Kaiser Permanente Vallejo (LIBID: CAUVKP)
  • Kaiser Permanente Walnut Creek (LIBID: CAUKWC)

DOCLINE Annual and Quarterly Statistical Reports Now Available!

NLM has released the following DOCLINE quarterly statistical reports for October-December 2012:

  • Summary DOCLINE Borrower Statistics (Reports 1-1A, 1-11A, 1-1AT)
  • Summary DOCLINE Lender Statistics (Report 1-1B)
  • Detailed DOCLINE Borrower Statistics (Reports 1-2A, 1-22A)
  • Detailed DOCLINE Lender Statistics (Report 1-2B)
  • Resource Library Quarterly Report – Fill Rate (Report 2-14)
  • Loansome Doc Detailed Lender Statistics (Report 5-1A)
  • Loansome Doc Throughput Report (Report 5-1B)

NLM has also released the following DOCLINE yearly statistical reports for January-December 2012:

  • Ranked List of Serial Titles – Borrower (Report 1-8B)
  • Ranked List of Serial Titles – Lender (Report 1-8D)
  • Summary DOCLINE Borrower Statistics (Report 1-1AY)
  • Summary DOCLINE Lender Statistics (Report 1-1BY)
  • Detailed DOCLINE Borrower Statistics (Report 1-2AY)
  • Detailed DOCLINE Lender Statistics (Report 1-2BY)

Please note: Reports 1-11A, 1-1AT and 1-22A are only distributed to libraries that have entered requests in DOCLINE for other libraries. Report 2-14 is only distributed to resource libraries.

DOCLINE statistical reports are available by going to Requests, then Reports in the DOCLINE menu. Instructions for downloading and printing reports may be found in the “Request Reports” section of the online manual (click the Help link at the top of the DOCLINE screen) or in the Reports section of DOCLINE’s FAQ page.

DOCLINE Tip of the Month: Do Not Route To List

Tugger the DOCLINE Mascot

The “Do Not Route To” list may be used to prevent requests from routing to individual libraries in Library Groups in a Routing Table, Resource Libraries, or “All Other Libraries;” or to temporarily prevent requests from routing to lenders listed individually in Routing Table cells.

Borrowers can prevent their requests from routing to a specific member of a Library Group in their Routing Table by adding the LIBID to the Do Not Route To list. This can be done for an individual request during the Borrow process, or with a default list of Do Not Route To LIBIDs in the Borrowing Preferences, Serial Routing section of the Institution record.

Note: No more than 20 LIBIDs are allowed on this list. Users wanting to permanently prevent requests from routing to libraries listed individually in their Routing Instructions should remove the LIBIDs from their Routing Table or M/A/N Map rather than using the Do Not Route To feature.

To learn more about how DOCLINE routing works, go to the FAQ DOCLINE page. If you have any questions or need assistance, please don’t hesitate to call us at 1-800-338-7657 or e-mail us at psr-nnlm@library.ucla.edu!

DOCLINE Quarterly Statistical Reports Now Available!

NLM has released the following DOCLINE quarterly statistical reports for July-September 2012:

  • Summary DOCLINE Borrower Statistics (Reports 1-1A, 1-11A, 1-1AT)
  • Summary DOCLINE Lender Statistics (Reports 1-1B)
  • Detailed DOCLINE Borrower Statistics (Reports 1-2A, 1-22A)
  • Detailed DOCLINE Lender Statistics (Report 1-2B)
  • Resource Library Quarterly Report – Fill Rate (Report 2-14)
  • Loansome Doc Detailed Lender Statistics (Report 5-1A)
  • Loansome Doc Throughput Report (Report 5-1B )

Please note: Reports 1-11A, 1-1AT and 1-22A are only distributed to libraries that have entered requests in DOCLINE for other libraries. Also, please hold off on reviewing Report 2-14, which is only distributed to resource libraries. NLM is investigating a possible issue.

DOCLINE statistical reports are available by going to Requests, then Reports in the DOCLINE menu. Instructions for downloading and printing reports may be found in the “Request Reports” section of the online manual (click the Help link at the top of the DOCLINE screen), or in the Reports section of DOCLINE’s FAQ page.

DOCLINE Tip of the Month: Updating Serial Holdings

Tugger the DOCLINE Mascot

DOCLINE depends on accurate, up-to-date Serial Holdings information for correct routing of requests. This information should be updated whenever you start, change, or cancel a subscription. Make sure that the proper publisher license agreements are in place so that you can provide these documents by interlibrary loan. Accurate holdings data means you’ll receive fewer requests for items you do not own!

For print volumes you wish to weed out of your collection, we encourage you to participate in the NLM Journal Donation Program.

You can find more information on updating your DOCLINE holdings on the DOCLINE FAQ page. Also, your RML provides DOCLINE Serial Holdings training. Please contact Marco Tamase if you are interested.

DOCLINE Quarterly and Yearly Statistical Reports Now Available!

NLM has released the following DOCLINE quarterly statistical reports for April-June 2012:

  • Summary DOCLINE Borrower Statistics (Reports 1-1A, 1-11A, 1-1AT)
  • Summary DOCLINE Lender Statistics (Report 1-1B)
  • Detailed DOCLINE Borrower Statistics (Reports 1-2A, 1-22A)
  • Detailed DOCLINE Lender Statistics (Report 1-2B)
  • Resource Library Quarterly Report – Fill Rate (Report 2-14)
  • Loansome Doc Detailed Lender Statistics (Report 5-1A)
  • Loansome Doc Throughput Report (Report 5-1B)

NLM has also released the following DOCLINE yearly statistical reports for July 2011 – June 2012:

  • Ranked List of Serial Titles – Borrower (Report 1-8A)
  • Ranked List of Serial Titles – Lender (Report 1-8C)

Please note: Reports 1-11A, 1-1AT and 1-22A are only distributed to libraries that have entered requests in DOCLINE for other libraries. Report 2-14 is only distributed to resource libraries.

DOCLINE statistical reports are available by going to Requests, then Reports in the DOCLINE menu. Instructions for downloading and printing reports may be found in the Reports section of DOCLINE’s FAQ page.

DOCLINE 4.8 Released!

DOCLINE 4.8 is now available. The new version corrects some user reported issues in Loansome Doc. The Release Notes may be viewed online, and the changes are summarized below:

Ordering

  • Added support of versioned articles in PubMed to allow them to be ordered. The most recent citation data will be included in the request sent to the ordering library.

Status

  • Removed indication of free articles on the Order Status page to speed up display of the requests for patrons with large numbers of citations ordered.

Overall

  • Added support of Internet Explorer 9.
  • Added support of Firefox 13.
  • Online Help: updated online help manual and FAQs for new or modified features.

Previous release notes are available on the DOCLINE Release Notes page, in addition to DOCLINE 4.8.