Skip all navigation and go to page content
NN/LM Home About PSR | Contact PSR | Feedback |Site Map | Help | Bookmark and Share

Archive for the ‘DOCLINE’ Category

DOCLINE 5.1 Scheduled for Release on December 11, 2014

Tugger the DOCLINE Mascot

The National Library of Medicine plans to release DOCLINE 5.1 on the morning of Thursday, December 11, 2014. This latest version of DOCLINE will allow libraries to turn off checking LinkOut as the source for embargo periods during routing for all titles. The global on/off setting is only displayed for LinkOut participants. Additionally, a new summary count of holdings by format and by type of embargo (e.g., LinkOut, manual, none) will be added. Following is an overview of the upcoming features including links to screenshots:

Institution Record

  • Membership: Added new feature to allow libraries to turn off checking LinkOut as source for embargo periods during routing for all titles. The global on/off setting is only displayed for LinkOut participants.
  • Membership: Added new summary count of holdings by format and by type of embargo (e.g. LinkOut, manual, none).

Overall

  • Online Help: Updated online help manual and FAQs for new or modified features.

For more information, visit the DOCLINE 5.1 Release Notes.

DOCLINE Quarterly Statistical Reports Now Available!

NLM has released the following DOCLINE quarterly statistical reports for July-September 2014:

  • Summary DOCLINE Borrower Statistics (Reports 1-1A, 1-11A, 1-1AT)
  • Summary DOCLINE Lender Statistics (Report 1-1B)
  • Detailed DOCLINE Borrower Statistics (Reports 1-2A, 1-22A)
  • Detailed DOCLINE Lender Statistics (Report 1-2B)
  • Resource Library Quarterly Report – Fill Rate (Report 2-14)
  • Loansome Doc Detailed Lender Statistics (Report 5-1A)
  • Loansome Doc Throughput Report (Report 5-1B)

Please note: Reports 1-11A, 1-1AT, and 1-22A are only distributed to libraries that have entered requests in DOCLINE for other libraries. Report 2-14 is only distributed to resource libraries.

DOCLINE statistical reports are available by going to Requests, then Reports in the DOCLINE menu. Instructions for downloading and printing reports may be found in the “Request Reports” section of the online manual (click the Help link at the top of the DOCLINE screen) or in the Reports section of DOCLINE’s FAQ page.

NN/LM Ending Support for Internet Explorer 8

Due to recent software updates on nnlm.gov, Internet Explorer 8 is no longer supported. Some read-only sections of nnlm.gov will continue to be available via IE8. However, anyone using IE8 will probably not be able to submit assignments in online courses utilizing the NN/LM Moodle framework, and may not even be able to access and log into Moodle courses. Other nnlm.gov services that require data to be posted to the server are also likely to fail. In addition, DOCLINE will not support IE8 after the end of 2014. Please visit the NN/LM System Requirements page to see a complete list of supported browsers. For best usability, NLM recommends that libraries should begin talking to their local IT departments about upgrading their browsers to at least Internet Explorer 10.

Starting January 12, 2016, Microsoft will drop support, including security updates, for older Internet Explorer browser versions. Only the most recent version of IE for a supported operating system will receive technical support and security updates. Microsoft’s Stay up-to-date with Internet Explorer blog page provides a good explanation of why IE users should upgrade to the most current version.

DOCLINE Quarterly and Yearly Statistical Reports Now Available!

NLM has released the following DOCLINE quarterly statistical reports for April-June 2014:

  • Summary DOCLINE Borrower Statistics (Reports 1-1A, 1-11A, 1-1AT)
  • Summary DOCLINE Lender Statistics (Report 1-1B)
  • Detailed DOCLINE Borrower Statistics (Reports 1-2A, 1-22A)
  • Detailed DOCLINE Lender Statistics (Report 1-2B)
  • Resource Library Quarterly Report – Fill Rate (Report 2-14)
  • Loansome Doc Detailed Lender Statistics (Report 5-1A)
  • Loansome Doc Summary Statistics Report (Report 5-1B)

NLM has also released the following DOCLINE yearly statistical reports for July 2013 – June 2014:

  • Ranked List of Serial Titles – Borrower (Report 1-8A)
  • Ranked List of Serial Titles – Lender (Report 1-8C)

Please note: Reports 1-11A, 1-1AT, and 1-22A are only distributed to libraries that have entered requests in DOCLINE for other libraries. Report 2-14 is only distributed to resource libraries.

DOCLINE statistical reports are available by going to Requests, then Reports in the DOCLINE menu. Instructions for downloading and printing reports may be found in the “Request Reports” section of the online manual (click the Help link at the top of the DOCLINE screen) or in the Reports section of DOCLINE’s FAQ page.

Check with NLM Before Discarding Journals

The National Library of Medicine’s Journal Donation System makes it possible for libraries to determine whether NLM needs any volumes of the print journals they plan to discard. The system can be used by DOCLINE and non-DOCLINE libraries to offer any title, including titles not owned by NLM. The system can be accessed directly through the web site or by searching “Journal Donation System” on NLM’s home page. In the system, click on “Help” for detailed instructions. For additional assistance, contact NLM at (301) 496-0081 or NLMJournalDonation@mail.nlm.nih.gov. NLM will pay shipping for needed volumes. For donations of pre-1871 journal volumes, contact the NLM History of Medicine Division.

Since the beginning of the online donation system in April 2009, over 10,000 gifts have been added to the NLM collection. With the help of libraries planning to discard journal volumes, NLM can build on the success achieved to date.

DOCLINE Quarterly Statistical Reports Now Available!

NLM has released the following DOCLINE quarterly statistical reports for January-March 2014:

  • Summary DOCLINE Borrower Statistics (Reports 1-1A, 1-11A, 1-1AT)
  • Summary DOCLINE Lender Statistics (Report 1-1B)
  • Detailed DOCLINE Borrower Statistics (Reports 1-2A, 1-22A)
  • Detailed DOCLINE Lender Statistics (Report 1-2B)
  • Resource Library Quarterly Report – Fill Rate (Report 2-14)
  • Loansome Doc Detailed Lender Statistics (Report 5-1A)
  • Loansome Doc Throughput Report (Report 5-1B)

Please note: Reports 1-11A, 1-1AT, and 1-22A are only distributed to libraries that have entered requests in DOCLINE for other libraries. Report 2-14 is only distributed to resource libraries.

DOCLINE statistical reports are available by going to Requests, then Reports in the DOCLINE menu. Instructions for downloading and printing reports may be found in the “Request Reports” section of the online manual (click the Help link at the top of the DOCLINE screen) or in the Reports section of DOCLINE’s FAQ page.

DOCLINE Tip of the Month: Electronic Fund Transfer System (EFTS)

Tugger the DOCLINE Mascot

Question: What is EFTS?

Answer: The Electronic Fund Transfer System or EFTS is a transaction-based electronic billing system developed by the University of Connecticut Health Center for interlibrary loan and document delivery charges. It has been operational in New England since 1996 and is available at “https://efts.uchc.edu.”

In the Pacific Southwest Region, over 65% of DOCLINE libraries are EFTS participants. All DOCLINE libraries are encouraged to join. DOCLINE provides an EFTS Transaction File Builder to create the transaction file of charges to upload to EFTS for billing borrowers. EFTS reduces the need to create invoices and to process reimbursement checks for interlibrary loans between participants. It also provides monthly detailed transaction reports, the ability to handle differential charges (such as additional rush or fax charges), the ability to vary charges to members of special groups, and the ability to handle non-DOCLINE transactions.

EFTS also:

  • Reduces interlibrary loan associated costs and improves cash flow
  • Assists with collection development monitoring
  • Reduces human error and increases efficiency
  • Provides management reports
  • The National Library of Medicine is committed to working with the University of Connecticut Health Center EFTS staff to expand the system on a national basis to DOCLINE libraries.

The University of Connecticut Health Center has an EFTS FAQ available. If you have any questions or need assistance, please don’t hesitate to call us at 1-800-338-7657 or e-mail us at psr-nnlm@library.ucla.edu!

DOCLINE Tip of the Month: Canceling a “Borrow” Request

Tugger the DOCLINE Mascot

Question: How do I cancel a DOCLINE request after it’s been submitted?

Answer: To cancel a request:

1. Log in to your DOCLINE account.
2. Select Requests from the DOCLINE main menu.
3. Select Status/Cancel.
4. Retrieve your request by entering the request number, patron name or email address under Request # or Patron, and click SEARCH, or under Define Search Limits, enter the date range you wish to search and click SEARCH.
5. Once the request(s) are displayed, select the checkbox(es) next to the request number for those you wish to cancel.
6. Click Cancel under Actions for Selected Requests.

Note: If the request has been received by a lender, the Cancel action will be marked “pending.” If the lender updates the “pending cancellation” request as “Not Filled,” the request will then be canceled.

Also, requests with the following statuses will be canceled immediately:

New – new request entered by borrower, but not yet received by a lender.
Rerouted Online – request was not filled by first lender, and rerouted to the next potential lender.
Rerouted TTA – rerouted because of DOCLINE time-triggered actions after first potential lender did receipt or act upon the request.

If you have any questions or need assistance, please don’t hesitate to call us at 1-800-338-7657 or e-mail us at psr-nnlm@library.ucla.edu!

DOCLINE Annual and Quarterly Statistical Reports Now Available!

NLM has released the following DOCLINE quarterly statistical reports for October-December 2013:

  • Summary DOCLINE Borrower Statistics (Reports 1-1A, 1-11A, 1-1AT)
  • Summary DOCLINE Lender Statistics (Report 1-1B)
  • Detailed DOCLINE Borrower Statistics (Reports 1-2A, 1-22A)
  • Detailed DOCLINE Lender Statistics (Report 1-2B)
  • Resource Library Quarterly Report – Fill Rate (Report 2-14)
  • Loansome Doc Detailed Lender Statistics (Report 5-1A)
  • Loansome Doc Summary Statistics (Report 5-1B)

Please note NLM has made several enhancements to some of the reports. The Summary DOCLINE Lender Statistics report (1-1B) now includes the library’s fill rate to give libraries more feedback on their lending activities. Requests a library rejects as well as those removed for non-action are counted in the Not Filled percentage calculation. The percentage values are rounded to nearest hundredth in order to present more precise fill rates. Lastly, Report 5-1B was renamed “Loansome Doc Summary Statistics” and was enhanced to provide a more complete picture of a library’s Loansome Doc request activity. Counts for the number of requests received, filled, transferred and filled, transferred and not filled, and removed for non-action were added. NLM also added percentages for requests filled, not filled, and transferred.

The release of a new version of DOCLINE occasionally reveals problems with a user’s browser settings. If you are experiencing a problem in DOCLINE, please first check your browser settings and then also clear your browser cache.

NLM has also released the following DOCLINE yearly statistical reports for January-December 2013:

  • Ranked List of Serial Titles – Borrower (Report 1-8B)
  • Ranked List of Serial Titles – Lender (Report 1-8D)
  • Summary DOCLINE Borrower Statistics (Report 1-1AY)
  • Summary DOCLINE Lender Statistics (Report 1-1BY)
  • Detailed DOCLINE Borrower Statistics (Report 1-2AY)
  • Detailed DOCLINE Lender Statistics (Report 1-2BY)

Reports 1-11A, 1-1AT and 1-22A are only distributed to libraries that have entered requests in DOCLINE for other libraries. Report 2-14 is only distributed to resource libraries.

DOCLINE statistical reports are available by going to Requests, then Reports in the DOCLINE menu. Instructions for downloading and printing reports may be found in the “Request Reports” section of the online manual (click the Help link at the top of the DOCLINE screen) or in the Reports section of DOCLINE’s FAQ page.

DOCLINE Tip of the Month: E-Pub Ahead of Print

Tugger the DOCLINE Mascot

What is e-pub ahead of print? It means that the article is being listed electronically on the publisher’s web site in advance of the journal release. It may not be available to your library until the print version of the journal is published. Borrowers in DOCLINE requesting e-pub ahead of print material should remember to choose “Electronic” under “Fill from Physical Format” on the Delivery and Routing portion of the Routing Instructions screen. DOCLINE will automatically default requests to “fill from electronic format” for Epub ahead of print articles if every article on the DOCLINE Citation page is Epub ahead of print. If multiple articles are requested at once with a mix of epub and non-epub status, DOCLINE will default to fill from “Any format” for all citations. The NLM DOCLINE team recommends ordering epub ahead of print citations together in a batch to optimize the routing of the requests.

Lenders in DOCLINE may receive requests for e-pub ahead of print articles but may not be able to fill them. Those who subscribe to the electronic copy but whose license prohibits interlibrary loan for the specific request due to a condition of the license agreement (e.g., delivery method, time embargo, etc.), should update the request as Not Filled for the reason “LIC – License Restriction.” In other words, use LIC in those cases where you would have been able to provide ILL from a subscription under copyright law, but not under your publisher’s license restrictions. The rejection reason of “Lacking” indicates that the title is owned, but the lender is missing the requested issue. Lacking should only be used when missing back issues, and not the latest issue(s). If you only subscribe to the print copy and have not yet received the issue being requested, you should update the request as Not Filled for the reason “NYR – Not Yet Received.”

Make sure to update DOCLINE with the most accurate rejection reason. The NLM DOCLINE team reviews the system-wide statistics to help determine what is working in the system, and what areas may benefit from changes. For a list of definitions for all rejection reasons, see the DOCLINE Online Help and search for “rejection reasons.” You can also go to the DOCLINE FAQ page.